HVAC Maintenance Supervisor

JOB SUMMARY

The HVAC Maintenance Supervisor reports to the Regional Property Manager. Primary responsibilities include working with the maintenance team to ensure the repair and maintenance of property facilities and apartment units with a primary focus on HVAC Issues; Although primary focus will be electrical, other Maintenance supervisory responsibilities will also be required as needed; prompt and courteous responses to service requests; keeps an adequate supply of market-ready apartments-units to meet leasing demands. Oversees general property appearance to meet or exceed standards.

DUTIES/RESPONSIBILITIES

• Manage the installation, maintenance, and repair of HVAC systems.
• Ensure that HVAC systems are operated efficiently.
• Plan and manage preventative maintenance.
• Support tenants with maintenance and facilities issues.
• Identify and fix issues with HVAC systems.
• Make sure HVAC systems meet safety and building codes.
• Use the Building Automation System to monitor HVAC systems
• Assists in preparing market-ready apartments to include, painting, carpet, flooring, general repairs, housekeeping, etc.
• Efficiently and effectively schedules subordinates, assuring that work orders and make-ready units are completed properly and in a timely manner and on schedule.
• Oversees working with vendors/contractors to ensure assigned work is completed accordingly.
• Informs Property Manager of any repair work needing an outside contractor or replacement of significant appliances necessary.
• Monitors and maintains the property preventative maintenance schedule and the upkeep of all mechanical equipment on the property, including, but not limited to, water heaters, pool pumps, HVAC units, etc.
• Performs various preventative maintenance functions and records findings in the appropriate Maintenance Log. Cleans boilers, if applicable, two times per year.
• Completes regular move-in unit inspections; checks all appliances, sinks, faucets, commodes, blinds, etc.
• Responds to resident service requests, prioritizes, and assigns to designated maintenance staff.
• Ensures that all maintenance work order paperwork is completed; leaves a copy in all apartments entered, cleans up debris caused by maintenance work, does not use any personal items belonging to the resident for clean-up, records time spent in a unit on the work order, and communicates with Leasing Office staff work order status/completion.
• Performs on-call emergency work order service requests based on business necessity, communicates with Property Manager number of hours worked on-call for after-hour efforts as required.
• Communicate with the Property Manager all aspects of on-call service request requirements. It is the overall responsibility of the Maintenance Supervisor to oversee and delegate to the qualified maintenance team the on-call schedule.
• Has knowledge of maintenance functions such as plumbing, pool, HVAC, basic electric, general carpentry skills, painting, and snow removal (where applicable).
• Works with maintenance staff and landscaping vendor to maintain grounds and common areas and keep them free of trash and debris.
• Ensures trash/dumpster or roll-off rental areas are clean, picked up, and maintained.
• Keep accurate inventory of all maintenance and cleaning supplies and reorder as needed from approved vendors.
• Keep a record of all chemicals and their antidotes in a prominent place.
• Possess working knowledge of OSHA and safety rules and regulations pertaining to property management and abide by same.
• Assist Property Manager as directed, including to but not limited to, annual inspections, check-ins, and check-outs, checking of grounds, and common areas.
• Possess knowledge of water and gas meter cut-offs, all apartment fixture cut-offs, sewer clean-outs, and posting a visible map of the same.
• Ensures storage area entrances are locked and have adequate lighting.
• Performs regular inspections of all units, buildings, common areas, and see that repair, landscaping, clean-up are done, and all outside lights in hallways and common areas are replaced.
• Responsible for overseeing frequent light checks, required to fix/repair/replace light bulbs for proper functional lighting.
• Change air-conditioning filters at least once every three months.
• Always represents the company professionally.
• Ensures all maintenance staff is following safe work practices.
• Ensures that maintenance staff performs to company standards and handles service requests timely.
• Wears company uniform daily to always include required ID.
• Maintains open communication with the Property Manager and other staff.
• Assists with hiring, training, and developing assigned staff, including painters and/or landscaping staff.
• Always displays a friendly and courteous attitude with other employees, and maintains and promotes a good attitude. Never confront a supervisor or other employee in front of residents.

SKILLS/ABILITIES

• Minimum 5 years of experience as a Electrical Foreman, Maintenance Supervisor, or similar role.
• OSHA 30 safety course.
• Minimum of four (4) years' experience as a journeyman level HVAC mechanic required, with experience in a multifamily setting preferred.
• Additional experience in building automation system operations and installations preferred
• City of Pittsburgh Stationary Engineers License preferred.
• Certified HVAC technician with a minimum of 10 years of experience in industrial and HVAC maintenance, installation, and repair.
• In-depth knowledge of HVAC systems, components, and maintenance practices.
• Ability to troubleshoot and diagnose HVAC building systems.
• Current valid Electrician's License issued by the City of Pittsburgh a plus.
• Supervisory experience preferred. Knowledge, skills, and abilities: soft skills including communication, teamwork, and other interpersonal skills.
• Basic computer/technical skills to operate mobile computing or communications devices, basic PC skills and software knowledge.
• Familiar with federal, state, and jurisdictional laws and regulations concerning multi-family housing and Fair Housing.
• Bilingual - Spanish is a plus.
• Knowledge and skills to operate standard and specialized tools for repairs and maintenance. Maybe required to provide own (industry-specific) tools.
• Ability to visually inspect units, grounds, and other aspects of the property to determine adherence to standards.
• Supervisory, leadership skills, teamwork, and collaboration skills to delegate and guide the work activities of others.
• Attention to detail, problem-solving skills, oral and written communication.
• Skill and ability to communicate verbally clearly and concisely and in writing, apply critical thinking and problem-solving skills.
• Ability to maintain confidentiality and appropriate discretion. Possess a take-charge personality with the ability to handle multiple priorities and meet deadlines.

EDUCATION AND EXPERIENCE

• High school diploma/GED and three to five years of experience in facility maintenance and mechanical repair required, or an equivalent combination of experience and education.
• Trade school and military training are a plus.
• Trade skills include plumbing, electrical, drywall, painting, cabinetry, carpeting, pools, and appliance repair.
• Must work flexibly and be on-call for emergencies on weekends, evenings, and holidays.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

The work environment and physical demands described here represent those an employee encounter while performing the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is often exposed to various outside weather conditions. The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with arms, hands, and fingers; climb or balance; stoop, kneel, crouch, crawl; and smell. Occasionally lifts, carries, positions, or lifts fifty (50) pounds individually and up to one hundred (100) pounds with assistance devices (dollies, hand trucks, additional persons). The working environment is typically in an outdoor setting, with an occasional need to leave the premises for business purposes.

The HVAC Maintenance Supervisor may work non-traditional hours, to include evenings or weekends, to complete work. Employer may also require employees to attend company meetings and training programs; may require additional travel requirements outside of the assigned community.

Property employees are required to comply with the company uniform policy. A copy of the uniform policy is provided on the first day of company employment.

Required pre-employment screening for background check and drug testing.

This is a full-time position, must be able to work a 40-hour standard work schedule.