Project AdministratorJob Description
We are seeking a skilled Project Administrator to join our dynamic team. This role is pivotal in supporting our projects through efficient administrative tasks and coordination. You will work closely with various departments to ensure smooth operations and contribute to our success.
Responsibilities
+ Manage accounts payable and change orders including entry, processing, and filing in both electronic and hardcopy formats.
+ Assist estimators and project managers with bid projects by soliciting and monitoring bidders and preparing bid documents such as letters, reports, and bid forms.
+ Handle general project filing electronically, manage construction documents, and oversee trade correspondence for revised documents.
+ Manage both active and archived construction documents effectively.
+ Maintain records of insurance coverage, prepare for Workers Comp audits, and manage subcontractor Certificates of Insurance.
+ Aid in the development and management of company marketing materials.
+ Assist the Project Coordinator with the preparation of close-out manuals as needed.
+ Support the Project Manager with tasks such as revised drawings, accounts payable inquiries, and permit fees.
+ Assist the Field Superintendent with the procurement of dumpsters, trailers, and job site materials.
+ Correspond with subcontractors regarding billing discrepancies and documentation requests.
+ Manage incoming and outgoing mail, including Certified and FedEx shipments.
+ Oversee office supplies management and ordering.
+ Answer phone calls and manage the automated attendant system, providing direct calls handling when necessary.
+ Cross-train in other administrative responsibilities to provide supplemental assistance during peak workload periods or coverage during PTO.
+ Provide assistance to management personnel as required.
+ Cover the front desk, greeting visitors and guests.
+ Assist in managing zoning and building permit requirements and associated fees, including cost database management.
+ Help document company safety management reporting and programs.
Essential Skills
+ Proficiency in Microsoft Office.
+ Skill in using Adobe Acrobat and Creative Suite.
+ Experience with Procore or Sage software is highly advantageous.
+ 5+ years of project administrative experience, preferably within construction or mechanical trades.
+ Experience assisting in an estimating department within the construction industry.
+ Invoicing and change order experience is highly beneficial.
Additional Skills & Qualifications
+ Experience in construction management.
+ Experience in property management.
+ Strong attention to detail and proofreading skills.
Work Environment
This position is based in an office environment, supporting various project managers primarily within the estimating department. The standard working hours are Monday through Friday, from 8 AM to 5 PM. The dress code is business casual. This is an excellent opportunity to grow within a well-known construction company in the Lehigh Valley, particularly focused on healthcare projects.
Pay and Benefits
The pay range for this position is $25.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bethlehem,PA.
Application Deadline
This position is anticipated to close on Jun 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... (%...) for other accommodation options.
We are seeking a skilled Project Administrator to join our dynamic team. This role is pivotal in supporting our projects through efficient administrative tasks and coordination. You will work closely with various departments to ensure smooth operations and contribute to our success.
Responsibilities
+ Manage accounts payable and change orders including entry, processing, and filing in both electronic and hardcopy formats.
+ Assist estimators and project managers with bid projects by soliciting and monitoring bidders and preparing bid documents such as letters, reports, and bid forms.
+ Handle general project filing electronically, manage construction documents, and oversee trade correspondence for revised documents.
+ Manage both active and archived construction documents effectively.
+ Maintain records of insurance coverage, prepare for Workers Comp audits, and manage subcontractor Certificates of Insurance.
+ Aid in the development and management of company marketing materials.
+ Assist the Project Coordinator with the preparation of close-out manuals as needed.
+ Support the Project Manager with tasks such as revised drawings, accounts payable inquiries, and permit fees.
+ Assist the Field Superintendent with the procurement of dumpsters, trailers, and job site materials.
+ Correspond with subcontractors regarding billing discrepancies and documentation requests.
+ Manage incoming and outgoing mail, including Certified and FedEx shipments.
+ Oversee office supplies management and ordering.
+ Answer phone calls and manage the automated attendant system, providing direct calls handling when necessary.
+ Cross-train in other administrative responsibilities to provide supplemental assistance during peak workload periods or coverage during PTO.
+ Provide assistance to management personnel as required.
+ Cover the front desk, greeting visitors and guests.
+ Assist in managing zoning and building permit requirements and associated fees, including cost database management.
+ Help document company safety management reporting and programs.
Essential Skills
+ Proficiency in Microsoft Office.
+ Skill in using Adobe Acrobat and Creative Suite.
+ Experience with Procore or Sage software is highly advantageous.
+ 5+ years of project administrative experience, preferably within construction or mechanical trades.
+ Experience assisting in an estimating department within the construction industry.
+ Invoicing and change order experience is highly beneficial.
Additional Skills & Qualifications
+ Experience in construction management.
+ Experience in property management.
+ Strong attention to detail and proofreading skills.
Work Environment
This position is based in an office environment, supporting various project managers primarily within the estimating department. The standard working hours are Monday through Friday, from 8 AM to 5 PM. The dress code is business casual. This is an excellent opportunity to grow within a well-known construction company in the Lehigh Valley, particularly focused on healthcare projects.
Pay and Benefits
The pay range for this position is $25.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bethlehem,PA.
Application Deadline
This position is anticipated to close on Jun 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... (%...) for other accommodation options.
Job ID: 481322588
Originally Posted on: 6/15/2025
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