Grant and Contract Administrator I - CoS Business Operations

Grant and Contract Administrator I - CoS Business Operations Posting Number req22985 Department CoS - Business Operations Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights This position will support a set group of faculty in the Math, Physics, and Computer Science departments. This position is part of the College of Science centralized business office working in a team environment to meet the financial needs of the departments. Provides post-award services for grant management; account maintenance/reconciliation. Serve as backup to business colleagues in their absence. Work as part of the purchasing, travel, and reimbursement team under the direction of the unit Senior Business Manager.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities

• Assist with the preparation of monthly financial reports and provide basic account support for faculty with federal and non-federal research grants, contracts, gifts, and departmental accounts, under supervision.
• Perform routine financial transactions such as processing disbursements, reconciling monthly statements, and initiating fund transfers, with guidance from senior staff or a Business Manager.
• Support effort certification and cost share tracking by entering data and assisting with record maintenance.
• Work under the direction of the Business Manager or Senior staff to help resolve basic expenditure issues and gather documentation as needed.
• Support the preparation of basic spending projections for financial accounts to assist faculty and senior staff with budget decisions.
• Stay informed of university research administration policies by attending trainings and reviewing updates; seek guidance when applying policies.
• Review and approve daily transactions to ensure accuracy within University, Federal, and non-federal regulations. Conducts thorough review of award terms and conditions to ensure compliance.
• Reconcile cost-share accounts and adjust as needed to reflect appropriate labor distribution or related cost-sharing obligations are met. Ensure payroll distributions are accurate on all assigned accounts on a bi-weekly basis.
• Assist assigned faculty with the preparation of internal funding submissions, including budget construction, current and pending report, etc.
• Work as part of the departmental purchasing, travel, and reimbursement staff to process said documentation ensuring expenses are allowable and allocable to research and departmental accounts.
• Prepare and submit documents in both UofA and UofA Foundation systems.
• Ensure travel authorizations for assigned faculty are processed in a timely manner.
• Responsible for individual PCard usage, following PCard policies and staying within compliance as dictated by UofA policy. Participate as part of the PCard reconciliation team to ensure documents are processed accurately and in a timely manner.
• Check, review, or prepare records, reports, forms, or other documents of various kinds as instructed by unit Business Manager.
• Draft correspondence, answer questions, and make any adjustments within established limits.
• Keep up to date on all Financial Services Office, Travel, and Procurement/Contracting policies.

Knowledge, Skills, & Abilities:

• Strong customer service skills.
• Strong attention to detail.
• Knowledge of organizational practices.
• Skilled in the use of MS Office (Word, Excel, MS Outlook, etc).
• Knowledge of policies, practices, procedures, and terminology of assigned function.
• Skill in recording and compiling material for reports.
• Ability to effectively communicate, prioritize, and manage multiple tasks.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience and one year of relevant work experience with Research Contract & Grants required.

Preferred Qualifications

• Previous experience in higher education.
• Previous experience working in UAccess Financial and UAccess Analytics.

FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Research Benefits Eligible Yes - Full Benefits Rate of Pay $53,039 - $66,299 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizonas good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidates work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Career Stream and Level PC1 Job Family Grant & Contract Admin Job Function Research Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Katie Van Renterghem
...
Open Date 5/29/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the Universitys campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at ....