Prefabrication Project Manager

General Summary of Position

The Prefabrication Project Manager (PPM) oversees projects that involve manufacturing building components or entire modules off-site, in a controlled factory environment, and then assembling them on-site. These projects require specialized skills in managing both the factory production and the on-site assembly processes. The role exists to manage the prefabrication phases (and installation when required) of assigned projects and manage all aspects of project delivery while ensuring that all project goals are achieved, as per the agreed upon timeline, in accordance with the Company policies, procedures, and initiatives.

Essential (Core Competencies) Duties

Collaborate with engineers, architects, in-house design, etc. to determine and maintain the specifications of the project.

Create a welcome letter including project schedule with interim milestones.

Coordinate with the design department, and prefabrication shop manager, to maintain project deliverables.

Coordinate between the field installation team and prefabrication shop manager to schedule panel deliveries and maintain the flow of the project.

Coordinate with floor system vendors to procure material, coordinate deliveries, and ensure design team has coordinated parameters with our panel design.

Analyze original Bid and complete Re-Bid process and review the full scope of all phases of project including quantities, overall bid to identify any discrepancies before the project starts and identify and explore areas of cost saving potential or value engineering.

Establish and maintain project budget by assigning all cost codes to be used in the project and assign values to the codes in Foundations Accounting Software, set daily production and plan, and create FLS for use on the project.

Determine Scope of Work and complete Submittals while identifying any possible substitutions that would create efficiencies or be cost effective and/or identify any special order or long lead time items that may cause issues with project schedule.

Plan all construction operations and schedule intermediate phases to ensure deadlines will be met.

Determine needed resources (manpower, equipment, and materials) from start to finish with attention to budgetary limitations.

Put out to bid and negotiate pricing with external vendors (material, equipment, etc.) to reach profitable agreements within budgetary limitations.

Manage the Scope of Work to be subbed out and solicit bids. Manage all sub bid entries and determine which subs to use on each project.

Manage subcontractor billings, ensure that the daily subcontractor reports are completed, and manage the subcontractor relationship.

Acquire material and monitor stocks to maintain project deliverables. Ensure materials meet specified requirements.

Perform project document management by completing, submitting, and following up on approvals of project change orders, identifying additional work directives and obtain field completed forms from foreman, and complete billings ensuring that we are meeting all requirements and follow through to payment when asked to do so.

Manage documentation of project file by proper storage of documents in virtual project files and ensuring that both online and hard files are neat and organized with all documentation and correspondence easily accessible.

Perform quality assessments regularly to ensure work is at Klover quality standards.

Anticipate and document areas of potential dispute by writing correspondence to memorialize the resolution of issues and to clarify our response to issues raised by others.

Manage client expectations in a manner that we always meet or exceed the client's expectation by keeping the project a positive experience for our clients at all levels of management. If an issue arises, notify senior management immediately and provide recommended ways to resolve the issue before it escalates into a large problem.

Manage project budget and profitability throughout the life of the project by identifying potential problems early enough so the opportunity to correct the problem is possible.

Accurately predict the final Gross Margin within 1% by the time the project is 40% complete and avoid margin fade at the end of the Project while striving to continuously improve the gross margin of the project.

Demobilize the project by scheduling and monitoring material and equipment demobilization, completing and delivering contract close-out documents and attic stock, if applicable.

Conduct project debrief meeting by including estimators, project foremen, trade and general superintendents, and project managers to identify and investigate positive and negative variances in the budget.

Marginal Functions:

Develop a Project Safety Plan (PSP) for every project inclusive of identifying any special labor, equipment, or training requirements and communicate the PSP to senior management. Once senior management sign off on PSP plan, release in writing to field personnel and client. Update PSP as project is underway and anything not previously identified occurs.

Special projects as needed.

Evaluate progress and prepare detailed reports.

Supervisory/ Management Requirements

The Prefabrication Project Manager supervises external engineers and subcontractors and works directly with internal Designers and Prefab Shop Manager.

Qualifications / Required Education and Experience:

High School Diploma or GED

5+ years' of project management and /or field supervision experience in a delegated design prefabrication construction environment

Proficiency with PCs and ability to learn new software programs

Proficiency with Microsoft Office 365 Suite (MS Word, MS Excel & MS Outlook)

Working experience using construction accounting and budgeting programs.

Preferred Education and Experience:

BSC/ BA degree in Engineering, Construction management, Architectural Disciplines, Building Science, or other related concentration

PMP or equivalent certification.

10+ years' of project management and /or field supervision experience in a delegated design prefabrication construction environment.

Experience with hands on field commercial carpentry, structural, or manufacturing.

Understanding of exterior and interior cold- formed wall prefabrication construction procedures, material and project management principles.

Experience with structural steel within cold formed framing.

Experience with exterior cladding & glass and glazing systems and their relation to framing, sheathing, vapor barrier, flashings.

Proficiency with various project management and budgeting software (Procore, Foundation, etc).

Understanding of BIM (Building Information and Modeling) and architectural design software, AutoCAD and Revit preferred. Proficiency with Microsoft Project and Smartsheet

Key Competencies:

The ability to effectively lead a project through all phases to successful completion

The ability to lead and motivate immediate successful performance of others (inclusive of Klover staff and subcontractors), facilitate skill development and give feedback in a manner that facilitates confidence and maintains self-esteem and positive professional growth.

The ability to balance multiple projects and priorities simultaneously.

The ability to resolve interpersonal or customer conflicts for WIN/WIN solutions.

The ability to Identify or participate in identifying changes & new approaches to items such as procedures, methods, models, products, services, theories, concepts, technologies, etc. that benefit employees, customers and/or the organization.

The ability to demonstrate concern for meeting internal and external customer needs in a manner that provides collaboration and satisfaction for the customer within the resources that can be made available.

The ability to successfully adapt (personally & professionally) to changes in the internal and external environment.

The ability to make decisions that promote successful outcomes for employees, customers and/or the organization and the wherewithal to know when senior management should be brought in the loop before a final decision is made.

The ability to build a relationship with another person or group through effective communication skills (listening, speaking & behaving).

The ability to develop and use effective strategies, change management and interpersonal skills to influence others toward the accomplishment of identified objectives.

The ability to convey thoughts and express ideas effectively using speech in individual or group situations; attends to and fully comprehends what others are saying.

The ability to achieve business results through the effective and efficient utilization of resources.

The ability to use clear & succinct written communication in the execution of this position to effectively transmit data, instructions, processes, procedures, etc.

The ability to manage one's internal states, impulses and resources

The ability to willingly cooperate and work collaboratively toward solutions that generally benefit all involved parties and accomplish group objectives

Ability to plan a project and effectively organize the resources to accomplish the desired outcome

The ability to manage one's internal states, impulses and resources.

Work Environment

The work environment will consist of a combination of a normal, climate controlled, office environment and both indoors and outdoors on many types of construction projects, with varying degrees of exposure to the elements. This may include extreme heat (>85 degrees for longer than one hour of exposure), extreme cold (

Company Standards

The employee will adhere to the company's safety policy and, at all times, will use all required Personal Protective Equipment provided to employee.

The employee will represent the Company in a positive, professional manner with fellow employees and within the communities served.

The employee will encourage and maintain teamwork throughout the company and will communicate all pertinent information in a timely and effective manner.

The employee will endeavor to maintain our integrity by embracing high ethical standards and adhering to company policies.

Consistently demonstrates Company's Guiding Values of Quality, Customer Satisfaction, Integrity, Teamwork, and Community.

Acknowledgement

Position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the Company. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.