Contract Administrator

Contract Administrator

Kovach Chandler, AZ 85286

Posted about 10 hours New

Description

Summary: Contract and Compliance Administrator is responsible for coordinating and routing contracts, preparing Precon contract packages to hand off to Operations team, updating prequalification's with clients, and light administration work. The Contract and Compliance Administrator is part of the Sales and Business Development team and helps ensure contracts are reviewed promptly and feedback is provided to the clients on a timely basis. The person who is successful in this will have great attention to detail, organized, and comfortable reviewing documents in the hundreds of pages. Success in this role is vital to Preconstruction. The Contract and Compliance Administrator works with our VP of Preconstruction daily and regularly interacts with top leadership. As such, they must be comfortable and confident working with top management.

Kovach's Mission and Values:

Our Mission: Kovach's mission is crystal clear: to cultivate a thriving and profitable company that stands as a beacon of growth and opportunity. We are steadfastly dedicated to fostering an environment where individuals not only succeed but flourish. In doing so, we aim to strike a harmonious balance between robust financial health and a nurturing space for all our team members.

Employee Ownership (ESOP):

At Kovach, we believe in sharing our success with the people who make it possible. Our employees are the driving force behind everything we achieve, which is why we proudly offer an Employee Stock Ownership Plan (ESOP). This program allows you to become an owner of the company, giving you a direct stake in its growth and prosperity. As the company continues to succeed, so does the value of your shares, offering you a powerful opportunity to build wealth and benefit from our long-term success. With an ESOP, your contributions directly impact both your future and the company's future, creating a true partnership in our continued growth.

Our Core Values:

Positivity: Easy to work with, trusting, team player, and good communicator.

Own it: Reliable, responsible, follows through, trustworthy, thorough.

Expertise: Intelligent, innovative, and coachable.

Grit: Tough, strong work ethic, and finds a way to get it done.

Key Responsibilities:

Responsible for supplying updated documents for sales meetings including, Kick-off, and Pre-start, weekly Contract Review and Monthly Department Meetings

Completing bid forms when needed

Creating and maintaining pre-qualification forms, including updating financials, updating current project lists, past project lists

Request Bid Bonds as needed

Assign all new job numbers (including material sales, truck for hire jobs, general construction, and residential).

Receive all incoming contracts and purchase orders. Prepares all contracts for execution; then forwards to the appropriate estimator for review once risk assessment is completed. Final signature by VP of Preconstruction. Upon return of executed contract, process job by creating new main file binder, including exterior labels indicating job name and number and interior index dividers.

Register and maintain State Licensing as required based on project pursuits

Set up Job and applicable cost costs into Sage/Timberline

Facilitate Team Blue Beam review sessions for received Contracts, perform full contract review post session, coordinate markup project review with VP of Preconstruction and communicate final mark ups to GC as discussed

Obtain AZ 5005 Documentation as needed

Facilitate Sub-Subcontractor set ups/registrations in Docusign as requested.

Insurance Responsibilities:

Responsible for ordering all General Liability insurance and Workers Compensation insurance documents for every job on a per-project basis.

Maintain ordering/registering for job specific OCIP, CCIP insurances.

Responsible for distributing renewal certificates every year to contractors

Skills & Qualifications:

10+ years of experience in contract administration and compliance roles in a company exceeding $30 million in revenue.

Capable of holding team members accountable to process contract reviews in a timely fashion

Negotiation skills with exceptional written and verbal communication

Continued engagement in formal or informal education efforts.

Preferred Qualifications:

Bachelor's degree in business, Construction, preferred but not required with equal on the job experience

5+ years of experience in entrepreneurial or start-up settings.

Technical proficiency with Salesforce, Excel, and Sage Timberline.

Personal Characteristics:

A forward-thinking individual, resilient and open to challenges.

Reliable and competent, fostering trust and inspiration in team members.

A genuine interest in the well-being and personal growth of others.

Skilled in maintaining engaging conversations; an attentive listener.

A track record of ethical conduct, demonstrating emotional intelligence and relationship-building capacities.

Benefits Offered:

401(k) matching

Comprehensive dental insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Generous paid time off

Vision insurance

Kovach is an equal opportunity employer striving for an inclusive workplace that values every individual's contribution to our collective vision. We are seeking a visionary and ambitious Manager of the Special Projects Group ready to leave a mark in the industry.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Details

Seniority Level

Manager

Area of Interest

Construction & Architecture

Employment Type

Full Time

Number of openings

N/A