Maintenance Planner/Scheduler (960)

About Civica

Civica is a 501(c)(4) social welfare organization established in 2018 by health systems and philanthropies to reduce chronic generic drug shortages and related high prices in the United States. Civica is led by an experienced team of healthcare and pharmaceutical industry leaders.

Today, more than 55 health systems have joined Civica. They represent over 1,500 hospitals and one-third of all U.S. hospital beds. Civica has also begun to supply the U.S. Department of Veterans Affairs, the U.S. Department of Defense and the U.S. Strategic National Stockpile of essential medicines.

Civica recently announced plans to expand its mission, via a unit called CivicaScript, to into the outpatient pharmacy space and to manufacture and distribute insulins that, once approved, will be available to people with diabetes at significantly lower prices than insulins currently on the market. The availability of Civicas affordable insulins, beginning in 2024, will benefit people with diabetes who have been forced to choose between life sustaining medicines and living expenses, particularly those uninsured or underinsured who often pay the most out of pocket for their medications.

Civicas mission is to ensure that quality generic medications are accessible and affordable to everyone. Since established, the #1 Policy for the Civica team has been Do What Is in the Best Interest of Patients. Civicas manufacturing facility in Petersburg, Virginia, is the future home of affordable insulin and essential sterile injectable medicines. The facility is currently in late-stage construction and hiring for the site is well-underway.

To find out more about how Civicas innovative model is directly impacting patient care, click here to read a summary from the New England Journal of Medicine. ( )

To learn more about Civicas plans to bring affordable insulin to Americans living with diabetes, click here to read an article in BioSpace.

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Position Summary

The Maintenance Planner/Scheduler plays a critical role in the Maintenance team by planning and scheduling maintenance activities that maximize equipment operability and uptime. This position develops job plans, writes repair work sequencing documents, schedules vendor assistance, and procures / kits parts to support the maintenance team in the timely and effective execution of repairs and planned maintenance activities for utilities and production equipment. Additionally, this role is responsible for managing updates and corrections to Maintenance Master data within Civicas approved CMMS, based on observations and feedback from multi-departmental resources, to ensure effective preventive maintenance and calibration work.

Duties and Responsibilities:

• Scheduling preventative and demand repair, maintenance, and calibration activities.
• Communicating with multiple department personnel on daily activities and work priorities.
• Developing and planning jobs for equipment outages.
• Coordinating vendor work.
• Developing and updating detailed job plans for specific repairs on pieces of equipment.
• Procuring and kitting equipment, materials, and outside services.
• Facilitating repairs for repairable parts (motors, etc.) quotes, packaging, shipping, etc.
• Consolidating repair, preventative maintenance, and calibration activities to minimize downtime and maximize equipment reliability.
• Reviewing backlog maintenance work orders ahead of planned equipment outages.
• Preparing, forecasting, and explaining cost variance for maintenance work.
• Managing purchase information, invoices, and receipts following planned work.
• Auditing and retaining shop papers, job history forms, and other GMP documentation for maintenance activities.
• Establishing new vendor relationships with local suppliers/OEMs.
• Obtaining quotes for spare parts.
• Managing MRO parts inventory
• Auditing and adjusting stock quantities as necessary to maintain accurate and serviceable inventory.
• Coordinating with Procurement and Storeroom personnel to reorder pulled equipment/parts.
• Auditing and retaining shop papers, job history forms, and other GMP documentation for maintenance activities.
• Managing and Optimizing our Computerized Maintenance Management System (CMMS) MRO.
• Assisting in development, maintenance, and calibration documentation.
• Initiating and Managing Change Controls related to MRO CMMS data changes.
• Coordinating with CMMS SMEs to establish MRO priorities.
• Managing work order/calibration work order corrections by updating and adding information into Civicas Computerized Maintenance Management System.
• Other duties as required.

Required Qualifications:

• High school diploma required. An associates degree or higher is a plus.
• 5+ years of maintenance and/or planning experience in a biotech, pharmaceutical, industrial, or military environment.

Desired Qualifications:

• Experience in maintenance supervision/planning, reliability engineering, and/or storeroom management.
• Experience in ERP and CMMS systems.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Experience in use of IT tools to forecast and monitor key metrics, e.g., work hours and task progression.
• Project management experience.
• Knowledgeable in repair techniques for a broad application of equipment.
• Knowledgeable in safe work requirements in industrial environments.

Physical Demands and Work Environment:

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. Work performed in cleanroom and controlled environments requiring gowning and adherence to aseptic techniques.

While performing the essential duties of this position, the employee is regularly required to speak or hear. The employee is frequently required to use their hands or fingers, handle, or feel objects, tools, or controls. The employee is required to stand, walk, sit, crouch, and reach with hands and arms and access areas with restricted space. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.