Senior Project Coordinator - Interiors & Furniture

Summary:

We are seeking a highly organized and detail-oriented Senior Project Coordinator to join our CET Design Team. This is a 100% remote position designed for a self-starter with strong administrative and logistical skills, ready to make a significant impact. You'll be instrumental in supporting commercial office furniture projects for a top-tier U.S. distributor and representing leading brands. Your role will involve expertly managing quotations, coordinating procurement, taking material measurements, communicating with vendors, and providing logistical project support working closely with designers, account executives, clients, and vendor representatives to ensure accuracy, efficiency, and timely delivery across the entire project lifecycle, from initiation to closeout. This is an ideal role for a self-starter with strong administrative skills and extensive experience in commercial interiors, office furniture, or A&D project coordination.

Key Responsibilities:

• Quotation & Procurement Management (Commercial Furniture Focus):
  • Solicit, compare, and manage quotes from top U.S. office furniture brands (e.g., Steelcase, Herman Miller/MillerKnoll, Haworth, Allsteel, HON, etc.) and their dealers for systems, seating, case goods, and FF&E.
  • Ensure all pricing aligns with budgets and is accurately documented; assist in preparing cost summaries and client proposals.
  • Build strong relationships with vendor representatives to ensure timely, accurate product and pricing information.
• Project Documentation & Administration:
  • Maintain organized project files including contracts, purchase orders (POs), specifications, invoices, approvals, and change orders.
  • Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
  • Ensure smooth information flow across internal teams, clients, and external vendors.
• Material Takeoffs & Procurement Support:
  • Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
  • Verify specifications and quantities to minimize waste and procurement errors.
• Vendor, Client & Internal Coordination:
  • Act as a liaison for product availability, lead times, and deliveries, especially for time-sensitive office furniture items.
  • Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
• Logistics & Project Execution:
  • Support scheduling and coordination of installations, deliveries, and site visits.
  • Identify potential delays early and communicate with stakeholders to ensure smooth execution.
  • Assist with budget tracking and reporting throughout the project lifecycle.

Qualifications:

• Bachelor's degree in Interior Design, Architecture, or a related field.
• At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
• Strong familiarity with notable US commercial office furniture manufacturers (e.g., Haworth, Steelcase, Miller/Knoll, Allsteel, HON, etc.) and their product lines is highly desired.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software (e.g., Asana, Trello, Monday.com) AND experience with ERP tools is a huge plus.
• Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
• Exceptional organizational skills and meticulous attention to detail, especially in document management.
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
• Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
• Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.
• Familiarity with CAD software and being open to learning CET is beneficial for liaising effectively with Designers.

What Makes This Role Exciting:

• Competitive Compensation and Benefits:
• Remote Flexibility & Work/Life Balance: Enjoy the freedom and flexibility of a 100% remote position with a focus on work-life balance.
• Impactful Global Exposure: Directly contribute to cutting-edge commercial office designs, gaining invaluable exposure to global standards and leading manufacturers..
• Collaborative & Growth-Oriented Environment: Join a highly supportive, dynamic, and innovative remote team.

About BOLD Business:

Bold Business is a US-based, leading global business process outsourcing firm with over 25 years of experience and more than $7B in client engagements. We partner with companies worldwide to support their talent outsourcing and workforce scalability needs.

(Bold Business recruiters always use a "@boldbusiness.com" email address and/or from our Applicant Tracking System, JazzHR. Any variation of this email domain should be considered suspicious. Additionally, Bold Business recruiters and authorized representatives will never request sensitive information in email or via text.)