Project Coordinator

This role involves managing and maintaining project documentation, coordinating various administrative tasks, and providing essential support to project teams to ensure seamless execution and completion of projects.

Responsibilities

• Maintain and manage project files and the project e-mail box.
• Focus on document control and management.
• Track projects and produce monthly progress reports.
• Work with specifications, changes, and finalizing project details.
• Facilitate inquiries regarding projects and research necessary information.
• Maintain tracking systems for projects.
• Record minutes during Project Manager meetings.
• Answer phones and direct calls accordingly.
• Sort and read incoming mail.
• Collect bills and invoices efficiently.
• Type memos, correspondence, reports, and other documents as required.
• Make travel arrangements and prepare outgoing mailings and labels, including emails and faxes.
• Organize and maintain filing systems.
• Coordinate client or vendor lunches, including set-up and clean-up.
• Reserve conference rooms and coordinate with internal support departments.
• Order and maintain office supplies.
• Arrange equipment maintenance or set-up.
• Keep the department calendar and roster updated.
• Provide occasional project assistance to managers.
• Assist in the creation of PowerPoint presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs for special projects.
• Complete weekly timecards and make copies of printed materials.
• Perform additional duties as assigned by the supervisor to ensure the overall success of the group and company.

• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint.
• Excellent organizational skills.
• Strong attention to detail.
• Effective communication skills.
• Ability to handle multiple tasks simultaneously.

• Experience in document control and document management.
• Familiarity with construction administration, EPC, project coordination, and project management.
• Proficiency in data entry and construction and engineering processes.

The role requires working in a dynamic and collaborative office environment. The position involves coordinating with various departments, utilizing advanced software tools such as Microsoft Office Suite, and occasional travel arrangements. This is a full-time position with standard office hours. The attire is business casual, and the office is equipped with necessary technologies to facilitate efficient workflow.

Pay and Benefits

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,KS.

Application Deadline

This position is anticipated to close on Jul 29, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email ... for other accommodation options.