Project Coordinator Earthwork Utilities

JOB REQUIREMENTS: Job Description: The Project Coordinator provides

administrative support to the Earthwork & Utilities teams, including

Vice Presidents, Project Managers, and Estimators. Areas of

responsibility include project bids, contracts, submittals, billings,

project closeout, and other paperwork as requested. A Day in the Life

Bidding/Proposals: Assists with maintaining upcoming bid schedule and

plan retrieval. Picks-up or arranges for pick-up of plans and

specifications when required. Tracks and obtains addendums issued during

the bidding process. Orders bid bonds when required. Prepares bid forms

and proposals for Estimators as necessary. Coordinates and schedules

with the Bid Runner for bid delivery. Collects project background

information needed by Estimators, as necessary. Contracts: Processes

incoming project contracts through proper channels of review. Orders

insurance certificates and bonds, obtains proper signatures, and

coordinates other requirements for contract completion. Prepares

subcontracts and tracks/transmits subcontractor submittals, insurance

certificates, and other required paperwork. Works with Project Managers

and Estimators on daily project submittals and correspondence. Submits

certified payroll for Veit and subcontractors. Billings: Prepares

contract billings accurately and timely per project requirements. Tracks

change order requests, approval status, and documentation for billing.

Assists with approval process of subcontractor billings for Accounts

Payable. Assists Project Manager in tracking status of client payment of

invoices. Project Closeout: Obtains/transmits required documentation for

project closeout (e.g., final lien waivers, IC-134 forms, etc.).

Prepares request for retainage release from client. Archive files for

closed projects. General Administrative Support: Prepares, distributes,

and files project correspondence, as well as setup of project files for

office and field. Assists with out-of-town accommodations for field

staff, as requested. Keeps supervisor informed of known actions, written

or verbal, which may affect the ability to successfully perform

assignments or adversely affect company operations. Other projects or

duties as assigned by management. What You\'ll Need High School degree

or general education degree (GED); five years of related experience

and/or training; or equivalent combination of education and experience.

Working knowledge of Microsoft Office Suite (Word, Excel, Outlook,

Teams). Excellent oral and written communication skills. Ability to work

with all levels of management, employees, external vendors, and other

business associates. Ability to read, comprehend, and act on simple

instructions, write simple correspondence, and work in an office team

environment. Other Must be able to pass a pre-employment background

check. Must be able to\... For full info follow application link.

\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:

ipc.us/t/8ADAF07E0BE14C6D