Project Management Assistant - Real Estate Division

ABOUT THIS POSITION

The City of Phoenix strives to be an employer of choice and is a diverse community that offers opportunities for career growth and advancement. Join the City of Phoenix team and be a part of building the Phoenix of tomorrow.

The Finance Department is seeking a Project Management Assistant to support the Real Estate Division responsible for managing acquisition and relocation.

The Project Management Assistant will assist and provide support to Real Estate Project Managers and Program Managers specific to real estate activities for City-wide projects. This position will be responsible for coordinating with personnel involved in real estate acquisition, relocation, disposition, and management for large and small City projects, including but not limited to light rail, roadway widening, water and sewer infrastructure, and parks.

The Project Management Assistant must be able to interact both with private developers and their staffs as well as with representatives of other City departments involved in a particular program or projects. This role will require initiative and good judgment. Work is performed under the general supervision of a Real Estate Deputy Director, Program Manager, Project Manager, or other professional level staff.

Duties include:

• Processing payment requests, invoices, and goods receipts.
• Coordinating Records Retention.
• Coordinating with Accounts Payable to set up vendors.
• Routing purchase agreements and other documents through Adobe Sign.
• Monitoring contracts, performing contract summaries, interacting with business partners, and coordinating project meetings.
• Monitoring incoming and outgoing mail.
• Analyzing, interpreting, and writing reports of research findings.
• Working with other departments to facilitate meetings.

IDEAL CANDIDATE

Demonstrates:

• Knowledge of:

• Real Estate principles and practice.

• Principles of municipal budgeting, accounting, and finance methods.

• SAP, Legistar, GIS, Data Trace, CoStar or other data-based systems.

• Research methods and report presentation.

• Ability to:

• Research and develop clear and effective reports and presentations to diverse audiences.

• Develop and maintain effective working relationships with employees, business partners, tenants, customers, and representatives of governmental agencies.

• Excellent customer service, communication, and writing skills.

• Proficiency with Microsoft Office products (Word and Excel).

SALARY

Pay Range: $60,028.80 - $97,780.80 annually.

Hiring Range: $60,028.80 - $80,454.40 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• Two years of experience in governmental research, urban development, finance or public administration.
• Bachelor's degree in public or business administration, urban planning, architecture, engineering, economics or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• Working irregular hours, evenings, weekends, and holidays may be required.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Real Estate or Professional Administrative Office experience.
• Experience with data entry.
• Experience processing invoices and monitoring payments.
• Experience writing and submitting comprehensive reports.
• Experience with vendor contract assignment, management, and invoicing.

RECRUITMENT DATES

Recruitment closes July 29, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at ... or by text at .... You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Project Management Assistant, JC:08630, ID# 58319, 07/15/25, USM, RAL, Benefits: 007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.