Project Coordinator

Job ID: 18964

Benefits Offering

RailWorks is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.

Pay Range: $65000 - $90000 / year

Position Summary

The Project Coordinator provides support and assistance to ensure the smooth execution of the assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, estimating projects, ensuring quality control and safety, trouble shooting and follow up.

Primary/Essential Responsibilities and Duties

Assesses and/or prepares scope of work required to successfully fulfill project requirements

Prepares budget and revenue estimates based on the scope of work and specifications

Develops project schedules

Prepares work plans and methodologies, including but not limited to obtaining necessary permits, organizing resources, developing logistics and coordinating tasks between different stakeholders

Assists in procuring material, equipment, and services

Prepares supporting reports and documents as per the project requirements responsibilities

Attends internal meetings, meetings with the clients and other stakeholders

Monitors and evaluates performance of on-site employees and subcontractors

Develops all required documentation for the submission of project related invoices

Investigates and reports all issues arising during all stages of project

Prepares and analyses cost, budget, production, and other reports as requested by the management team

Actively engages and promotes safety culture. Ensures that safety and quality control standards are always followed

Required Skills and Qualifications

Undergraduate degree or diploma in a related field of study such as Civil Engineering, Contract Management or Project Management

Encompasses general concepts of project management

Efficiency with business and construction software such as Microsoft Office, Microsoft Project, Microsoft Outlook, Primavera P6, Hard Dollar, or JD Edwards an asset

Ability to apply, interpret and understand contract law and language

Excellent verbal and written communication skills. Proper grammar and punctuation are mandatory

Strong client relations, influencing skills and organizational skills

Strong attention to the details and ability to work under strict deadlines.

Physical Requirements and Working Conditions

This is full-time office position

Occasional weekend or night work may be required

Occasional exposure to outdoor construction sites in all weather conditions may be required

Majority of the field work is on and around live track (trains)

Field work may be in urban, rural or isolated areas. Accommodations and transportation will be provided, if required.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

RailWorks is North America's leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.

RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to an individual's sex, race, religion, creed, color, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or other legally protected characteristics.

Nearest Major Market: San Jose

Nearest Secondary Market: Palo Alto