Project Manager Coordinator

New England Air Systems
Williston, Vermont
Full Time

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In this dynamic support role, you will help ensure projects stay organized, on schedule, and aligned with the big-picture goals. As the Project Manager Coordinator, you will be the go-to support for our project managers-keeping documents organized and tasks on track. Whether you are coordinating schedules or helping draft estimates and invoices, you will have your hands in all the action. You will thrive here if you love being in the know, staying one step ahead, and bringing structure to the organized chaos. This is a fast-paced, high-energy position for someone who is detail-obsessed, solution-oriented, and excited to grow in a team that builds big things.

In this role, you will be responsible for

Organizing and storing project reports and documentation.
Assisting in the planning and implementation of project plans.
Coordinating and managing project tasks as assigned by the project manager.
Analyzing data
Performing administrative duties such as drafting invoices, drawing estimates, and setting up meetings.
Tracking and reporting project progress.
Completing any other duties assigned by the project manager.

Physical Requirements

Ability to sit for long periods of time.
Prolonged telephone and computer use.

The team you will be joining:

Joining our Operations Team means becoming part of a dynamic and collaborative group that turns plans into reality. This team is made up of skilled professionals who work together to coordinate installs, solve on-site challenges, and ensure projects are completed to the highest standards. With a focus on craftsmanship, teamwork, and precision, the Operations Team takes pride in delivering high-quality systems and meeting tight deadlines. As a member of this team, you'll work alongside problem-solvers who support each other and embrace every challenge with a solution-oriented mindset.

Who we are looking for

Loves organization - You live for to-do lists, spreadsheets, and a well-documented plan.
Thinks three steps ahead - You are proactive, not reactive. You see what is coming and plan accordingly.
Communicates like a pro - Whether it is an email, phone call, or face-to-face update, you keep everyone in the loop.
Thrives in a fast-paced environment - You can juggle multiple tasks without dropping the ball.
Solves problems on the fly - You don't just identify issues-you find creative, efficient solutions.
Stays calm under pressure - When things get hectic, you stay cool, collected, and focused.
Brings team-player energy - You are supportive, collaborative, and genuinely want to help the team succeed.
Is eager to learn and grow - You take feedback, apply it, and are always looking for the next challenge.

Qualifications

Minimum of 3 years' experience in project management or administrative assistance.
Proficient in Microsoft Word, Excel, and Outlook.
Proficiency or willingness to learn necessary software.

Who we are

New England Air Systems isn't just a mechanical systems contractor-we're a team of innovators, problem-solvers, and skilled professionals who are passionate about building smarter, more efficient environments. Headquartered in Williston, Vermont, with locations in Rutland, VT, and West Lebanon, NH, we've been trusted by clients across Vermont, New Hampshire, and upstate New York since 1972.

We believe that great work starts with great people. That's why we foster a culture built on collaboration, growth, and excellence. As one of Vermont's top employers, we invest in our team through ongoing training, mentorship, and advancement opportunities-ensuring that you're not just doing a job but building a career.

Benefits

The hourly range for this role is $28.00 to $42.00. We determine final compensation based on discussions with applicants and their experience in similar roles.