Purchasing Agent III (PED #21472)
- State of New Mexico Expired
- Santa Fe, New Mexico
- Full Time
This job ad was removed 4 days ago.
Job Description
Purchasing Agent III (PED #21472)
AgencyPublic Education Department
Posting End Date05/25/2025
Job Posting TypeContinuous Job Opening
Job ID154308
Location
Santa Fe
Full/Part TimeFull-Time
Regular/TemporaryRegular - PERM for State
Salary
$23.07 - $36.91 Hourly
$47,989 - $76,782 Annually
This position is a Pay Band 65
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
All positions at the NM Public Education Department are based in Santa Fe, however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
PURCHASING: The purchasing Bureau is consists of contracts and accounts payable and is responsible for ensuring the Departments compliance with the New Mexico Procurement Code. Accounts Payable processes payments on behalf of the Department while contracts is responsible for professional services contracts, general services contracts, and inter-governmental agreements entered with Department.
Why does the job exist?
The purpose of this position is to support the Public Education Department (PED) with the procurement of goods and services from Federal grants, revenue, and the State General Fund with different budget periods and requirements. This position provides administrative support for financial processing, including preparation of financial documents processing for payments for goods, and processing forms for travel.
This position serves as the Purchasing Agent for the Public Education Department (PED). This position will audit all requisitions to include procurement method, account codes and back up documentation, Create Purchase orders after auditing supporting documentation, Process change orders to existing purchase orders, run purchasing reports in SHARE, Close out zero balance purchase orders, assist department staff with questions regarding purchasing along with providing training to staff. In addition, this position will serve as the authorized P-Card holder for the Public Education Department. The position may act as Point of contact for all W-9s received by PED employees, school districts, and all other constituents working with the Public Education Department. Assist with records and archives office documents. Support staff in general office needs such as creating files, filing contracts, track budget for the office, sort mail etc.
How does it get done?
Working within SHARE financial modules Requisitions, Purchase Orders and report modules.
Understanding of the NM State Procurement Code and Department of Finance and Administration (DFA) Manual of Modeling Accounting Practices (MAPs).
Reviewing and reconciling of the PO reports and close out of PO's monthly.
Meeting internal and external strict deadlines.
Maintain P-Card records, prepare P-card monthly payment packets, prepare documents for audit review.
Working with PED staff to get all required signatures and documents needed to complete purchases.
Assist with annual audit
W-9 Point of Contact
Staff training
Other duties as assigned.
Who are the customers?
Governor, Secretary of Public Education, agency personnel across all bureaus and divisions, board and commission members, contractors, school districts, charter schools.
Ideal Candidate
Professional verbal and written communication skills.
Experience navigating SHARE processing PO's and contracts modules;
Experience creating Purchase Orders and processing Change Orders utilizing SHARE Financial Module;
Experience running queries in SHARE financials and close out PO's.
Experience with P-Card
Organized and detail-oriented
State Procurement knowledge.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Substitution Table
These combinations of education and experience qualify you for the position:
Education ExperienceEducation Experience
1High School Diploma or EquivalentAND6 years of experienceORHigh School Diploma or EquivalentAND6 years of experience
2Associate's degree in the field(s) specified in the minimum qualificationAND4 years of experienceAssociate's degree or higher in any fieldAND6 years of experience
3Bachelor's degree in the field(s) specified in the minimum qualificationAND2 years of experience
4Master's degree or higher in the field(s) specified in the minimum qualificationAND0 years of experience
Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Lorianne Romero ..., or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
AgencyPublic Education Department
Posting End Date05/25/2025
Job Posting TypeContinuous Job Opening
Job ID154308
Location
Santa Fe
Full/Part TimeFull-Time
Regular/TemporaryRegular - PERM for State
Salary
$23.07 - $36.91 Hourly
$47,989 - $76,782 Annually
This position is a Pay Band 65
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
All positions at the NM Public Education Department are based in Santa Fe, however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
PURCHASING: The purchasing Bureau is consists of contracts and accounts payable and is responsible for ensuring the Departments compliance with the New Mexico Procurement Code. Accounts Payable processes payments on behalf of the Department while contracts is responsible for professional services contracts, general services contracts, and inter-governmental agreements entered with Department.
Why does the job exist?
The purpose of this position is to support the Public Education Department (PED) with the procurement of goods and services from Federal grants, revenue, and the State General Fund with different budget periods and requirements. This position provides administrative support for financial processing, including preparation of financial documents processing for payments for goods, and processing forms for travel.
This position serves as the Purchasing Agent for the Public Education Department (PED). This position will audit all requisitions to include procurement method, account codes and back up documentation, Create Purchase orders after auditing supporting documentation, Process change orders to existing purchase orders, run purchasing reports in SHARE, Close out zero balance purchase orders, assist department staff with questions regarding purchasing along with providing training to staff. In addition, this position will serve as the authorized P-Card holder for the Public Education Department. The position may act as Point of contact for all W-9s received by PED employees, school districts, and all other constituents working with the Public Education Department. Assist with records and archives office documents. Support staff in general office needs such as creating files, filing contracts, track budget for the office, sort mail etc.
How does it get done?
Working within SHARE financial modules Requisitions, Purchase Orders and report modules.
Understanding of the NM State Procurement Code and Department of Finance and Administration (DFA) Manual of Modeling Accounting Practices (MAPs).
Reviewing and reconciling of the PO reports and close out of PO's monthly.
Meeting internal and external strict deadlines.
Maintain P-Card records, prepare P-card monthly payment packets, prepare documents for audit review.
Working with PED staff to get all required signatures and documents needed to complete purchases.
Assist with annual audit
W-9 Point of Contact
Staff training
Other duties as assigned.
Who are the customers?
Governor, Secretary of Public Education, agency personnel across all bureaus and divisions, board and commission members, contractors, school districts, charter schools.
Ideal Candidate
Professional verbal and written communication skills.
Experience navigating SHARE processing PO's and contracts modules;
Experience creating Purchase Orders and processing Change Orders utilizing SHARE Financial Module;
Experience running queries in SHARE financials and close out PO's.
Experience with P-Card
Organized and detail-oriented
State Procurement knowledge.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Substitution Table
These combinations of education and experience qualify you for the position:
Education ExperienceEducation Experience
1High School Diploma or EquivalentAND6 years of experienceORHigh School Diploma or EquivalentAND6 years of experience
2Associate's degree in the field(s) specified in the minimum qualificationAND4 years of experienceAssociate's degree or higher in any fieldAND6 years of experience
3Bachelor's degree in the field(s) specified in the minimum qualificationAND2 years of experience
4Master's degree or higher in the field(s) specified in the minimum qualificationAND0 years of experience
Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Lorianne Romero ..., or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
Purchasing Agent III (PED #21472)
AgencyPublic Education Department
Posting End Date05/25/2025
Job Posting TypeContinuous Job Opening
Job ID154308
Location
Santa Fe
Full/Part TimeFull-Time
Regular/TemporaryRegular - PERM for State
Salary
$23.07 - $36.91 Hourly
$47,989 - $76,782 Annually
This position is a Pay Band 65
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
All positions at the NM Public Education Department are based in Santa Fe, however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
PURCHASING: The purchasing Bureau is consists of contracts and accounts payable and is responsible for ensuring the Departments compliance with the New Mexico Procurement Code. Accounts Payable processes payments on behalf of the Department while contracts is responsible for professional services contracts, general services contracts, and inter-governmental agreements entered with Department.
Why does the job exist?
The purpose of this position is to support the Public Education Department (PED) with the procurement of goods and services from Federal grants, revenue, and the State General Fund with different budget periods and requirements. This position provides administrative support for financial processing, including preparation of financial documents processing for payments for goods, and processing forms for travel.
This position serves as the Purchasing Agent for the Public Education Department (PED). This position will audit all requisitions to include procurement method, account codes and back up documentation, Create Purchase orders after auditing supporting documentation, Process change orders to existing purchase orders, run purchasing reports in SHARE, Close out zero balance purchase orders, assist department staff with questions regarding purchasing along with providing training to staff. In addition, this position will serve as the authorized P-Card holder for the Public Education Department. The position may act as Point of contact for all W-9s received by PED employees, school districts, and all other constituents working with the Public Education Department. Assist with records and archives office documents. Support staff in general office needs such as creating files, filing contracts, track budget for the office, sort mail etc.
How does it get done?
Working within SHARE financial modules Requisitions, Purchase Orders and report modules.
Understanding of the NM State Procurement Code and Department of Finance and Administration (DFA) Manual of Modeling Accounting Practices (MAPs).
Reviewing and reconciling of the PO reports and close out of PO's monthly.
Meeting internal and external strict deadlines.
Maintain P-Card records, prepare P-card monthly payment packets, prepare documents for audit review.
Working with PED staff to get all required signatures and documents needed to complete purchases.
Assist with annual audit
W-9 Point of Contact
Staff training
Other duties as assigned.
Who are the customers?
Governor, Secretary of Public Education, agency personnel across all bureaus and divisions, board and commission members, contractors, school districts, charter schools.
Ideal Candidate
Professional verbal and written communication skills.
Experience navigating SHARE processing PO's and contracts modules;
Experience creating Purchase Orders and processing Change Orders utilizing SHARE Financial Module;
Experience running queries in SHARE financials and close out PO's.
Experience with P-Card
Organized and detail-oriented
State Procurement knowledge.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Substitution Table
These combinations of education and experience qualify you for the position:
Education ExperienceEducation Experience
1High School Diploma or EquivalentAND6 years of experienceORHigh School Diploma or EquivalentAND6 years of experience
2Associate's degree in the field(s) specified in the minimum qualificationAND4 years of experienceAssociate's degree or higher in any fieldAND6 years of experience
3Bachelor's degree in the field(s) specified in the minimum qualificationAND2 years of experience
4Master's degree or higher in the field(s) specified in the minimum qualificationAND0 years of experience
Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Lorianne Romero ..., or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
AgencyPublic Education Department
Posting End Date05/25/2025
Job Posting TypeContinuous Job Opening
Job ID154308
Location
Santa Fe
Full/Part TimeFull-Time
Regular/TemporaryRegular - PERM for State
Salary
$23.07 - $36.91 Hourly
$47,989 - $76,782 Annually
This position is a Pay Band 65
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
All positions at the NM Public Education Department are based in Santa Fe, however some may operate through our Albuquerque office based on home address and space availability.
MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.
PURCHASING: The purchasing Bureau is consists of contracts and accounts payable and is responsible for ensuring the Departments compliance with the New Mexico Procurement Code. Accounts Payable processes payments on behalf of the Department while contracts is responsible for professional services contracts, general services contracts, and inter-governmental agreements entered with Department.
Why does the job exist?
The purpose of this position is to support the Public Education Department (PED) with the procurement of goods and services from Federal grants, revenue, and the State General Fund with different budget periods and requirements. This position provides administrative support for financial processing, including preparation of financial documents processing for payments for goods, and processing forms for travel.
This position serves as the Purchasing Agent for the Public Education Department (PED). This position will audit all requisitions to include procurement method, account codes and back up documentation, Create Purchase orders after auditing supporting documentation, Process change orders to existing purchase orders, run purchasing reports in SHARE, Close out zero balance purchase orders, assist department staff with questions regarding purchasing along with providing training to staff. In addition, this position will serve as the authorized P-Card holder for the Public Education Department. The position may act as Point of contact for all W-9s received by PED employees, school districts, and all other constituents working with the Public Education Department. Assist with records and archives office documents. Support staff in general office needs such as creating files, filing contracts, track budget for the office, sort mail etc.
How does it get done?
Working within SHARE financial modules Requisitions, Purchase Orders and report modules.
Understanding of the NM State Procurement Code and Department of Finance and Administration (DFA) Manual of Modeling Accounting Practices (MAPs).
Reviewing and reconciling of the PO reports and close out of PO's monthly.
Meeting internal and external strict deadlines.
Maintain P-Card records, prepare P-card monthly payment packets, prepare documents for audit review.
Working with PED staff to get all required signatures and documents needed to complete purchases.
Assist with annual audit
W-9 Point of Contact
Staff training
Other duties as assigned.
Who are the customers?
Governor, Secretary of Public Education, agency personnel across all bureaus and divisions, board and commission members, contractors, school districts, charter schools.
Ideal Candidate
Professional verbal and written communication skills.
Experience navigating SHARE processing PO's and contracts modules;
Experience creating Purchase Orders and processing Change Orders utilizing SHARE Financial Module;
Experience running queries in SHARE financials and close out PO's.
Experience with P-Card
Organized and detail-oriented
State Procurement knowledge.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Substitution Table
These combinations of education and experience qualify you for the position:
Education ExperienceEducation Experience
1High School Diploma or EquivalentAND6 years of experienceORHigh School Diploma or EquivalentAND6 years of experience
2Associate's degree in the field(s) specified in the minimum qualificationAND4 years of experienceAssociate's degree or higher in any fieldAND6 years of experience
3Bachelor's degree in the field(s) specified in the minimum qualificationAND2 years of experience
4Master's degree or higher in the field(s) specified in the minimum qualificationAND0 years of experience
Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain a valid New Mexico's Driver's License.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage. Must be able to lift 20 lbs.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Lorianne Romero ..., or Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
Job ID: 477667598
Originally Posted on: 5/19/2025
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