Administrative Coordinator - Construction

At MMC, we thrive when our people thrive. We're currently looking for a Construction Coordinator to support our Construction group's team members (field and office) with daily functional tasks. This role will work closely with our Field Operations Liaison to assist in daily support requests from our construction team members. They will also provide daily assistance directly to our Construction Project Managers and Executive team. This position will wear multiple hats depending on what is most critical to the business, project or team member support.

Responsibilities

• Partner with Project Managers and the Field Operations Liaison to ensure timecards from the field are entered on time and are accurate, union new hire paperwork and process steps are completed according to our internal guidelines, and expense reports are completed in a timely manner.
• Provide 1st level troubleshooting and set up support for team members using I-Phones and I-Pads in the field.
• Provide logistical support to Project Managers that may include job submittal entry into our systems, tracking down and pulling required permits, distributing permits, printing and organizing blueprints/plans, distributing project plans or required PPE to job sites, and ordering and distributing gear/work attire for the team members in the field.
• Support construction leadership with various administrative tasks like expense reporting, PowerPoint creation, coordinating food and beverages for meetings, and other tasks as requested.
• Provide support for our Office Manager with various events, meetings, learnings, happy hours, APM Academy Management, and other tasks as requested.
• Assist the Senior Marketing Specialist in scheduling job site visits for posts and videos, obtaining social media content, and obtaining content for RFP and RFQ's.
• Maintain professionalism and strict confidentiality with all materials

Required skills and qualifications

• Four or more years of experience in an administrative role supporting multiple teams or leaders.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with Microsoft Office and a high aptitude for learning new software and systems
• Flexible team player and comfortable with ambiguity willing to adapt to rapid changes and unafraid of challenges
• Demonstrates a high level of integrity
• Self-starter with ability to recognize opportunities and take action with limited direction or supervision

Company Overview:

It's what's INSIDE that counts

From immense construction projects that involve complex mechanical systems to custom service projects that require faster builds and reliable 24-hour service, Metropolitan Mechanical Contractors, Inc. (MMC) is your single source solution.

For more than 60 years, Metropolitan Mechanical Contractors, Inc. (MMC) has been designing, building and maintaining mechanical systems for some of the most well-known buildings in the Midwest. We are a fully-integrated large commercial mechanical contractor. We employ the industry's best talent of engineers, tradesmen, project managers, customer support and office staff.

Why work at MMC?

We Work As a Team. MMC fosters a culture of collaboration and continuous improvement. We operate as a team to ensure the best experience for our clients, contractors and employees.

We Are Committed to Our Employees. At MMC, you are encouraged to:

• Make the decision you think is the right decision to make.
• Ask for help whenever you want it.
• Start something that needs to be started.
• Take time off to do something that inspires, excites and energizes you.
• Help others whenever you can.

Benefits:

• 401(K) match
• Competitive salary and PTO package
• Employee Stock Purchase Plan (ESPP)
• Profit Sharing Plan
• Health, Dental and Vision Insurance offerings
• Long Term and Short Term Disability
• Incentives for environmentally-friendly behavior

Equal Opportunity Employer, including disabled and veterans.