Facilities Supervisor

Top Notch Distributors Job Description Last Reviewed: Tuesday, August 5, 2025

Title: Facilities Supervisor

Department: Maintenance

Pay Status: Exempt

Reports To: Director of Operations

JOB SUMMARY

The Maintenance or Facilities Supervisor is responsible for overseeing and coordinating the maintenance and repair of buildings, equipment, and systems to ensure a safe, efficient, and well-maintained working environment. This role involves supervising maintenance staff, coordinating with vendors, managing preventive maintenance programs, and ensuring compliance with safety and regulatory standards.

OUR VALUES ARE KEY

• Integrity is key We are reliable with our words, responsible for our actions and lead with humanity.
• Team, Team, Team Create a safe, supportive and respectful team atmosphere that generates collaboration, transparency and opportunity for all.
• Customer Connection We take pride in being the most knowledgeable in the industry. We strive to deliver dependable and trustworthy results in every aspect of the customer experience.
• Take The Long View As individuals and a team we make strategic choices that support the long-term health of our company, our families and our community.
• Celebrate The Day! We celebrate the wins each day. We acknowledge each others successes.

ESSENTIAL FUNCTIONS

• Frequently is required to stand; walk; climb stairs; use hands to finger, handle, or feel; and reach with hands and arms.
• Regularly required to sit, climb or balance; and stoop, kneel, crouch, or crawl.
• Frequently lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds.
• Frequently required to climb a ladder and have the ability to work from heights.
• Specific vision abilities required by this job include close vision; distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Frequently exposed to moving mechanical parts operating machinery and noise.
• Exposure to wet and humid conditions, heat, outside weather conditions, irritant chemicals.

JOB FUNCTIONS

• Supervise, schedule, and coordinate daily activities of maintenance technician(s) and custodial staff.
• Perform routine inspections of facilities and equipment to identify and resolve issues.
• Maintain and adjust (as needed) preventive maintenance plans for building systems (HVAC, electrical, plumbing, conveyers, forklifts, etc.).
• Performs a wide variety of general and semiskilled maintenance activities (i.e. Carpentry, painting, electrical, plumbing, etc.)
• Handle work requests and respond to emergencies on various systems.
• Maintain company vehicles to ensure they are in safe operating condition.
• Maintain grounds, i.e. Mowing grass, weed whacking, spring and fall clean up.
• Snow plowing and sidewalk snow/ice removal.
• Ensure all maintenance work is completed in a timely and cost-effective manner.
• Maintain accurate records of maintenance work, repairs, and safety inspections.
• Coordinate with contractors and vendors for specialized services and projects.
• Monitor and manage maintenance budgets and inventory of supplies and equipment including detailed reports about maintenance and repairs completed and in process.
• Ensure compliance with OSHA and other safety regulations.
• Testing equipment for performance and compliance with safety and quality procedures.
• Respond to emergency maintenance requests during and outside of regular business hours.
• Recommend and implement improvements to increase efficiency and safety.
• Train and develop maintenance staff; conduct performance evaluations.
• Performs janitorial duties as needed.
• Estimate and project maintenance operational and capital expense needs and expenses for all assigned locations, including supporting creating a budget for each calendar year to assist finance in planning

JOB REQUIREMENTS

• Certification in Maintenance Engineering or relevant experience.
• Quality and Safety Training preferred.
• 3+ Years Experience with Manufacturing Equipment Changeovers and documentation of work performed.
• Valid Drivers license and clean driving record.
• Strong Organizational skills to ensure productive scheduling of tasks.
• Must adhere to all safety and housekeeping policies and guidelines.
• Must be an advocate for safety and housekeeping, and mentor others on safety practices.

EDUCATION

• High School Diploma or GED Equivalent required
• Some leadership experience preferred.
• Trade School preferred or equivalent experience in a variety of skills, electrical, plumbing, carpentry.
• Ability to work independently and manage multiple projects.
• Microsoft Office experience preferred.
• Experience with Conveyor Lines, Distribution Handling Equipment a plus.