Contract Specialist III - Statewide

Contract Specialist III - Statewide - (2501387)

Position Information

The TxDOT Support Services Division is seeking a highly motivated and skilled Contract Specialist to assist in the procurement, execution, and administration of highway improvement contracts for construction, renovation, repairs of TxDOT facilities, planning, and management services. The ideal candidate will demonstrate the ability to complete multiple assignments related to procurement and contract management initiatives within short time frames, while paying attention to detail, organizing, and prioritizing all aspects of their work assignments.

In this role, the Contract Specialist will be responsible for managing statewide lettings, contract development and execution of contracts, and oversight of requisitions, purchase orders, payments, change orders, vendor performance, issues, escalations, and contract closeouts. TxDOT offers a complete benefits package to its employees, promotes a work-life balance, and holds the safety of its employees to a very high standard.

Work location: The selected candidate's work location may be Headquartered in Austin or any of the following 25 TxDOT District offices located in Abilene, Amarillo, Atlanta, Austin, Beaumont, Brownwood, Bryan, Corpus Christi, Childress, Dallas, El Paso, Fort Worth, Houston, Laredo, Lubbock, Lufkin, Odessa, Paris, Pharr, San Angelo, San Antonio, Tyler, Waco, Wichita Falls, and Yoakum.

Minimum Salary: 65,000.00 Maximum Salary: 81,000.00

Pay Basis: Yearly FLSA Status: Exempt

Work Locations: Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Other Locations: UST-Texas-Austin, UST-Texas-San Antonio, UST-Texas-Laredo, UST-Texas-Atlanta, UST-Texas-Pharr, UST-Texas-Childress, UST-Texas-Yoakum, UST-Texas-Wichita Falls, UST-Texas-Mesquite, UST-Texas-Waco, UST-Texas-Paris, UST-Texas-Bryan, UST-Texas-Tyler, UST-Texas-El Paso, UST-Texas-Lubbock, UST-Texas-Corpus Christi, UST-Texas-Amarillo, UST-Texas-Abilene, UST-Texas-Odessa, UST-Texas-San Angelo, UST-Texas-Houston, UST-Texas-Brownwood, UST-Texas-Beaumont, UST-Texas-Lufkin, UST-Texas-Fort Worth

Travel: Yes, 25 % of the Time

Shift: Day Job Shift Details: 40

Location Flexibility: Onsite Location Flexibility Details: This position may be housed at any of the 25 TxDOT Districts statewide.

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

Retirement Plans

Alternative and/or Flexible Work Schedules

Paid Leave and Holidays

Health Premiums paid at 100% for Full-Time Employees

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave Incentives

Career Development and Advancement Opportunities

Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.

Assists in researching and making recommendations concerning contract administration systems.

Assists with recommending policy and/or procedure changes and solutions.

In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts

Makes presentations at local, state and federal levels.

May serve as a lead worker and the related tasks.

Researches state and federal statutes and opinions, Department policies and previous contracts.

Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.

Assists in developing plans for implementing new contract evaluation requirements.

Assists in monitoring contractors' insurance certificates.

Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

Composes and transmits conditional award notices.

Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.

Ensures contracts are payable and meet all legal requirements.

Executes agreements and contracts.

Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.

Prepares cost analysis studies for contracts.

Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 3 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

Valid driver's license. This position requires driving a state vehicle.

Certified TX Contract Manager (CTCM)

Preferred Qualifications:

Considerable knowledge of procurement, contract development, management, and oversight for high-dollar state contracts preferred.

Competencies:

Extensive knowledge of:

Applicable computer operating systems and relevant applications

Auditing and investigative methods, practices and procedures

Generally accepted accounting principles, procedures and terminology

Contract record-keeping

Contract billing procedures

Considerable knowledge of:

Methods and procedures used in building maintenance and repair

Contract development and oversight

Contract negotiation, development and management methods

Contract writing and specifications

Contract administration/management systems

Applicable laws, rules, and regulations

Legal terminology

Expert Skill In:

Public relations for maintaining effective working relationships with individuals and groups, both internal and external

Proficient skill in:

Developing and giving presentations

Analyzing and organizing business and technical data

Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency

Prioritizing and organizing work assignments

Using standard office equipment

Preparing and maintaining confidential and sensitive records, files and reports

Training in a classroom, office, or field environment

Using computers and applicable programs, applications, and systems

Monitoring contracts and procedures

Other Attributes:

Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

Standing-prolonged periods of time

Repetitive Motion- substantial movements of the wrists, hands, and/or fingers

Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Job: General Servs/Contracts/Purch

Schedule: Full-time

Employee Status: Regular

Job Type: Standard

Job Level: Non-Management

Job Posting: May 15, 2025, 1:43:05 PM Unposting Date: May 30, 2025, 10:59:00 PM

State Job Title/s: Contract Specialist III State Job Code/s: 1982

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.