Project Management Assistant (Transportation Program Specialist 1 or 2)

Working Title: Project Management Assistant

Job Class: Transportation Program Specialist 1 or 2

Agency: Transportation Department

• Job ID : 88112

• Location : Rochester

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 08/15/2025

• Closing Date : 09/04/2025

• Hiring Agency/Seniority Unit : Transportation Department / Transportation-MAPE

• Division/Unit : District 6 / Rochester / Program Delivery / Project Management

• Work Shift/Work Hours : 8:00 a.m. to 4:30 p.m.

• Days of Work : Monday - Friday

• Travel Required : No

• Transportation Program Specialist 2Salary Range: $26.04 - $37.98 / hourly; $54,371 - $79,302 / annually

• Transportation Program Specialist 1Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MN Association of Professional Employees/MAPE

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities ( : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

This position is located in Rochester and may have the flexibility to telework, work a hybrid schedule, or work in the office. The incumbent will be required to make a telework arrangement with their supervisor. The incumbent will be expected to work in the office as determined by policy and discussion with their supervisor.

The purpose of this position is to provide professional level project management assistance to program experts delivering district projects. The position will work closely with the District Project Controller, the District Project Management Engineer, District Project Managers, the District Consultant Coordinator and District Functional Group Leaders to assist in management and delivery of projects within the districts State Transportation Improvement Program (STIP) and Capital Highway Improvement Plan (CHIP).

Responsibilities include:

• Preparation and the review of professional technical documents, letters, memos, and reports for accuracy and consistency such as scoping and project change requests, early notification memos, project submittal forms, worksheets, project budgets and cost estimates, agendas, and minutes, etc.

• Review, analyze, and update various MnDOT databases and spreadsheets.

• Coordinate internal and public meetings

• Coordinate and communicate with local units of government, consultants, and MnDOT communications staff.

Minimum Qualifications

Transportation Program Specialist 2:

Two (2) years of professional level experience demonstrating all of the following:

• Experience supporting or coordinating projects with the ability to report on progress.

• Experience working with project management techniques, tools, processes, and data.

• Communication and writing skills sufficient to produce professional letters; employ in-person, phone, and email communication etiquette.

• Math skills sufficient for computing percentage, item costs, and quantities.

• Experience planning and scheduling project timelines sufficient to handle multiple priorities and meet deadlines.

• Experience using computer applications including word processing, databases, and spreadsheets (Such as MS Office: Word, Excel, Power Point, email, and other computer programs necessary for the work).

Education:

• A bachelors or masters degree in construction management, project management, business administration, or closely related degree substitutes for one (1) year of professional experience.

Transportation Program Specialist 1:

One (1) year of professional level experience; OR two (2) years of advanced clerical, technical or paraprofessional level experience demonstrating the following:

Experience or education must demonstrate:

• Experience supporting or coordinating projects with the ability to report on progress.

• Knowledge in using computer software sufficient to write reports, update databases and spreadsheets, and correspond with internal and external customers through written form.

• Ability to organize work efforts, keep schedules, handle multiple priorities, meet deadlines, and maintain records.

• Math skills sufficient for computing percentage, item costs, and quantities.

Education:

• A bachelors or masters degree in construction management, project management, business administration, or closely related degree substitutes for one (1) year of professional experience.

Preferred Qualifications for both classifications:

• Organizational knowledge of project development, project management, and program delivery including planning, scoping, preliminary design, final design and construction.

• Knowledge of contract administration and contracting procedures.

• Skill in negotiating, resolving conflicts and building consensus.

• Experience utilizing MnDOT data sources such as CAATS, REALMS, UMART, CHIMES, P6, eDocs, etc.

Additional Requirements

REFERENCE/BACKGROUND CHECKS:

Successful candidate must pass past-employer reference and criminal history checks

It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check

• Criminal History Check

• Employment Reference Check

• Education/License Verification

• Driver's License Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ... or email ... . Please indicate what assistance is needed.