Project Coordinator - Construction Logistics

Project Coordinator - Construction Logistics

Salary

$99,715.20 Annually

Location

21 Arlington Avenue, Charlestown

Job Type

Full-Time

Job Number

25-21013

Department

MBTA - Office of Chief of Infrastructure

Area

361-OCI admin

Opening Date

05/19/2025

Closing Date

6/8/2025 11:59 PM Eastern

Licenses / Certifications

None Required

Union Affiliation

L453 Professional

Safety Sensitive

Yes; this is a Safety Sensitive position. Employees in this role will be subject to periodic physical examinations plus random drug and alcohol testing.

Essential Classification (Emergency Staff)

Yes; this position is classified as essential. Employees in this role are required to report to work for their assigned work hours or as directed by supervisory personnel during declared States of Emergency.

On-Call or 24/7

Yes; this position is classified as on-call or 24/7. Employees in this role must be available to respond to page / text / call and report to work as directed by supervisory personnel.

DESCRIPTION

BENEFITS

QUESTIONS

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Project Coordinator will be responsible for assisting the MBTA Engineering and Maintenance directors in the administrative and financial activities related to scheduling, design, planning, material procurement, and budgeting for daily department maintenance and project activities. This position sits in the Office of the Chief of Infrastructure and will report to the division Chief of Construction Logistics. The Construction Logistics team provides support in planning, executing, and monitoring work taking place on the MBTA ROW, including all diversion related activities and ongoing construction projects.

Duties & Responsibilities

Assist in the preparation of project reports, status reports, budgets, and charts reflecting the status of project activities.

Participate in continuous improvement activities for administrative functions across all four engineering and maintenance departments.

Participate in or lead weekly team meetings, maintain action logs, and coordinate project activities across multiple teams/departments.

Prepares activity related correspondence.

Remain current with the MBTA's Safety Plan as well as the position's outline responsibilities. Coordinates support request from both internal Authority departments and external entities. Oversees project and maintenance activities recordkeeping.

Coordinates future project canvas review activities and document control.

Participate in the negotiation of consultant contracts, professional service amendments, and contractor's claims, payment invoices, or change orders.

Organize and maintain effective means to interpret, present, and communicate project information at internal and external meetings.

Respond to each inquiry, whether from a customer, vendor, or co-worker, in a courteous and professional manner.

Drive a company or personal vehicle to visit work sites and to assist at emergencies and/or events as needed.

Perform all other duties and projects that may be assigned.

Supervision

None

Minimum Requirements & Qualifications

A bachelor's degree from an accredited institution in a related field.

Three (3) years experience in project administration or coordination duties, supporting a large department or group.

Proficiency with MS Word, Excel, Database, CMS and PeopleSoft applications.

Working knowledge of navigating and data reporting of a Computerized Maintenance Management System (CMS) or other similar relational database application.

Effective and efficient written communication skills.

Possess excellent customer service and conflict resolution skills.

Ability to work any and all shifts and/or locations as assigned or directed.

Be available to work twenty-four (24) hours per day, seven (7) days per week.

Ability to effectively work with a diverse workforce

Substitutions Include

A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor's degree requirement

An Associate's degree from an accredited institution an additional three (3) years of directly related experience substitutes for the Bachelor's degree requirement

A master's degree in a related subject substitute for two (2) years of general experience.

A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience

Preferred Experience and Skills

A Bachelor's degree in Engineering, Construction Management, Architecture or Business Administration from an accredited institution.

Experience providing project support in a transit and/or design or construction environment.

Job Conditions:

Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.

Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.

Ability to provide internal and external customers with courteous and professional experiences.

Ability to work effectively independently and as part of a team (or supervise, if required).

Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.

Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.

Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).

Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings.

Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.

Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization prior to application to be considered for employment.

Disclaimers and Definitions:

General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.

Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.

Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.

Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.

Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university (and already have valid work authorization) are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.

Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.

Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.

On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.

Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.

ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at ... or ....

Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.

Employer

Massachusetts Bay Transportation Authority

Address

10 Park Plaza

Boston, Massachusetts, 02116

Phone

...

Website