Sustainability & Project Coordinator

The Sustainability & Project Coordinator will work with the Director of Operations to manage our building portfolio's utility performance, regulatory compliance, sustainability, operational initiatives and associated project involvement. This role is critical to maintaining our commitment to a sustainable operation while ensuring all regulatory requirements are met across our properties.

Key Responsibilities

Compliance Management & Documentation

• Assist with regulatory submissions including BEUDO (Cambridge), LBER (Massachusetts), and GRESB, particularly during compliance periods.
• Update and analyze Energy Star Portfolio Manager data for submission requirements
• Work with management and the client on BEUDO verification requirements for compliance periods
• Assist with third-party verifications for regulatory reporting
• Analyze utility consumption against BEUDO baseline years to optimize building performance
• Maintain and update compliance plans with current documentation

Data Management & Analysis

• Assist in managing CMMS/Prism system to monitor building preventative maintenance activities, compliance requirements, and work orders
• Generate system reports and coordinate with Property Management teams and Building Engineers
• Support with the accuracy and review of utility data entries (electric, natural gas, water, waste) in Energy Star Portfolio Manager and assist with identifying inconsistencies or missing data and coordinate immediate follow-up
• Assist with the quality control analysis on portfolio utility data
• Extract and support the analysis of utility usage and cost data, preparing comprehensive analysis packages for the Operations and Property Management Team
• Support the creation of sustainability presentations showcasing key metrics with multi-year comparative analyses
• Assist with compiling and analyzing comprehensive annual utility performance data

Operational Performance Oversight

• Support portfolio operational reviews, presenting month-over-month and year-over-year trend analyses
• Document explanations for significant variances and highlight impacts from vacancies or tenancy changes
• Follow up on critical maintenance issues to ensure timely resolution
• Assist with managing sub-metering systems, analyzing reports for accuracy and identifying anomalies in tenant consumption
• Monitor Energy Star ratings for certified buildings and identify new certification opportunities
• Assist with coordinating water safety compliance reviews with consultants and operations teams
• Review WELL Building certification maintenance and identify new certification opportunities

Financial & Strategic Planning

• Partner with energy consultants to develop utility budgets and rate projections
• Support utility procurement processes for natural gas and electricity at the portfolio level
• Coordinate ASHRAE and energy efficiency audits with mechanical consultants
• Oversee ROI analysis of Energy Conservation Measures (ECMs)
• Support implementation of approved efficiency projects

Qualifications

Required Skills & Experience

• Bachelor's degree in Sustainability, Facility Management, or related field
• 0-2+ years of experience in building sustainability, energy management, or related field
• Experience with Energy Star Portfolio Manager and building management systems
• Understanding of energy benchmarking and reporting regulations
• Experience with sustainability reporting frameworks (preferably GRESB)
• Advanced Excel skills for data analysis and visualization
• Excellent written and verbal communication skills

Preferred Qualifications

• Experience with utility sub-metering systems and tenant billing
• Knowledge of building mechanical systems and energy efficiency measures
• Familiarity with Cambridge BEUDO and Massachusetts LBER reporting requirements
• Experience with decarbonization planning for commercial buildings