SCFM Project Coordinator, SCFM

AWS MOTOR is seeking for a result-oriented Project Coordinator who will focus on aggregating data from various sources and producing clear reports to inform operations leadership. The position combines project controls, business operations, and stakeholder management, with a strong emphasis on data analysis and communication skills. The ideal candidate will have the ability to work with external partners/influence others, pull and analyse data with ease, drive process improvements, standardize processes. This position will require solid communication skills while having the ability to work independently in a dynamic environment.

Key job responsibilities
Key job responsibilities of this role include but not limited to:
Project cost tracking & data gathering
Financial data extraction, analysis and reporting
Project costs tracking against budgets and identification of variances
Maintain cost logs and ensure timely updates of expenditure data
Smartsheet Management
Project Status Reporting
Review project timelines, milestones, and deliverables in collaboration with Managers and stakeholders
Track and update logs and escalate issues when appropriate
Work with cross-functional teams to gather required data and context for reporting
Provide timely insights to support decision-making by operations leadership

About the team
The AWS Manufacturing Operations Transportation Operations and Reverse Logistics team (MOTOR) manages AWS and 3rd Party (3P) Supply Chain activities that include the following operations: 1) Inbound supplier-owned component warehousing and finished rack storage 2) Server and Rack assembly and 3) Reverse Logistics operations.
Supply Chain Facilities Management (SCFM) drive a global strategy to support the MOTOR vertical pillars (ACL, RRL, MFG) via standardization of space planning, design and construction, periodic and preventative maintenance, and security of our portfolio of global Supply Chain Facilities. The team support facility design and construction, security and critical projects across our portfolio of buildings globally. The team also manages our Integrated Facilities Management (IFM) partner comprising Facilities Managers, Building Engineers, Maintenance Technicians and Facilities Coordinators and global Design and QS contractor resources. Our goal is to provide essential proactive building preventive maintenance, high velocity service outage responsiveness, facility and project cost savings, optimal security posture aligned with HSCS guidance and structured project management services. Additionally, we see tremendous opportunity to leverage our core competency in facility and project management to deliver operational efficiencies to partner teams across AIS. The successful candidate will join a global team comprising builders covering APAC, EMEA and NALA.

Basic Qualifications:
2+ years experience in infrastructure program or project management
2+ years of proven experience managing cross-functional infrastructure projects
Engineering Diploma and professional experience (2+ years experience)
The ability to work independently and self-motivate in a rapidly changing environment
Strong organizational, analytical and problem-solving skills
Excellent communication and interpersonal skills to influence and manage stakeholders

Preferred Qualifications:
Technical Skills:
Advanced proficiency in Smartsheet
Strong Excel/data analysis capabilities
Financial reporting and cost tracking experience
Project management tools expertise
Business intelligence/reporting tools knowledge

Education/Experience:
2 years experience in project controls, business operations, or similar role
Experience with large-scale project tracking and reporting
PMI or Prince Project Management Certification

Financial Management and Acumen:
Understanding of capital budgeting and cost control, operating expense management, cost forecasting and reporting
Prepares and presents clear, concise financial reports including cash flow forecasts, and variance analyses
Adheres to AWS financial policies, and governance structures.
Possesses commercial acumen for contract value assessment, payment application reviews, and final account settlements.
Ability to articulate financial impacts and risks to both technical and non-technical stakeholders, supporting informed decision-making.

Data Analysis and Reporting
Detail-oriented with strong data integrity focus
Experience consolidating data from multiple sources
Ability to create and maintain complex tracking systems
Demonstrates expertise in leveraging project management tools to track and analyse key performance metrics.
Develops comprehensive project analytics and reporting frameworks to drive data-informed decisions.
Creates dashboards and status reports that communicate project health, risks, and milestones.

Communication and Problem Solving
Excellent written and verbal communication skills
Ability to communicate effectively across diverse teams
Strong documentation skills
Process improvement mindset
Analytical thinking
Solution-oriented approach
Experience in implementing best practices

Project Management
Timeline and milestone tracking expertise
Risk and issue management
Stakeholder management experience
Cross-functional team coordination
Change Management

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