A/V Project Manager

A/V PROJECT MANAGER

Hauppauge, NY | Flexible

Accepting applications until: September 30, 2025 at 11:59 PM EST

Location: Hauppauge, NY 11788

Pay Rate: $105,000.00 - $120,000.00 Annually

Department: Project Management

Division: Corporate

Job Status: Full-Time

Work Shift: 8:30 AM - 5:30 PM

Days Worked: Mon., Tue., Wed., Thu., Fri.

Hour Per Week: 40

Status: Until Filled

Position Description

IVCI is a leader in the Collaboration and Audio Visual Integration industries. We provide solutions to corporate, educational, and government markets across the US and the world. Our services aim at achieving client goals by focusing on the desired end user experience. As a leader in the industry, we constantly adapt to new technologies and are looking for qualified individuals to join our growing team to support our efforts.

The AV Project Manager will plan, coordinate, implement and finalize projects according to the specifications and deadlines, all while keeping the project within budget. This position reports to the Manager of the Project Management Office. This is a remote role, and the successful candidate will live in commutable proximity to New York City for site visits as needed and required.

Job Duties:

Responsible for overseeing the efforts of all project activities and personnel

Review all project documents, including drawings, specifications, contracts, scope of work, and construction schedule

Review and interpret consultant drawings, project specifications, and bid documents.

Facilitate internal and External kick-off meeting with all key participants

Proactively manage risks, scope changes, and consultant-directed modifications.

Create and manage the project plan and schedule

Coordinate and schedule personnel for all phases of project execution, including submittals, engineering, procurement, fabrication, quality control, shipping, installation, programming, commissioning, testing, training, and close-out documentation

Function as the focal point for internal and external project communication and documentation

Coordinate activities with general contractor, construction manager, owner and other trades, as required

Communication effectively through distribution of weekly status reports to all key project contacts

Manage and monitor labor expenditures of all disciplines and personnel over the course of the project lifecycle, and escalate any issues that may impact profitability

Generate or respond to construction communication including, but not limited to: requests for information, change orders, room readiness, delay notifications, theft or damage to materials, tools or vehicles, safety or injury reports, material or inventory manifests, punch lists, field reports, sign-off documents, warranty information, and any other documentation as assigned or required

Regularly inspect quality of work performed by staff and subcontractors

Ensure all systems meet client objectives, per original design intent and scope of work

Coordinate and/or provide training to client

Coordinate turn-over and onboarding of project to service department when project concludes

Other duties as needed

Technical Skills:

Understanding of AV systems: video conferencing, control systems (e.g., Crestron, Extron), audio distribution, video walls, etc.

Familiarity with CAD software and AV design documentation.

Ability to read and interpret AV schematics and construction drawings.

Strong knowledge of networked AV systems and signal flow.

Project Management Skills:

Proven experience managing AV or technical installation projects. At least 5 years' experience managing AV Projects

Strong organizational and time-management abilities.

Familiar with project management tools (e.g., MS Project, Smartsheet, Procore).

Ability to manage multiple concurrent projects

Excellent verbal and written communication.

Strong problem-solving and leadership capabilities.

Ability to work under pressure and within tight deadlines.

Effective collaborator

Direct experience working with AV consultants on bid/spec projects.

Understanding of construction documentation, submittals, shop drawings, RFIs, and closeout packages.

Ability to follow and enforce procedures for consultant approval workflows

Preferred Qualifications:

Bachelor's degree in project management, engineering, or a related field (or equivalent experience).

Certifications such as PMP, CTS, CTS-D, or CTS-I are highly desirable.

5 years of AV project management experience.

Department: Project Management

Classification: RESEARCH & DEVELOPMENT

Status: Until Filled