Assistant Project Manager II

Massachusetts Bay Transportation Authority
Boston, Massachusetts
Full Time

Email Address

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Salary

$94,604.00 Annually

Location

Transportation Building (10 Park Plaza, Boston 02116)

Job Type

Full-Time

Job Number

25-21108

Department

MBTA - Capital Delivery

Area

503-Capital Delivery

Opening Date

06/25/2025

Closing Date

7/9/2025 11:59 PM Eastern

Licenses / Certifications

A valid Driver's License is required.

Union Affiliation

STW Steelworkers

Safety Sensitive

No; this is not a Safety Sensitive position.

Essential Classification (Emergency Staff)

No; this position is classified as non-essential (during declared States of Emergency).

On-Call or 24/7

Yes; this position is classified as on-call or 24/7. Employees in this role must be available to respond to page / text / call and report to work as directed by supervisory personnel.

Description
Benefits
Questions

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

To assist and support the Project Manager in coordinating with the Resident Engineer and other Project Office members for all design phase and construction-phase activities as directed. This will include the recording, tracking, and execution of processes related to the management of Professional Services contracts and Construction contracts using the MBTA's PMIS system (e-Builder).

The Assistant Project Manager will report to a Capital Programs Director/Sr. Director. The Assistant Project Manager will be supervised on a daily basis by the Project Manager/Sr Project Manager and will work in close coordination with the Resident Engineer, QA/QC staff, Project Controls staff and Contract Services

Duties & Responsibilities

Assist in managing consultant and construction contracts to ensure project and program requirements are fulfilled, and that project safety, safety, contract cost and project schedule requirements are met. Acting on behalf of project manager in his/her absence or as assigned by project director or senior director.
Assist in managing Capital Delivery projects in accordance with the following MBTA Manuals, policies and procedures as may be amended from time to time, or Program Specific delivery protocols and procedures if supporting a major MBTA program: Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting,
Assist in the development of project scopes, budgets, and schedules as part of the capital planning and delivery process under the direction of a project manager or director.
Assist in coordinating with municipal officials, public, and other outside parties for projects that require collaboration and coordination for project development and delivery.
Assist in the procurement of consultants and contractors.
Assist in the review of monthly payment and schedule submissions from consultants and contractors.
Assist in the Management of Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required.
Manage project tasks with other Departments, including the Capital Program Oversight Department (budget planning, administration, and finance), Capital Program Support, Office of Chief Engineer, Engineering and Maintenance, and Transit, Railroad, and Bus Operations, as required.
Manage project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project, as required.
Prepare project related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database and PowerPoint as assigned.
Assist in the preparation of presentations to senior management, elected officials, community groups, and others as required.
Attends and organizes project meetings as necessary, and prepares agenda and minutes, as required.
Reviews Resident Engineer's and Construction Inspector's Daily Reports to inform higher-level reporting.
Assists in the preparation of monthly and quarterly project status reports.
Assists the field team with monitoring of construction activities as required.
Supports contract close out (punch list, O/M, Training, As-Builts etc.)
Work independently in addressing complex tasks in a time-sensitive environment.
Coordinate with other MBTA departments, including Railroad Operations and Engineering & Maintenance as required.
Drive a company or personal vehicle to visit work sites.
Respond to emergencies, either directly or through subordinates, on a twenty-four (24) hour, seven (7) day per week basis.
Respond to each inquiry, whether from a customer, vendor or coworker in a courteous and professional manner.
Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
Perform other related duties and projects as assigned.

Minimum Requirements & Qualifications

A Bachelor's degree in an Engineering discipline, Construction Management, or directly related field from an accredited institution
Three (3) years of engineering design, architecture design and/or construction experience with at least two (2) years of experience working on commercial and/ or large-scale construction projects.
Effective organizational, multitasking, time management and interpersonal skill.
Proficient in Word, Excel, PowerPoint or Database applications.
The ability to effectively communicate with regulatory agencies, community organizations and others on technical and sensitive matters.
The ability to complete all required Authority training.
Excellent customer service and conflict resolution skills.
The ability to provide internal and external customers with a courteous and professional experience.
A valid driver's license.
The ability to work any and all shifts and/or locations as assigned or directed.
Respond, either directly or through subordinates to emergencies a on a twenty-four (24) hour, seven (7) seven day per week basis.
The ability to work effectively with a diverse workforce

Substitutions Include

A Master's degree from an accredited institution in Engineering or Architecture may be substituted for two (2) years of engineering design, architecture design and/or construction experience working on commercial and/ or large-scale construction projects.

Preferred Experience and Skills

Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
Experience in transit industry building and infrastructure construction.

Job Conditions:

Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
Ability to provide internal and external customers with courteous and professional experiences.
Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings.
Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting their positions and throughout the duration of their program.

Disclaimers and Definitions:

General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.
Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA, but a valid work authorization and U.S. Social Security Number are required prior to starting work. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at ... or ....
Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.
Intern / Co-Op / Fellow Benefits: Employees taking part in an internship, co-op, or fellowship at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on city from which the employee commutes to work, at no cost. However, no additional benefits are currently offered for interns, co-ops, or fellows.

Employment Benefits at the MBTA

Full-Time Employees:

The MBTA offers comprehensive benefits packages to full-time employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
Tuition Reimbursement (up to $10,000 per year)
Public Service Loan Forgiveness (PSLF) for student loans
Commuter Choice Parking Program: Pre-tax benefits for parking
Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
Shopping discounts via GovX.com
Verizon and AT&T service discounts
And more...

Internships:

Internship positions are not eligible for most MBTA Benefits. However, paid sick time may be incurred. Each intern also receives a complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) to use throughout the duration of their internship. Please contact the assigned Recruiter directly or email ... for more information.

Disclaimer:

The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract and is not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email ... for more information.

The MBTA is an Affirmative Action/Equal Opportunity Employer

What is the highest level of education you have completed?

Did not obtain a High School diploma or GED
High School diploma or GED
Associate's Degree
Bachelor's Degree
Master's Degree or higher
Vocational or Technical School

Do you have three (3) years of engineering design, architecture design and/or construction experience with at least two (2) years of experience working on commercial and/ or large-scale construction projects?

Please rate your current proficiency level using database applications (Oracle, MS Word, Excel, MS Access, etc.).