Facilities Project Manager (Pathology and Laboratory Medicine Business Office)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penns distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of Americas Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Facilities Project Manager (Pathology and Laboratory Medicine Business Office)

Job Profile Title

Manager C, Facilities

Job Description Summary

The Facilities Project Manager reports to the Director, Fiscal Operations- Research Division of the Department of Pathology and Laboratory Medicine (PLM). The Project Manager will manage the professionals engaged in the planning, design, engineering, legal aspects, and construction of capital projects, for Pathology & Laboratory Medicines Research, teaching, and Core Facilities in the Perelman School of Medicines (PSOM) identified space. The Project Manager will serve as a liaison between the PLMs principal investigators, Center and Institute directors, PSOMs Space Planning and Operations (SPO), and UPenns Facilities and Real Estate Services (FRES) for construction projects and ongoing operations. The Project Manager will manage the annual Capital budget and submission, the University space survey, and space requests.

The incumbent will provide expertise in project administration, communications, and operations management to drive the success of multiple high-profile projects. Facilities Project Management includes project inception through final closeout/move-in and coordinating with SPO, FRES, and various School /Center representatives throughout the process. The incumbent should have a passion for building relationships and exceeding client and management expectations within all levels of the organization. The incumbent will be involved in the development and rigorous maintenance of project budgets, schedules, financial records, contract documents, and reports.

In developing the planning strategies for the Department, the incumbent maintains close working relationships with PLMs Chair, COO, and Center/Institute directors, PSOM Finance, and other departments in Penn Medicine such as Real Estate, Design and Construction (RED&C). The Project Manager strives to provide cost-effective designs while creating the highest quality environment within the Department's research, core, and teaching facilities. The incumbent must possess the ability to work with some degree of autonomy but must also interact and function as part of the departmental administrative support team.

Position contingent upon funding*

Job Description

Job Responsibilities

The Facilities Project Manager reports to the Director, Fiscal Operations- Research Division of the Department of Pathology and Laboratory Medicine (PLM). The Project Manager will manage the professionals engaged in the planning, design, engineering, legal aspects, and construction of capital projects, for Pathology & Laboratory Medicines Research, teaching, and Core Facilities in the Perelman School of Medicines (PSOM) identified space. The Project Manager will serve as a liaison between the PLMs principal investigators, Center and Institute directors, PSOMs Space Planning and Operations (SPO), and UPenns Facilities and Real Estate Services (FRES) for construction projects and ongoing operations. The Project Manager will manage the annual Capital budget and submission, the University space survey, and space requests.

The incumbent will provide expertise in project administration, communications, and operations management to drive the success of multiple high-profile projects. Facilities Project Management includes project inception through final closeout/move-in and coordinating with SPO, FRES, and various School /Center representatives throughout the process. The incumbent should have a passion for building relationships and exceeding client and management expectations within all levels of the organization. The incumbent will be involved in the development and rigorous maintenance of project budgets, schedules, financial records, contract documents, and reports.

In developing the planning strategies for the Department, the incumbent maintains close working relationships with PLMs Chair, COO, and Center/Institute directors, PSOM Finance, and other departments in Penn Medicine such as Real Estate, Design and Construction (RED&C). The Project Manager strives to provide cost-effective designs while creating the highest quality environment within the Department's research, core, and teaching facilities. The incumbent must possess the ability to work with some degree of autonomy but must also interact and function as part of the departmental administrative support team.

Position contingent upon funding*

QUALIFICATIONS: (Qualifications should clearly indicate those that are required and those that are preferred.)

+ BA/BS degree required. Master's degree in healthcare administration, business, architecture, engineering, construction administration, or laboratory science preferred.

+ At least 3 to 5 years of relevant experience or an equivalent combination of education and experience in project management, laboratory design, and construction is required, preferably in an academic medical center and/or health system.

+ Working knowledge of research laboratory operations including lab equipment such as centrifuges, incubators, Environmental Rooms, water purification systems, glasswashers, autoclaves, and biosafety cabinets is preferred.

+ Ability to read and interpret design and construction contracts and contract documents, including drawings, specifications, payment applications, etc.

+ Comprehensive understanding of space planning concerning the education and research missions of the Department.

+ Excellent organizational skills to manage numerous projects at once. A keen sense of priorities with the flexibility to shift them as needs dictate.

+ The ability to conceptualize new initiatives for the Department.

+ Concise oral and written communication skills to enable effective interaction within a diverse community.

+ Outstanding interpersonal skills and the ability to work collaboratively.

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Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$76,000.00 - $87,000.00 Annual Rate

Salary offers are made based on the candidates qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the jobs level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your familys health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penns Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with familywhatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when youre newly hired, you wont have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. Thats why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the Universitys libraries and athletic facilities, or visit our arboretum and art galleries. Theres always something going on at Penn, whether its a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, youre right in the middle of the excitementand you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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The University of Pennsylvanias special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the Universitys commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.