Facility Project Coordinator

Provides technical, administrative support to Facility Project Manager in overseeing compliance with Airbus FMRE policies and procedures
-Provides technical, administrative facility project management support to Facility and Project Managers across the NA facility portfolio.
-Drives assigned facility management projects and programs end-to-end
-Assists HQ Facility Manager with miscellaneous facility tasks as needed
-Communicates effectively with all stakeholders using strong verbal and technical writing skills

Technical Project Management Administrative Support - 60%

• Prepare project management reports and meeting minutes

• Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules

• Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Management 40-60%

• Support project management team on projects and assignments.

• Proactively manage project-related issues.

• Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.

• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.

• Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.

• Provide administrative and record keeping support on behalf of assigned projects according to JLLs standards for document management.

• Maintains and supports project management tools, systems, and processes.

• Ensures best practices are being followed and the right resources are available to project managers.

• Coordinate Meetings

• Transcribe meeting minutes, punch lists and other project documentation

• Work with architects to deliver plans and drawings

• Assist in updating Schedules and Budgets

• Track Invoices

• Coordinate Vendors

• Produce quality Monthly Reports

• Assist in drafting RFPs

• Help ensure drawings meet client standards

• Proactively manage project-related issues on account or assignment

• Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Education/training

• (Minimum) Bachelor Degree or 3+ years of Facilities or Construction Experience

• (Preferred) Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management

Years of relevant experience

• (Minimum) 3+ years practical experience

• (Preferred) Facilities, real estate support , project management experience

Skills and knowledge

Minimum

• Strong interpersonal skills with the ability to interact with executive level internal & external clients

• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business

• Basic proficiency with Microsoft Office/ Google Suite products

• Knowledge of construction or commercial real estate industry

• Strong knowledge of Google Workspace

Preferred

• Knowledge of Microsoft Project or equivalent project management tools

• Ability to work collaboratively with various teams and departments

• Ability to work with minimum supervision

Other abilities

• Ability to multi-task

• Work with a team and independently

Certifications/ licenses

Minimum

• None

Preferred

• FMP, PMP

Physical work requirements and work conditions

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.

• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.

• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.

• Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.

• Carrying: able to carry documents, tools, drawings, electronic equipment up to

• 30lbs/14kgs.

• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.

• Sitting: able to sit for long periods of time in meetings, working on the computer.

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

• Standing: able to stand for discussions in offices or on the production floor.

• Travel: able to travel independently and at short notice.