Contracts Coordinator

Title:

Contracts Coordinator

Location:

Venice, FL

Employment Type:

Full-Time / Permanent / Onsite

Who we are

Mattamy Homes is the largest privately owned homebuilder in North America, with 45-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 12 markets - Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Southwest Florida, Tampa, and Tucson.

What you'll do

• Handle all administrative duties assigned by VP of Sales and Area Sales Managers
• Update Sales and Closings recap for the week
• Administer and track all aspects of sales contracts, addendums and change orders, customer deposits, closings and customer care.
• Review for accuracy and process sales contract paperwork and assist in maintaining accuracy and completion on closing backlog and contingency reports.
• Administer and track all aspects of initial sales contracts and subsequent items received including but not limited to: Options Addendums, Additional Deposits, Contract Addendums and Change Orders etc.
• Scans, Saves and Distributes initial sales contracts and subsequent items received including but not limited to: Options Addendums, Additional Deposits, Contract Addendums and Change Orders etc. to Lender, Closing Agent and New Home Consultant
• Reviews, Scans and Distributes initial SPEC/QMR paperwork and subsequent changes received including but not limited to: Options Addendums, Change Orders etc.
• Assists in maintaining accuracy on Closing Report, Backlog Report, Hold Report, Outstanding Items Report and Contingency Reports
• Assists with sales training
• Process Cancellation files
• Manage third party inspections
• New sold starts - enter in JDE all pertinent details related to contract.
• Communicate with NHCs, Title and MHF.
• Other duties as needed.

What you bring

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
• Strong verbal and written communication skills
• Multi-task oriented
• Strong organizational skills
• Must be proficient in Microsoft Office and JDE (or similar)
• Critical thinking and problem-solving abilities
• Ability to work well under pressure and consistently meet deadlines
• A solid understanding of confidentiality and possess the ability to maintain extreme confidentiality on dealing with sensitive corporate issues
• Exceptionally polished and professional

Be yourself. We want it that way.

At Mattamy Homes, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.

Our competitive compensation and full-time employee benefits package includes:

• 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
• Health, Dental and Vision Insurance
• Life Insurance and Short/Long Term Disability
• Flex Spending, 401K with Company Matching and Tuition Reimbursement
• Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program

Mattamy's mission

To provide the best homeowner experience

Mattamy's core values

• Teamwork
• Commitment
• Community
• Sustainability

Recent recognition

• Best Places to Work in Charlotte for 2024, 2023, 2022, 2020, 2018 & 2017
• Best Places to Work in Jacksonville for 2023, 2022, 2016 & 2015
• Best Places to Work in Orlando for 2024, 2023, 2022, 2021, 2018, 2016 & 2013
• Best Places to Work in Phoenix for 2024, 2023, 2022 & 2021
• Best Places to Work in Raleigh for 2024, 2023, 2022 & 2021
• Best Places to Work in Southeast, FL for 2024, 2023
• Best Places to Work in Tampa Bay for 2024, 2023, 2022, 2021, 2020 & 2019

A career with Mattamy Homes is a chance to join a team as solid as they come. We're an internationally recognized, privately owned homebuilder full of ambitious, talented and hardworking team members. Together we're making dreams come true with homes and communities designed for the way people live today, and that's a great feeling. Our future is secured through strategic investments in land and communities, in both current and new markets, which offers ongoing learning, growth and opportunity for all of us. Redefining how we build with smarter technology and a deep commitment to sustainability is exciting and rewarding.

Here, you will gain valuable experience through challenging and interesting projects. Recognized as an employer of choice, Mattamy ensures you will enjoy great benefits and an award-winning culture, because we take care of our own. On our team, we all have a role to play in building for the future.

Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances. Equal access to programs, services, and employment is available to all persons.

Qualified applicants will be contacted directly by the Talent Acquisition team.