Project Coordinator IV - Structural Heart

We anticipate the application window for this opening will close on - 30 Jun 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

This role supports the Structural Heart (SH) Professional Relations & Services Team, responsible for health care professionals (HCP); physician medical education proctoring, advisory services, physician relations, HCP operations, and society relations in a fast-growing and dynamic business.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We're working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

This is a key role that serves as the information expert for the area and the "glue" to keep the team and its programs running smoothly. It offers strong team interaction to assist in team operations and program execution for the Professional Relations & Services Teams, aiding in the development and implementation of systems and processes that support the SH team. The role also offers interactions with high-level contacts such as senior leadership, physicians and hospital personnel and has responsibility for scheduling, correspondence and mailings, and invoicing transactions. The role will be exposed to sensitive/confidential information requiring considerable use of tact, diplomacy, discretion, and judgment.

This role will report to the Sr. Director, SH Professional Relations & Services, and will support a dynamic and high energy Professional Relations team.

A Day in the Life

• Responsible for compliance data entry for Professional Relations programs events and medical education training programs where needed

• Manage external invoicing, review, and process vendor payments

• Financial updates and tracking, keeping current for managers

• Performs a wide variety of non-routine clerical and administrative tasks and may support special projects or assignments.

• Makes minor changes in systems and processes to solve problems or improve effectiveness of job area, expected to independently propose solutions to problems for manager review.

• Support new hire interview process in terms of candidate communication and coordination

• Manage new hire on-boarding process, including project manage any needs for new hires including new computer and mobile device ordering, setting up cube and facility needs, scheduling on-boarding meetings as needed per the hiring manager and any other needs

• Coordinate various projects for the SH Professional Relations team, including internet/intranet research, setting up files and managing general department supplies and inventory

• Project manage facilities coordination for team cube moves and any communications to the team surrounding this project

• Ensure computers, iPads, mobile phones are ordered and/or updated for the team as needed

• Schedule leadership and team staff meetings, including off-site team meeting coordination and communication, advancing meetings, basic audio-visual understanding to run meetings with virtual attendees including sound, sharing screens, running slides

• Support HCP programs as needed, may include booking travel for faculty or customers, entering data related to compliance and/or transfer of value tracking, reimbursement management, and other related duties

• Manage calendar, travel, and expense reporting for Sr. Director, Director, Sr. Manager-level employees on Professional Relations team

• Support Professional Relations leadership team travel needs

• Responsible for any miscellaneous non-program related shipping

• Provide email & phone support - when team is traveling

• Conduct other duties and projects as assigned

Must Have: Minimum Requirements

• High School Degree or equivalent

• Minimum of 6 years of administrative, leader support experience

Nice to Have:

• Expert level knowledge of Microsoft Office Suite applications, including Outlook and video/audio conferencing software

• Bachelor's Degree

• Medtronic Administrative experience

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$62,400.00 - $93,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.

We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.