Deputy Director of Construction Safety Documentation

Deputy Director of Construction Safety Documentation Massachusetts Bay Transportation Authority - 3.4 Boston, MA Job Details Full-time $128,540 - $153,080 a year 6 hours ago Benefits 401(a) Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Vision insurance Loan forgiveness Life insurance Paid sick time Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel OSHA English Clinic experience Master's degree High school diploma or GED Driver's License Supervising experience Bachelor's degree Mentoring Construction 1 year Senior level Associate's degree Leadership Communication skills Occupational Health & Safety Time management Analytics Full Job Description At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary This position will assist and support the Construction Safety Department with the MBTA's initiatives in managing safety documentation and utilizing data analytics to enhance safety performance and oversight on capital projects and Transit Oriented Development projects that affect MBTA operations. This position will emphasize the importance of safety documentation practices, accurate data collection, and the analysis of safety trends. This position will be responsible for ensuring that all construction projects maintain complete and compliant safety documentation, track leading and lagging indicators, and utilize data-driven evidence to mitigate hazards. This role will collaborate with project teams, contractors, and oversight agencies, to uphold safety standards and meet regulatory requirements. The role also plays a key part in ensuring the timely receipt, review, and processing of safety documentation involving capital projects. This position will manage internal tracking systems and dashboards to monitor documentation flow and project compliance. It will also work closely with oversight agencies and internal stakeholders to support regulatory and agency oversight submissions. Duties & Responsibilities Utilize the MBTA's construction safety inspection software to collect, manage, and retrieve safety inspection data from project sites, ensuring information is captured accurately for analysis and reporting. Provide staff guidance and training on properly using construction-related safety documentation tools and systems. Identify leading and lagging metrics, to evaluate safety trends and ensure continuous improvement in hazard identification, prevention, and mitigation. Prepare and distribute weekly and monthly construction safety reports to Construction Safety managers and senior leadership, summarizing inspection findings, incident trends, inspection activity levels, and key safety metrics that require attention. Ensure that reports are clear, concise, and highlight progress and areas of concern in the safety performance of capital projects. Monitor and ensure contractor/MBTA compliance with federal, state, and local applicable laws, statutes, regulations, rules, and guidelines for safety. Collaborate with teams across the authority to develop and maintain safety analytics dashboards and tools that provide real time monitoring of safety performance indicators and project compliance status. Oversee the construction safety documentation process for all capital projects and Transit Orientation projects and ensure that each project submits and updates these documents in accordance with MBTA policies. Review and audit Health and Safety Plans (HASP) and other safety submittals provided by contractors. Maintain organized and accurate safety documentation logs and records for all active construction projects Administer, revise, and maintain the internal folder structure and document management system to ensure that safety records (inspection reports, incident reports, CAPs, etc.) are retained, stored securely, and made accessible. Review and suggest improvements to safety inspection forms, checklists, and documentation templates. Prepare and submit required safety documentation and reports to oversight agencies and internal stakeholders. This includes fulfilling documentation requests and formal reports to bodies such as the Massachusetts Department of Public Utilities (DPU) and the Federal Transit Administration (FTA). Assist in processing and tracking Corrective Action Plans (CAPs) and other directives resulting from incidents or audits. Oversee the procurement and distribution of Personal Protective Equipment (PPE) and other safety-related materials for construction projects Coordinate with the Budget team to forecast needs, manage orders within budget, and ensure field personnel have the necessary equipment to work safely. Work with internal company programs and departments to assist with gathering information and data needed. Support and work collaboratively with all management within the MBTA Safety Division with promoting a safety culture. Respond, either directly or through others, to emergencies twenty-four (24) hours per day, seven (7) days per week. The position requires on-call duties and responsibilities on a rotation basis. Respond to hazardous conditions and perform field observations as needed. Drive a company or personal vehicle to visit work sites and to assist at emergencies and/or events as needed. Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's customer service quality standard Perform all other duties and projects that may be assigned. Supervision Construction Safety Team employees. Minimum Requirements & Qualifications Bachelor's degree from an accredited institution in Occupational Health and Safety, Construction Safety, Construction Management, or related field Five (5) years of experience in Construction Safety, Construction Safety Analytics, System Safety, Occupational Health and/or Safety, or related fields, including experience conducting construction safety audits, investigating safety events and developing corrective action plans, managing and overseeing compliance with safety standards and regulations, and preparing safety related reports and recommendations. Two (2) years of supervisory, managerial, and/or leadership experience. A valid driver's license. Ability to safely respond to hazardous conditions such as walking on uneven surfaces, ballast, and narrow paths, etc., and perform observations in the field. Ability to wear the proper personal protective equipment when required. Training and certification/accreditation in health, safety, industrial hygiene, or other similar training. Demonstrated performance of routine audits to ensure compliance of regulations. Proficient use of MS Word, Excel, and PowerPoint. Must have strong communication skills (non-confrontational and diplomatic approach) - phone, in person, and written. Ability to manage multiple projects and tasks. Planning, organizational, analytical, problem-solving, influencing and time management skills. Ability to perform needs coaching and mentoring. Ability to interpret and actively ensure compliance with OSHA, MBTA, and other applicable agency standards. Ability to complete, apply, and adhere to concepts in safety training including but not limited to SMS Fundamentals, ICS 100, 200, 700, and 800 as well as other assigned courses offered on by the MBTA within the first month of employment. Ability to complete a Public Transportation Safety Certification Training Program (PTSCTP) within three (3) years of employment. Ability to perform and oversee that tasks are performed to ensure the safety of MBTA employees, contractors, ridership, the general public, and critical infrastructure. Ability to handle sensitive and confidential information in an appropriate manner. Ability to work in all weather conditions on a regular basis. Ability to work any and all shifts and/or locations as assigned or directed; be available to work twenty-four (24) hours per day, seven (7) days per week. Ability to supervise and work effectively with a diverse workforce. Substitutions Include A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. A master's degree in a related subject substitute for two (2) years of general experience. A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. Preferred Experience and Skills Six (6) years of experience in Construction Safety, Construction Safety Analytics, System Safety, Occupational Health and/or Safety, or related fields. Three (3) years of supervisory experience. Experience investigating construction safety incidents, with focus in the transit/railroad industry. Working knowledge of the functions within transit (FTA) and railroads (FRA). Completed Transportation Safety Institute (TSI) courses. OSHA training especially courses specific to construction safety (29 CFR 1926). Knowledge of system safety and/or Safety Management Systems (SMS) principles and best practices. Experience working in Occupational Safety, transportation, construction safety, security, or related field; and candidates demonstrating an understanding of OSHA/DLS Regulations, the Federal Transit Administration (FTA) and/or DPU regulations. Job Conditions: Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English. Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program. Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role. Ability to provide internal and external customers with courteous and professional experiences. Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required). Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers. Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies. Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection). Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings. Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service. Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting their positions and throughout the duration of their program. Disclaimers and Definitions: General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position. Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA, but a valid work authorization and U.S. Social Security Number are required prior to starting work. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at ... or . Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions. Intern / Co-Op / Fellow Benefits: Employees taking part in an internship, co-op, or fellowship at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on city from which the employee commutes to work, at no cost. However, no additional benefits are currently offered for interns, co-ops, or fellows.