Maintenance Planner Scheduler

SUMMARY

Planner position is responsible for the effective execution of all maintenance work. This position reports directly to the Maintenance Manager. The main objective of this position is to ensure efficient and effective use of all resources as it relates to maintenance activities which will result in minimum downtime and maximize productivity. The Planner/Scheduler is empowered to manage work priority, develop job plans, define parts and materials needed, define crafts and skills needed to perform work and engage the proper resources to develop a safe, effective and efficient work control plan. Utilizes the CMMS (Maintimizer) to review, prioritize and schedule maintenance work. Requests downtime with operations to accommodate required maintenance activities. Coordinates the scheduling of critical inspections for compliance with all pertinent regulatory agencies. In addition, the Planner/Scheduler provides the equipment-related expertise and technical guidance on improving Preventive Maintenance activities.

PRIMARY RESPONSIBILITIES

Planner will validate work request once a request is submitted and will prioritize, plan, schedule and follow up on accuracy of the job plan for all planned PM's and non-breakdown work orders (general and corrective work orders). Their focus is not day to day, but is to be proactive and optimize workforce productivity and minimize downtime by managing weeks in advance.

In performance of these duties the Planner/Scheduler has the following responsibilities:

• Reports food safety and quality problems to personnel with the authority to initiate action.
• Principle contact and liaison between the maintenance, operations, and production planning and scheduling departments.
• Review all planned work request from assigned area and determine validity and accuracy of information and engage the appropriate resources to set a preliminary priority (Note - emergency work orders are not processed by Planner/Scheduler, but are supported as needed).
• Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
• Identifies work requiring engineering design and reviews them with engineering.
• Manage the status of work control and backlog for work order submission to work order completion. Status may include: waiting for planning, waiting parts, ready to schedule, scheduled.
• Verifies all material, information, tools and labor are available prior to scheduling.
• Works with Maintenance shift supervisors to determine resource availability.
• The Planner/Schedule works closely with the maintenance purchaser and maintenance clerks, to insure parts are readily available prior to scheduled work.
• Develops a preliminary workforce schedule by mechanic ensuring all skills requirement and resource availability is met.
• Actively participate in scheduling meeting with operations to finalize priority of work orders, optimum downtime windows, and necessary lead times.
• Finalize the Maintenance resource schedule based on agreed upon plan with production.
• Follow up and communicates schedule to all resources: maintenance, production, production planning, outside services, purchasing and engineering.
• Issue scheduled work orders with job plan packets to supervisors. Address any questions about the job plan packets.
• Follow up with shift supervisors to ensure that completed work projects are turned in with improvement comments in a timely fashion.
• Develop reports (Uptime report, back log, work order status reports etc.).
• Responsible for procedures related to job function (PM Policy, Work Order Policy etc.)
• Develops SOP for PM's and determines frequency and time it takes to complete each SOP.
• Updates CMMS system when new equipment is added or taken out of service.
• Responsible for maintaining and revising as needed the annual 52 week rolling PM matrix.
• Responsible for facilitating audits reviews with customers and certification bodies (SQF, FDA etc.).
• Responsible for updating SharePoint with certificates and maintain equipment lists (Scales, Check Weighers, Backflow, Inspections (Sprinkler, Pump, Suppression Systems, Boilers etc.).
• All other duties as assigned by Plant Manager

Maintenance Planner

KNOWLEDGE AND SKILL REQUIREMENTS

• Preferred associates or bachelor's degree. At minimum High school diploma. Minimum 5 years' maintenance experience in food processing or manufacturing.
• Maintenance craft knowledge (Electrical, Mechanical, Plumbing, HVAC etc)
• Mechanical / electrical background is necessary. Apprenticeship program or technical school background is desirable.
• Solid computer skills (CMMS, Word, Excel).
• Good written and verbal communication skills to be able to communicate effectively and professionally with internal and external personnel (suppliers).
• Basic knowledge of bearings, bushings, gear boxes, fixed / variable power transmissions systems, pump seals, clutches, brakes, manual / automatic control valves, motors, couplings, hydraulics, pneumatics, pumps, variable frequency drives, transducers, solenoids, relays, motor starters, switches (flow, Photo, proximity, level, pressure, etc),

encoders, tachometers, AC and DC drive controls, pipe, tubing, pipe fittings, circuit boards,

programmable logic controllers, transmitters, machining, welding and fabrication etc.

• Well organized, detailed and the ability to adapt to change.

TRAINING REQUIREMENTS

• Employee safety
• Food safety
• HR policies and procedures
• Maintimizer system