Project Coordinator

Metro Fire + Security has been serving Arizona since 1972. We are a full-service fire protection company that offers statewide service. We are a family-owned business that prides itself on customer service and integrity. Our staff of friendly and experienced professionals are dedicated to proving quality service.

From initially selling and servicing fire extinguishers, we have transformed ourselves into a full-service fire and life safety corporation. We now specialize in sprinkler system testing, repair and installation , kitchen and restaurant systems , fire alarm design, installation and service , backflow prevention devices , full service alarm monitoring , fire pump repair and installation , and underground hydrant repairs and installation , among the many services we offer .

Great company culture with room to grow.

The Project Coordinator will assist with projects from beginning to end assisting with the set-up, maintenance, and completion of projects. A desired candidate has experience working in a fast-paced environment and is able to remain organized and discrete with the information accessed.

Responsibilities

Direct and manage projects from beginning to end. This includes job setup, processing contracts, creating project numbers, creating project folders, requesting COIs, preliening jobs, creating jobs in company software (Profit Zoom, Sharepoint, Smartsheets), writing and sending change orders, sending out close-out docs, etc.

Initiate project folder: scope of work, financial,as-builts and contruct, submittals and RFIs, change orders, project correspondence, and other project documents

Request CAD files and construction drawings.

Manage project close-out documents: lien waivers, as-built drawings, certificate of occupancy, inspection records, etc.

Facilitate vendor equipment training to client.

Prepare and send weekly progress reports to General Contractors on larger projects.

Answer incoming calls and coordinate communication with vendors and customers.

Track expenses outside of job costs (i.e., travel, printing, etc.).

Book travel/hotels when necessary.

Manage job clock punch ins to ensure accurate hours are reported for job costing for labor hours.

Manage employee punch times.

Assist with estimating by receiving and sending bid invites and logging all estimator bids.

Appy for all OTC (over the counter) permits

Follow up with cities on submittals, plan review, and permit status.

Order equipment and assist with managing equipment call-offs and extensions.

Build, develop and grow business relationships.

High School Diploma/GED

3-5 years in administrative experience

Experience dealing with confidential information

Working knowledge of Microsoft Office (Excel, Outlook, PowerPoint, Word)

Ability to manage multiple projects and work with discretion even through high volume/stress

Excellent written and verbal communication skills

Detail-oriented/ exceptional organizational skills

Self-motivated: able to work independently

Preferred

Experience working in Profit Zoom, Smartsheets, and Paylocity

Bachelors degree

Benefits

Medical

Dental

Vision

Paid Time Off

Paid Holidays

401(k) matching