Contract Specialist

P erforms contract management work involving developing and evaluating a broad range of contracts. Works with Contracts Management Team, Chief Executive Officer and senior leadership to ensure that Center policies and procedures are consistent with regulatory requirements of procurement and contracts are being followed per the philosophy, goals and objectives of the Community Center. Operates under trauma-informed and recovery-oriented models of care that align with CCBHC standards. To be successful in this job, the individual must be able to perform each essential duty satisfactorily.

EXAMPLES OF WORK PERFORMED (not all inclusive):
• Negotiates, develops and prepares leases, permits, contracts, and other property agreements.
• Inspects properties with maintenance supervisor to ensure that they are safe and to determine need for maintenance or repairs.
• Works under limited supervision, with considerable latitude for the use of initiative and independent judgement
• Develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluation of information supplied by bidders, and negotiating contract specifications using State of Texas guidelines, rules, policies and laws.
• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
• Monitors contractor requirements: license, certification, training, and insurance for compliance
• Completes quarterly contract monitoring process to ensure contractor quality and compliance
• Administers the billing process and eligibility monitoring functions for contract billings
• Evaluates expenditure data and makes projections to ensure appropriate use of funds.
• Reviews fiscal expenditure reports for completeness, appropriateness and accuracy.
• Serves as a liaison with contract providers to ensure participation is consistent with program, legal and fiscal requirements.
• Coordinate the risk assessment process for contract monitoring and planning.
• Coordinate with Procurement Manager to facilitate some of the more complex procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings and evaluation scoring
• Negotiate contracts, contract renewals, and amendments
• Monitor legal and regulatory requirements pertaining to contracting.
• Develop bid evaluation scoring instruments.
• Recommend updates for solicitations, contract boilerplate language, and other contract related documents.
• Advise internal and external stakeholders on contract administration, policies and procedures.
• Provide input regarding the cancellation of contracts when deviations occur.
• Prepare specifications for requests for bids.
• Resolve audit exceptions by defining causes of errors and recommending appropriate dispositions.

KNOWLEDGE, SKILLS AND ESSENTIAL FUNCTIONS:
Skills and Abilities:
• Knowledge of state procurement and contract management requirements, regulations and best practices; negotiating contracts; developing contracts; business administration and accounting principles and practices; and policies and procedures of contract management.
• Minimum 5 years of experience developing contracts; certification is preferred but not required.
• Experience in monitoring state contracts is preferred but not required
• Skill in problem solving and in the use of a computer and applicable software.
• A team player attitude is required to succeed in a cross-departmental team atmosphere
• Enthusiasm to work in a cross-functional position
• Eagerness to learn new skills
• Self-motivated individual who strives for excellence
• Highly organized, adept at prioritizing work, and demonstrate efficient time management
Ability to perform arithmetical computations such as add, subtract, multiply and divide.
• Ability to generate, read, interpret, and act as it relates to basic financial statements, national and state regulations, operational and maintenance, and organizational policy/procedures.
• Ability to evaluate contracts and recommend future status; to interpret policies, procedures and regulations; to evaluate fiscal data for reasonableness, necessity and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; and to communicate effectively both verbal and written formats.
• Ability to maintain a good attendance record.
• Effectively prioritized workload.
• Meet short deadlines.
• Establish and maintain effective working relationships with internal and external stakeholders.

Education, Training and Experience:
• Associates degree OR experience in contract administration, evaluation, or monitoring of contract providers required. Experience and education may be substituted for one another.
• Experience with state or local contracts preferred but not required.

Salary:
$60,000

Hours:
Monday-Friday 8am-5pm

Position: 621

Heart of Texas Region Behavioral Health Network strives to offer competitive compensation and a comprehensive benefits package that includes:

Benefits:

Employer paid Health Insurance, no copays, no deductibles, 0 cost most prescriptions*
Employer paid Dental Insurance
Employer paid Life Insurance
Employer Paid Short Term Disability
Employer Paid Employee Assistance Program
Payroll Direct Deposit
12 paid Holidays per year
Excellent 401-K Retirement Plan (Center will contribute 12% of employee earnings)**
**Certain Requirements Apply**
Generous Paid Time Off (PTO) - begins after 3 months of full time employment

Department: Administration
This is a non-management position
This is a full time position