Project Manager Assistant

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.

Benefits:

Atlantic Constructors is dedicated to providing its employees and their eligible family members with a wide range of benefits. From competitive benefits to on-site wellness programs, we provide resources to support you and your family's health, well-being and happiness. We have created a comprehensive benefits package that includes:

• Medical Insurance Plans
• Dental Insurance Plan
• Vision Insurance Plan
• 401(K) Retirement Plan with Generous Company Matching
• Health Savings Plan

Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website.

• The Project Management Assistant (PMA) supports the Startup and Commissioning Project Manager and field team by planning, coordinating, and executing administrative and logistical tasks related to Startup and Commissioning (Cx) activities. This role is critical in maintaining accurate documentation, managing schedules, facilitating clear communication between internal teams and external partners, and ensuring smooth execution of project milestones from pre-functional checklists to final commissioning reports.

• Key Responsibilities:

  Documentation & Records Management

  • Maintain and organize all commissioning documentation, including equipment startup forms, pre-functional and functional test checklists, submittals, RFIs, and change orders.
  • Track deliverables such as point-to-point checkout documentation, deficiency logs, test scripts, and startup verification sheets.
  • Support document control procedures, ensuring proper versioning and distribution of revised control drawings and commissioning plans.

  Project Coordination

  • Assist in the scheduling of startup activities, witness testing, system turnovers, and Cx milestone meetings.
  • Maintain and update tracking systems for project progress, startup status, and punch list completion (e.g., Procore, Smartsheet, Bluebeam).
  • Coordinate test scripts, technician assignments, and status updates for pre-functional and functional testing.
  • Prepare agendas and document detailed meeting notes, particularly during Cx kickoff meetings, coordination calls, and issue resolution sessions.

  Communication & Reporting

  • Serve as a liaison between commissioning agents, startup technicians, trade contractors, and project stakeholders.
  • Support the preparation and distribution of commissioning progress reports, deficiency logs, daily field reports, and system readiness updates.
  • Ensure proper notification and tracking of system availability for testing.

  Procurement & Vendor Coordination

  • Assist in issuing purchase orders related to Cx activities, such as specialty testing equipment or third-party services (e.g., TAB, water treatment, controls).
  • Coordinate scheduling and communication with external vendors supporting startup (e.g., OEM reps, controls contractors, testing firms).

  Required Skills and Qualifications:

  • Strong organizational and time management skills with the ability to manage multiple systems and checklists
  • Proficiency in Microsoft Office Suite (especially Excel) and construction/commissioning management platforms (e.g., Procore, CMiC, Bluebeam, Smartsheet)
  • Excellent verbal and written communication skills
  • High attention to detail and the ability to handle multiple concurrent tasks in a fast-paced, deadline-driven environment

  Preferred Education & Experience :

  • 1–3 years of administrative or technical support experience in mechanical, electrical, or commissioning-related construction
  • Basic understanding of HVAC equipment such as water heaters, mini pumps, exhaust fans, etc..
  • Familiarity with commissioning standards such as ASHRAE Guideline 0, ASHRAE Standard 202, or BCA Best Practices is a bonus

Construction Project Manager Assistant