Project Assistant

Job Title: Project Assistant

Job Description

We are seeking a detail-oriented and proactive Project Assistant to support our project management teams. This role will be instrumental in maintaining project documentation, coordinating permitting processes, and ensuring seamless communication across team members and stakeholders.

Responsibilities

• Assist project managers with day-to-day administrative and coordination tasks.
• Maintain and update project schedules and trackers using Smartsheet.
• Support project budgeting, invoicing, and reporting through Deltek Vision.
• Coordinate and track permitting activities, including application submissions and follow-ups with regulatory agencies.
• Prepare and distribute project documentation, meeting minutes, and status reports.
• Facilitate communication between internal teams, clients, and external stakeholders.
• Monitor project timelines and deliverables to ensure deadlines are met.
• Help maintain compliance with company and client standards.
• Support procurement, invoicing, and other operational tasks as needed.

Essential Skills

• 1-3 years of experience in a project support or administrative role, preferably in engineering, environmental, or construction industries.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management tools (e.g., Smartsheet, Microsoft Project, Asana).
• Familiarity with Deltek Vision is a plus.
• Familiarity with permitting processes and regulatory documentation is a plus.

Additional Skills & Qualifications

• Associate's or Bachelor's degree in Business Administration, Environmental Science, Engineering, or a related field a plus.
• Strong Communication: Able to clearly convey information and actively listen to team needs.
• Organizational Excellence: Skilled at managing multiple tasks and priorities with attention to detail.
• Problem-Solving: Resourceful and able to anticipate project needs and resolve issues proactively.
• Team-Oriented: Works collaboratively and builds positive relationships with colleagues and clients.
• Adaptability: Comfortable in a fast-paced environment and open to evolving responsibilities.
• Professionalism: Maintains confidentiality and demonstrates integrity in all interactions.

Work Environment

The position is based in an office located in Maitland, FL (Orlando Area) and consists of a team of 15-20 people, including engineers, designers, engineering techs, field techs, and project managers. The work environment offers growth opportunities and the potential for promotion to lead roles, with the chance to work with a major utilities contractor.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Maitland,FL.

Application Deadline

This position is anticipated to close on May 31, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email ... for other accommodation options.