Project Coordinator

STG Inc

Regular

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to providing the best place to work by offering flexibility for you to do your best work, financial security, and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

What does STG Inc do?

STG, Inc. is building more than infrastructure, we're building your future. We believe that continuous learning is the foundation for our success. Our career growth programs create learning opportunities for all experience levels-from interns just entering the workforce to experienced pros. Together, we'll help you learn new skills, reach your professional goals, and drive your career forward.

All our work is guided by our mission to support the sustainable development of rural Alaska through delivering superior construction services and management by providing the highest levels of professionalism, innovation, safety standards, and quality craftsmanship giving you a meaningful career.

We have professional project management and logistics staff as well as highly skilled field personnel capable of performing all aspects of our projects. Our team plans, conducts all logistics, executes, and manages heavy industry construction projects across the state, supporting development in some of the most environmentally and logistically complex locations in the world. Some of our notable work, including wind energy installation, communication tower installation, diesel generation upgrades and community bulk fuel system upgrades have provided even the most remote communities with essential services.

What can you expect?

As the Project Coordinator, you will work onsite in Anchorage, AK and will perform a wide variety of administrative duties to support the coordination of design/build and construction projects throughout Alaska.

How will you do it?

• Assist the Project Management team with project-related tasks, including planning, scheduling, and coordinating project activities to meet deadlines.
• Support Project Managers by obtaining pricing for the development of cost estimates.
• Participate in the bidding process.
• Assist in the application process for obtaining any necessary licenses and permits.
• Secure temporary housing at project sites, including coordinating with Accounting for utilities start-up and lease agreement payment.
• Contribute to the development and maintenance of project plans, including timelines, project phases, and activities by utilizing Critical Path Management techniques and company-designated software programs.
• Ensure all required documents are received from subcontractors prior to starting on-site work.
• Assist in coding invoices to properly track project expenses against the budget.
• Maintain paper and electronic filing and archiving systems for project related files.
• Responsible for project deliverables and/or professional communication management such as:
• Requests for Information (RFI's)
• Design Clarification/Variation Requests (DC/VR's)
• Status reporting
• Submittal tracking
• Contract Documents
• Project Cost Reports
• Change Proposals
• Change Orders
• Architects\Engineering Reports (A\E's)
• Operations and Maintenance Manuals (O&M's)
• Contract Drawings and Specifications
• Contract Close-Out Documentation
• Under the direction of the Project Manager, assist and fill in as needed or when they are not available.
• Assist in verbally communicating effectively with clients.
• Draft correspondence, obtain necessary signatures, and send in accordance with the direction of the Project Manager.
• Assist in developing presentations for outside agencies and internal communications.
• Coordinate and attend project management team meetings.
• Record action items during meetings and execute follow-through on such items.
• Coordinate with Human Resources on meeting client/project labor requirements and adherence of company Local Hire Policy at rural project sites.
• Track and file incoming reports from field staff, including daily reports, safety documentation, photos, etc.
• Coordinate complex air and hotel reservations.
• Maintain a neat and orderly project management office.
• Work as a "team-player" with co-workers in a respectful and supportive manner.
• Assist all members of Project Management team with administrative tasks.
• Seek and participate in development and training opportunities.
• Responsible for reporting any incident, situation or activity that may affect the company's ability to operate safely, ethically, and profitably to the Director of Business Operations.
• Work in constant state of alertness and in a safe manner.
• Perform other duties as assigned

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Knowledge, Skills, & Abilities:

• Knowledge of various field construction concepts, practices, and procedures.
• Advanced knowledge of Microsoft Project, Excel, Word, PowerPoint, and Outlook.
• Skill in use of project schedule software.
• Skill in organizing resources, establishing priorities, meeting deadlines and general time management.
• Strong technical and professional writing skills; ability to relay information clearly and informatively; edit work for spelling and grammar, and present numerical data effectively.
• Excellent analytical skills; ability to identify and resolve problems timely, skillfully gather and analyze information, and develop alternative solutions as needed.
• Effective professional communication and interpersonal skills with regard to:
• Internal and external written, graphical, and verbal communications.
• Presentations.
• Working with other departments and personnel to accomplish STG's objectives.
• Ability to use well thought, rational judgement and make decisions.
• Ability to effectively communicate with clients.
• Ability to effectively use a desktop or laptop computer, with advanced knowledge of standard business applications (Microsoft Office Suite).
• Ability to gather data, compile information, and prepare reports.
• Ability to participate in learning opportunities to stay current on best practices and new technology.
• Ability to contribute effectively working individually or as part of a team.
• Ability to work in a team environment, take direction from supervisor(s), high degree of attention to details, follow work rules, and adhere to established work schedules.
• Ability to meet attendance requirements; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
• Ability to work productively under pressure.
• Ability to travel for work-related purposes (up to 20% of the time).
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to comply with standard policies and procedures.
• Ability to read construction plans and specifications preferred.

Who is STG Inc. looking for?

Minimum Qualifications:

• High School Diploma or equivalent required.
• One-year minimum of Construction related work experience required.
• Valid state driver's license and must be qualified to operate a vehicle under the conditions of STG's Driving Policy.
• Ability to pass a drug, driving, and background screening.

Preferred Qualifications:

• Bachelor's degree in Construction Management, Engineering, or related field preferred. Additionally, a combination of related Project Coordinator experience and/or education with enrollment in a construction management or engineering program will be considered.
• Work-related experience utilizing project management software is preferred.
• Knowledge of remote Alaska logistics and construction practices is strongly preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. STG has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.

More reasons you will love working with STG Inc.:

• Competitive wages and bonus programs - We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid Sick Leave as outlined in the company handbook.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus - Work Anniversary "Floating" Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.
• Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at ... .

How do you apply?

Please visit our careers page at www.calistabrice.com and select STG Inc under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from STG Inc? Simply reach out to ...

As an Equal Opportunity/Affirmative Action Employer, we believe in each person's potential, and we'll help you reach yours.

Join us and let's get started!

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.