Water Systems Superintendent

Hiring Range: $85,421 - $93,963 Annually

Work Schedule: Generally, Monday-Friday, 40 hours or more, per week, may work evenings, weekends, and holidays as determined by the needs of the Town and for problem resolution.

NATURE OF WORK
As a senior leader in Public Works, the individual in this position performs supervisory, management, and highly skilled analytic and administrative work in planning, developing, and overseeing operations and maintenance along with construction projects related to municipal water distribution and wastewater collection systems. They will be responsible for the oversight and expertise on challenging, complex, and sensitive issues regarding water distribution and wastewater collection systems. Establishes and implements assigned programs, objectives, and performance standards related to regulatory, state, and federal requirements. This position provides direction for all phases of the municipal water distribution system, including but not limited to SCADA, water tanks, pressure zones, transmission lines, pump stations, hydrants, valves, and meters, along with wastewater collection system, including but not limited to lift stations, force mains, gravity mains/services, manholes, and other associated assets and facilities. Ensures the equitable delivery of vital services to protect public health and improve the quality of life of Windsor citizens.

Individuals in the position are required to perform work in a manner consistent with and exemplary of the Towns PRIDE philosophy and the Towns Equal Employment Opportunity policy.

SUPERVISION RECEIVED
Individuals work under the direct supervision of the Deputy Director of Public Works to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.

SUPERVISION EXERCISED
Individuals in this role supervise the Utilities Division Supervisor, which oversees Water Distribution and Wastewater Collection personnel. ESSENTIAL JOB FUNCTIONS The individual in the Water Systems Superintendent role is assigned specific assignments, job duties, scope, authority, responsibility, roles, and requirements as determined by the Town, department, and division, pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties, with or without reasonable accommodation.

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:

Operations

• Plan and manage various projects associated with operation and maintenance activities such as capital and maintenance improvement projects for reservoirs, water mains, water meters, pump stations, lift stations, distribution systems, sewer collection systems, lab analysis, water treatment, and wastewater treatment.
• Administers the Town of Windsor water usage from our water suppliers, the City of Greeley, North Weld County Water District, and Fort Collins/Loveland Water District.
• Responsible for maintaining the monitoring schedule of the Towns distribution system per Colorado Department of Public Health & Environment (CDPHE) requirements. Works closely with the Towns Operator in Responsive Charge (ORC) and sets up meetings for any updates or assistance.
• Administers the Town SCADA operations of pressure zones, water distribution pump stations, wastewater collections lift stations, and water storage tanks.
• Administers, prepares, and completes the Town of Windsors Consumer Confidence Report (CCR - Water Quality Report), Sanitary Survey audit, and Risk and Resilience Assessment, and ensures all compliance paperwork is complete.
• Directs oversight of related CIP projects and prepares and implements the Division's CIP-associated projects by making work and budget recommendations, reviewing plans, estimating time, material, and costs, providing technical input, and assisting the Engineering staff as directed.
• Provides direction to the Utilities Division Supervisor for wastewater collections system to ensure that the Towns collections system is maintained correctly and operates in compliance with all regulatory requirements, including sanitary sewer overflow (SSO) reporting, infiltration, and inflow (I&I) reduction, FOG program compliance, and illicit discharge investigation and enforcement.
• Assist the Utilities Supervisor with strategic operations and maintenance programs to manage sewer collection system assets, including but not limited to sewage lift stations, sewer lines, and manholes. Plans and budgets for rehabilitation, repairs, and new construction of system assets.
• Administers and prepares Cross-Connection Control program and writes any CDPHE-required reports.
• Coordinates with local agencies (Windsor Fire Protection District) to ensure all fire hydrants and water valves are operational and visible.
• Work with the Utilities Supervisor to develop and coordinate training and development programs and safety meetings and enforce all safety rules and regulations with staff to ensure compliance with Colorado Intergovernmental Risk Sharing Agency (CIRSA), Occupational Safety and Health Administration standards, and certification related to water and wastewater.
• Ensures the Utility Division responds promptly, efficiently, and effectively to emergencies.
• Receives, responds, and handles public (residential or commercial) inquiries, requests for assistance, and complaints regarding water distribution and wastewater collection systems and participates in public meetings as necessary.
• Ensures compliance with local, state, and federal potable water regulations and reporting requirements, gathers data, and prepares reports to demonstrate compliance.
• Work with the Utilities Supervisor on permit compliance and reporting.
• Look for ways to increase efficiencies in policies and procedures. Evaluate field problems and develop solutions to complete assigned tasks efficiently.
• Promotes teamwork and encourages an atmosphere that will stimulate an exchange of ideas, information, and job experience within the divisions.
• Works with the Engineering Department regarding water and wastewater issues.

Management/Budgeting

• Prepares and coordinates the development and administration of water distribution and wastewater collections fund budgets; forecasts the necessary funds for staffing, materials, supplies, and capital improvement projects. Presents and defends budget proposals to the department head. Administers division's budget to ensure effective expenditure of allocated funds; authorizes supplies, materials, and equipment purchases. Monitors and approves expenditures and adjustments as necessary. Implements midyear adjustments.
• Conduct research and make recommendations to the Deputy Director of Public Works concerning decisions and commitments involving large expenditures with a significant impact not only on the Town organization but also on the community as a whole; develop and manage assigned staff in a fiscally responsible manner.
• Develop and recommend policies, standard operating procedures, and specifications regarding all areas related to water distribution, wastewater collections, and utility locates.
• Lead, manage, supervise, and evaluate the performance of assigned staff and teams and champion employee engagement, involvement, accountability, and workplace culture.
• Prepare and review proposals, contracts, cost estimates, intergovernmental agreements, and related documents.
• Collect, monitor, and analyze division levels of service to ensure efficiency and effectiveness; create action plans for improvement as needed. Oversee the development and administration of safety & training programs for conformance with policies and laws; monitor training and work results, including evaluation of accidents, injuries, and claims.
• Establish and maintain collaborative relationships with community representatives, citizens, employees, and public interest groups.
• Identify and integrate new technologies into division and Town operations.
• Solicit feedback from staff; work to implement new ideas and procedures.
• Present and recommend to the Deputy Director of Public Works, Director of Public Services, Town Manager, Town Board, staff, citizen advisory groups, community organizations, etc.
• Review proposed ordinances, regulations, plans, specifications, sketches, notes, prints, and technical reports related to projects and activities for content, accuracy, and feasibility; requisition materials and supplies; maintain detailed record system by collecting, assembling, and analyzing data, and preparing periodic reports.
• Prepare various reports and projects as requested by the Director of Public Services and Deputy Director of Public Works. Perform related work as required and assigned. May act as Public Works Deputy Director in the absence of the Public Works Deputy Director.
• Employee is expected to exercise independent judgment and apply technical and professional skills in achieving work tasks. Work is reviewed through observation, inspection for accuracy, and results obtained. The supervisor is involved in problems of significant impact.
• Serves as a resource for the division; provides administrative and technical staff assistance to the sector. Coordinates services, planning, and work with other divisions, departments, governmental agencies, and community agencies/organizations, such as CDOT, Weld & Larimer Counties, XCEL Energy, and Poudre Valley REA.
• Assists the Public Works Deputy Director with placing staff on-call for emergency events and planned events such as snow and ice removal and flooding situations.
• Composes various reports, memos, letters, and operations/procedures manuals in a professional writing style.
• Provide professional advice to the Deputy Director of Public Works, Director of Public Services, Town Manager, and Town Board; present to supervisors, boards, commissions, civic groups, and the public.

Team Leadership & Supervision :

• Appraises the performance of subordinate personnel. Assists subordinate employees in problematic areas. Initiates appropriate disciplinary actions based on recommendations of subordinate supervisors for assigned employees.
• Prepares annual performance evaluations that clearly define expectations. Documents performance highlights and provides regular feedback to employees.
• Maintain harmony among workers and resolve grievances; perform or assist subordinates in performing duties; adjust errors and complaints.
• Maintains the confidentiality of sensitive management and department information.
• Reports to the work site and supervises staff during emergencies such as snow & ice removal and flooding.

OTHER DUTIES
Depending on organizational need, additional duties may include the following:

• The Water Systems Superintendent position is part of the snow removal program, which includes scheduled on-call responsibilities typically during the months of October to April. The Water Systems Superintendent is required to review and acknowledge the Snow Guidelines annually.
• The Water Systems Superintendent position participates in the Shared Fleet Vehicle Program, which requires an annual motor vehicle record check.
• Provides twenty-four-hour on-call support when necessary.
• Attends and participates in professional organizations to keep abreast of industry innovations and new technology.
• Performs related duties established by law/ordinance or reasonably directed by the Town.
• Continues education and certification requirements to remain abreast of current methods and procedures.
• May participate in Town employee committees and special projects directly or indirectly related to essential job functions or assignments as required.
• Assists other Town departments/divisions, as necessary.

EDUCATION, EXPERIENCE, AND FORMAL TRAINING

• Must be at least 21 years of age.
• A bachelors degree in public administration, business management, or a related field with coursework in leadership and management or from an accredited college or university in public administration, construction management, drinking water operations, environmental sciences, civil or structural engineering, or a field closely related is preferred.
• Seven (7) years of progressively responsible experience in Public Works/Utilities (water distribution and wastewater collection systems) experience, including three (3) years of supervisory or management experience, are required.
• Equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities to perform the essential functions of the job.

LICENSES OR CERTIFICATES

• Must have a current Colorado Drivers License or the ability to obtain one upon hire that meets the Town of Windsors standards; ability to maintain throughout employment.
• Ability to obtain Colorado Class III (3) Water Distribution Certification or greater.
• Ability to obtain Colorado Class III (3) Wastewater Collections Certification or greater.
• Ability to obtain Colorado Water Treatment D License.
• Supervisory Skills & Development Program, ability to obtain.
• APWA Rocky Mountain Public Works Institute, ability to obtain.
• Ability to obtain FEMA Training Certificates: 100, 200, 700, and 800 within one (1) year of employment
• CPR/1st Aid certification or ability to attain within three (3) months of employment.

KNOWLEDGE, SKILLS & ABILITIES

• Strong knowledge of practices and procedures of Public Works/Utilities (Water Distribution and Wastewater Collection Systems), maintenance methods, and administration.
• Knowledge of the principles and practices of public administration, including organizational development, management, budgeting, employee supervision, and training.
• Knowledge of wastewater treatment principles, operations, and equipment.
• Knowledge of water treatment & distribution principles, operations, and equipment.
• Knowledge of safety and environmental laws, rules, regulations, procedures, and reporting requirements of the American Water Works Association (AWWA) Standards for Utility construction.
• Skills in operating staff vehicles and pickup trucks as required for travel in this position.
• Skills in effective public relations.
• Ability to read and correctly interpret construction drawings/blueprints/schematics, specifications, plans, and technical manuals.
• Skills in writing letters, memos, reports, and other written correspondence.
• Possess a combination of technical, analytical, organizational, communication, and interpersonal relationship skills and professionalism.
• Regular and reliable attendance during regularly scheduled work hours. Ability and willingness to manage after-hour activities and emergencies, i.e., utility emergencies, seasonal storm events, etc.
• Follows through on commitments and notifies supervisor when unable to meet deadlines assigned. Accepts constructive input and implements suggestions for improvement. Maintains effective working relationships with team members, staff, and customers. Demonstrates pride, enthusiasm, and a positive attitude in dealings with the public. Shows consideration for others in all written and verbal correspondence. Listens to all concerns and makes proper adjustments. Understands the liability limits of the Town and the department/division and implement protective measures. Promotes a culture of safety in the workplace and reports safety hazards.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations supporting goals.
• Ability to be reached in emergencies, such as a cellphone.
• Ability to interpret and implement Town policies, resolutions, ordinances, rules, and regulations.
• Ability to remain tactful, helpful, and friendly in dealing with the public and other employees.
• Ability to use standard office equipment, computer equipment, and software, including Microsoft Office applications, Locating system, Springbrook software, Cartegraph software, utility map systems, and SCADA (utilities operations and management).
• Ability to analyze and evaluate information accurately and express ideas clearly when providing oral and written reports or recommendations.
• Ability to research, evaluate, and use new methods and techniques for operational improvement and draft policies and procedures.
• Ability to deal constructively with conflict, gain consensus, and facilitate change.
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations.
• Ability to establish and maintain effective working relationships with employees, elected officials, boards, and members of the public.
• Ability to acquire a Level 4 Water Distribution License
• Ability to acquire a Level 4 Sewer Collection License
• Ability to acquire a Level D Water Treatment License

MATERIALS and EQUIPMENT USED
Materials and equipment used include, but may not be limited to, the following:

1. Equipment : The position requires the use of various equipment: computers, tablets, or other digital equipment, digital cameras, copiers, printers, scanners, fax machines, telephones, and relevant software systems. Operate staff vehicles, refueling stations, fluid dispensing systems, hand tools, wash facility & equipment, two-way radios, computers/tablets/other digital equipment, calculators, copiers, printers, fax machines, and telephones.
2. Materials : This position requires the ability to use the following materials: N/A

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.
The physical activities of this position include but are not limited to, the following: reaching, fingering, sitting, grasping, feeling, talking, hearing, and repetitive motions.
The physical requirements of this position are considered Light Work , exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving minor defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.
The employee may be subject to the following environmental conditions: inside, such as in a typical office or administrative work setting; outside, with little to no effective protection from weather; extreme cold, typically below 32 degrees for periods of more than one hour; extreme heat, temperatures typically above 100 degrees of periods of more than one hour; subject to noise.
Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles, or responsibilities associated with the position. Nothing in this position description restricts the Towns ability to assign, reassign or eliminate duties and responsibilities of this job at any time.
The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.