Contract Administrator

Atlas is a nationwide leader in civil engineering materials testing and geotechnical consulting services for environmental industrial and infrastructure construction projects Headquartered in Austin TX Atlas currently has over 3500 employees with offices throughout the US including Alaska & Hawaii Its no accident that Atlas creates a better experience for infrastructure and environmental projects Its how we are built with the best people in the industry with the reach and expertise to help at any and every step of the project and with a heart led approach that puts quality and safety at the center of everything we do Were just built to be better We are a great company We are seeking a highly skilled detail oriented and motivated Contract Administrator to join our dynamic team in a full time on site role based in Los Angeles CA The ideal candidate will be responsible for managing project documentation ensuring compliance with contractual obligations and supporting the project management team in the administration of commercial and government contracts Key Responsibilities Document ManagementReceive organize manage and maintain all project documentation throughout the project lifecycle ensuring proper tracking and accessibility of filesEnsure that all project records are up to date accurate and in compliance with contractual requirementsRespond to records requests preparing project files and administrative records for final closeout and retention according to project and regulatory standardsAdministrative SupportPerform a broad range of administrative duties including procurement processes billing coordination insurance documentation badging and compliance managementMaintain accurate records of procurement activities ensuring timely and efficient handling of contracts purchase orders and vendor agreementsOversee the preparation and processing of invoices ensuring that they align with contractual terms and project budgetsContract Compliance & CoordinationWork closely with the project management team to ensure compliance with client city state and federal contractual terms codes and regulationsMonitor contract performance to ensure that all parties meet their obligations and address potential issues proactivelyAssist in the development and negotiation of contract amendments change orders and other modifications as neededRisk Management and ReportingIdentify potential risks related to contract terms documentation and compliance and work with relevant teams to mitigate those risksProvide regular reports to project managers legal teams and senior leadership on the status of contracts compliance issues and any project related documentation concernsCloseout & RetentionManage the closeout process of all contracts ensuring that final documentation is submitted approvals are obtained and the project is ready for retentionPrepare project documentation for retention in accordance with company policies and legal requirementsMinimum Qualifications Educational RequirementsBachelors or Masters degree in a relevant discipline such as Architecture Engineering Business or a Legal field is requiredExperienceJunior Level 0 5 years Up to 5 years of experience in contract administration document control or a related administrative role ideally in construction or a project based environmentMid Level 5 10 years 5 to 10 years of experience in the administration of commercial andor government contracts with a focus on document management procurement and complianceSenior Level 15 years 15 years of experience in contract administration with a deep understanding of complex contract management document control and regulatory compliance preferably in large scale construction or government projectsCertificationsCertifications in document control or contract management eg Certified Document Controller CDC Certified Professional Contracts Manager CPCM are highly preferredTechnical SkillsExperience with project management software is preferred to manage and track project documentation efficientlyFamiliarity with contract management software and document control systems is a plusCompensation 30hr 50hr The expected salary range for the position is displayed in accordance with the states law Final agreed upon compensation is based upon individual qualifications and experience Benefits Atlas offers a comprehensive benefit program to meet the diverse needs of our employees Depending on your employment status Atlas benefits include health dental vision life AD&D voluntary life AD&D disability benefits leaves of absence 401k paid time off paid holidays employee assistance program educational assistance program Who We Are We strive to be the most sought after infrastructure and environmental solutions company known for our unique values driven approach and brought to life by the industrys most exceptional people Atlas provides professional testing inspection engineering environmental and consulting services from more than 100 locations nationwide We deliver solutions to both public and private sector clients in the transportation commercial water government education and industrial markets With a legacy of providing consistent quality and results Atlas creates a better experience at every stage of an infrastructure project We connect the best experts in the industry to deliver value from concept to completion and beyond This means doing everything our clients expect and then raising the expectations in a way that only our people can Our Values Life We enhance quality of life We value people and safety above all else Heart As our hallmarks we act with compassion empathy and respect Trust We work together as partners doing what we say with full accountability Mastery Always striving for the highest quality we ensure greatness inspires all our work Atlas EEOC Statement Atlas is an equal opportunity employer We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship Atlas makes hiring decisions based solely on qualifications merit and business needs at the time For more information read through our EEO Policy httpswwweeocgovsitesdefaultfiles2023 0622 088EEOCKnowYourRights612ScreenRdrpdf LI RC1 LI Onsite