Project Coordinator University of Minnesota Twin Cities

Position Overview
Facilities Management is a department within University Services which is composed of the departments and people who deliver the non-academic operations across the University of Minnesota system. Facilities Management (FM) is responsible for all buildings, grounds and the energy management needs of the University of Minnesota Twin Cities campus. Facilities Management works to provide a safe, reliable and welcoming campus in support of the Universityas mission of teaching, research and outreach. FMas responsibilities include over 25 million square feet in more than 280 buildings across 1200 acres in the Twin Cities.

This position serves as liaison between operations staff, customers and service providers to coordinate the delivery of construction projects and non-routine facilities maintenance within a geographic District of the Twin Cities campus. Assists District customers and staff in identifying and scoping such projects, in order to include building conditions and building operating efficiencies.

Position Responsibilities
Track Project Work (40%)
a Tracks all District project work and manages non-CPPM project work.
a Partners with University project delivery teams to perform technical review of construction documents/sites relative to University Construction Standards.
a Assists in clarifying project goals, tracking progress, attending project meetings and resolving on-going and post-occupancy issues in coordination with project managers.
a Makes site visits to review work in progress.
a Assists Team Leads and District Supervisors with building permit and code issues.
a Helps coordinate services with internal and external service providers for emergency response and repair.
a Uses computer software, including management reporting systems (i.e. COMPASS, FCA,SKIRE, MS Project), spreadsheets and databases to plan, monitor and report on projects in assigned area.

District Project Liaison (40%)
a Provides assistance and advice to Facilities Management staff and customers on project related issues.
a Ensures District receives proper documentation prior to project close out.
a Provides regular updates on project activity and status to District staff and customers.
a Builds positive customer relations through contacts with University students, staff and faculty in coordinating project activities.

Identify and Scope Projects (20%)
a Works with customers to complete project initiation form to deliver to service provider.
a Assists District customers and staff in identifying and scoping non-routine facilities maintenance and construction projects, with a focus on building conditions, system capacities, and energy use.
a Serves as District point of contact to identify and prioritize building capital needs in the Facilities Condition Assessment (FCA) database.
a Works with District staff to review all project requests.

Physical and environmental requirements
Work is performed in an office setting as well as out in the field. This position will be exposed to hazardous conditions where hearing and visual protection may be required.

Position Qualifications
Required (minimum) qualifications
a Bachelor's degree in Construction Management, Maintenance Engineering, Building Systems Operations or related field and four years of related experience
OR
a Completion of a two year degree in Construction Management, Maintenance Engineering, Building Systems Operations or related field and six years of building operations, construction or maintenance planning and scheduling, maintenance service delivery or property management experience, of which at least two years involved frequent customer contact
OR
a Equivalent combination of education and/or experience totaling eight years may be substituted.

Preferred qualifications
a Knowledge of preventive maintenance principles and practices.
a Knowledge of building systems and equipment.
a Ability to operate a computerized maintenance management system.
a Knowledge of resource planning and utilization principles.
a Effective customer service skills.
a Strong oral and written communication skills.
a Organizational and time management skills.
a Ability to work as a team player in a fast-paced, deadline driven environment.
a Ability to gather and analyze information.
a Knowledge and skill using a personal computer and experience using Microsoft Office suite (Word & Excel) for word processing and spreadsheets; experience using databases.