Senior Executive Assistant to CEO & CFO

Where you will work

Clearwater Paper is a premier independent supplier of paperboard packaging products to North American converters. Headquartered in Spokane, Washington, our team produces high-quality paperboard that provides sustainable packaging solutions for consumer goods and food service applications.

Our business thrives on the foundation of our talented team members. Embodying our core values of commitment, collaboration, communication, courage, and character, we foster an environment where every person is safe, respected, and valued. Through community giving, a matching gift program, employee volunteerism, and more, we support the communities where we live and work. For additional information, please visit our website at www.clearwaterpaper.com.

What you will do

The Senior Executive Assistant develops, manages and executes schedules, venues and deliverables to enable the CEO and CFO to meet business objectives. The position requires a high level of confidentiality, business curiosity, proactive problem solving and detail-orientation to successful manager both the CEO and CFO office. Must have excellent communication, collaboration and prioritization skills, coupled with a proactive result driven approach.

Executive Management

Manage the CEO and CFO's schedules including calendarization and travel

Manage cadence, agendas and logistics for all meeting venues as needed

Leads coordination of internal resources to ensure executives and Senior Leadership team meet deliverables and deadlines to achieve business objectives

Prepare correspondence, presentations, and reports as needed

Serve as the liaison between for CEO and CFO internally, with Board members, investors and other external stakeholders

Support the Chairman of the Board as needed

Lead and manage special projects as needed

Exercise independent judgement to support CEO, CFO and SLT to organize and manage priorities to ensure effective business operations

General Administration

Prepare expense reports, manage POs, and assist in tracking departmental budgets

Maintain accurate financial records, ensuring data integrity and compliance with company standards

Provide general administrative support to the corporate team office & finance team

Act as backup for corporate office manager as needed

Proven experience managing senior-level executives office responsibilities (CEO, CFO, or similar roles) preferred or equivalent experience

Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint), and other online data management tools

Excellent organizational skills, with the ability to manage multiple priorities and deadlines

High level of professionalism, confidentiality, flexibility and discretion

Strong written and verbal communication skills

Strong presentation skills and ability to utilize virtual meeting platforms (e.g. MS Teams or Zoom)

A proactive, solution-oriented mindset with a keen eye for detail

Ability to work independently and collaborate effectively in a team-oriented environment

What you will need

5 years of C-Suite executive level support, preferred or equivalent experience

Bachelor's Degree preferred or equivalent work experience

3+ years demonstrated deadline management and organizational expertise

Project management experience, preferred

Ability to understand and interpret business priorities to make good decisions

Highly adept performing at a fast pace communicating and collaborating across multiple stakeholders

Strong written and verbal communications skills

Confident and proficient in navigating in an automated environment with proficiency in MS Office Suite and other online data applications

On premises 5 days a week

Multiple hours working in an office environment, sitting/standing with computer work

Expanded hours inclusive of possible weekends and evenings as n