Project Coordinator

The Hiller Companies, LLC has an immediate opening for Project Coordinator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical re and life safety equipment. Our team remains laser-focused on one goal – making the world a safer place.

Job Summary: The primary responsibility of the project coordinator is to support the production department by ensuring the projects stay on track throughout the entirety of the project.

Job Responsibilities:

• The PC will be responsible for attending production meetings and maintaining accurate records of meetings, schedules, and requests.
• The PC will serve as a liaison between customers and production manager.
• Excellent communication skills through interaction with the production team as well as providing updates on behalf of the project manager.
• Responsible for ordering materials on behalf of the production manager.
• Proactive approach to anticipate and identify problems early and implement cost effective solutions.
• Assures compliance with project closeout requirements, AHJ approvals, customer training and closeout documentation.
• Duties include issuing inventory and completing inventory transfer forms for jobs and technician vehicles.
• Attending weekly meetings with operations and finance to provide support to the project manager.
• Processing RMA request and returning material to manufacturers.
• Maintaining badging requirements for technicians, including submitting documents needed for base access.
• Point of contact for advance request for technicians working out of town.
• Administrative duties such as filing purchase orders, packing slips, condition reports, customer correspondence and delivery receipts in correct job folders.
• Time Card entry and completion.

• Other duties as assigned.

Position Requirements and Work Environment Notice:

This position is based at our Mobile, AL branch with daily work assignments at Ingalls Shipyard. The role requires:

• Transportation & Access: Daily meet-up outside shipyard gate for coordinated entry via company vehicle with authorized personnel
• Schedule: Monday-Thursday, 10-hour shifts
• Work Environment: Industrial shipyard setting with associated noise, weather exposure, and physical demands typical of maritime construction/repair operations
• Communication Style: Professional resilience and adaptability to direct, task-focused communication common in industrial environments
• Safety Requirements: Adherence to all shipyard safety protocols and regulations

Candidates should be prepared for a demanding industrial work environment and possess the professional maturity to work effectively in a direct communication culture focused on safety and productivity.

What We Are Looking For:

• High School Diploma / GED
• College degree preferred, but not required.
• 2+ years project coordinator experience, with industry specific capability
• Must have a sound and practical understanding of project coordinating and a working knowledge of planning, with the ability to schedule and monitor tasks.
• Must possess good organization and time management skills and be responsible for ensuring that all tasks, action items and QA items are followed through, completed, and documented in a timely manner.
• Excellent communication and customer service skills.
• Must be able to work effectively as part of a team and/or independently.
• Must be able to assess construction and service manpower requirements for the various contracts and construction phases.
• Experienced in conflict/dispute resolution.
• High degree of accuracy and attention to detail.
• Must be proficient with Microsoft Office.

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values: Passion to Perform, Trust to Act, Act Responsibly, and Make it Fun.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education.
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short term disability, voluntary long term disability, critical illness & accident insurance and paid time off.
• Company-provided training, tools, and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs.
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive re protection solutions and peace of mind to our customers, and together, let’s make the world a safer place.