Project Coordinator/Administrative Support

Why we love working at PIE:

PIE is the leading business development partner for professional services firms, creating global connections with a distinctly human touch. We provide excellent service for our clients and partners and pride ourselves on delivering the lagniappe (the little extra in a baker's dozen!). The work we do every day is fascinating - we drive meaningful, intimate conversations among leaders in business, non-profits and NGOs looking to navigate their most pressing challenges and learn from peers. Our mission is to make the world smaller and smarter by connecting powerful minds.

Our people are the heart of our business and culture. We are an inclusive, employee-owned company. We come from all over the country and across the state of Montana. We are a community of unique individuals and include many lived experiences: from former chefs and ski racers to movie producers, Peace Corp volunteers, marketing leaders, and teachers. We are a team of curious self-starters who love to learn. Our culture of belonging invites all our unique experiences to the table, where we innovate, problem-solve, and share a passion for doing great work while living full lives. We work as a team to support each other's passions and ambitions, both in and out of work. In addition to offering competitive benefits, PIE values and invests in its employees' health and well-being. We are committed to ongoing education, career development, and training. To nourish our culture and build relationships, PIE holds several annual company gatherings/outings. PIE cares about the communities we live in: we participate in events and programs to strengthen our commitment to inclusivity, engaging in community outreach and volunteering with organizations that support the Gallatin Valley.

PIE's commitment to Equal Employment Opportunity:

PIE is committed to creating an equitable, inclusive, diverse and sustainable work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, marital status, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation, or veteran status.

We believe that corporations' bad behavior disproportionately hurts the most marginalized people in society - including people of color, women, and LGBTQ+ people. We believe efforts to make our company more diverse, equitable, and inclusive is central to the success of our business. We strongly encourage applications from people with these identities or who are members of other marginalized communities.

Position Description:

Project Coordinators (PC) are critical to all aspects of our client projects and our business, ensuring information is accurate and deadlines are met. A PC is a can-do partner with a keen eye for detail and hunger for data accuracy. They bring logistical expertise and support to project teams, providing a framework to ensure member engagement and client success. This role is focused on building and maintaining executive roundtable communities for C-level executives on a global scale. Project Coordinators may engage with CFOs, COOs, and CMOs, among other functions from companies such as Coca-Cola, Amazon, John Deere, Pfizer, Oracle, and Goldman Sachs daily. PIE works on behalf of the world's most renowned professional service firms including Accenture, Boston Consulting Group, Cognizant, and KPMG. This is a multi-faceted position; as you grow in the role, the expectation is that you engage with client sponsors as part of the team-based management style adopted at PIE. In addition, Project Coordinators are integral to internal leadership teams, process development, and training initiatives.

Breakdown of Duties and Responsibilities:

• Provide project-centric support to our Managing Directors, Directors, and Associate Directors across multiple projects, consultants, and responsibilities
• Manage logistics for virtual client roundtables and live events
• Communicate with C-suite executives worldwide and their offices to schedule appointments
• Maintain accurate and detailed database of client information via Salesforce CRM software, Microsoft Power BI and Microsoft Excel spreadsheets
• Participate in client calls and provide project/membership updates
• Communicate effectively and efficiently with project managers, client teams, and community members to build strong client relationships, drive community engagement, and meet client expectations
• Build and maintain membership of PIE communities by recruiting executives via phone and email outreach
• Collaborate internally with other Project Coordinators and leadership to continually improve processes
• Lend expertise to project teams and training modules as a peer resource
• Contribute to internal initiatives with a solutions-oriented approach (e.g., PIE marketing collateral, research projects, company culture and team building, internal training sessions)
• Prepare documents and weekly reports for client and member distribution
• Research and source executive contact information
• Assist with follow-up to secure sales meetings for Directors and Managing Directors as needed
• At PIE we all wear many hats: other duties and responsibilities as assigned

Qualifications:

We are looking for motivated individuals who embrace responsibility, have a keen eye for detail, can manage multiple projects simultaneously, are a proactive partner and perform well under pressure. To succeed in the position, individuals must be efficient, highly organized, flexible, and detail oriented. Project Coordinators are eager to learn and improve organizational efficiency, enjoy working in a collaborative environment, and are not afraid to pick up the phone and call an executive office anywhere in the world. Individuals must have strong verbal and written communication skills; proficiency in Microsoft Office (Excel, Word, Outlook) and Salesforce are preferred. PIE operates on Microsoft 365 platforms. If you meet at least 75% of the qualifications, we strongly encourage you to apply, let's talk!

Start Date: July 28, 2025

Salary Range: Competitive DOQ

Hours: Full-time (General Hours of Operation: 7:00 a.m. - 4:00 p.m.)

Position Location: In-Office. We are looking for candidates to work with us in Bozeman, Montana.

Benefits: Employer Sponsored Health/Dental/Vision/Long Term Disability/Life Insurance, Retirement Contribution, PTO, Paid Holidays (including a 2-week paid winter break), Professional Development Opportunities, Paid Parental Leave, Flexible Schedules, Bonus Potential, Paid Volunteer Time, Charitable Donation Program, Wellness Benefit

PIE Mission:

Connecting powerful minds - making the world smarter and smaller.

PIE Vision:

• Sought after as a trusted partner
• A lever that moves the world towards good across the globe, in our community, and in our own lives
• A human touch that rises above the noise of today
• An inclusive company full of people who are interesting, fun, smart, and inspiring

PIE Land Acknowledgement:

Profitable Ideas Exchange acknowledges the historical context of the land we occupy. We live, work, and recreate on the unceded, traditional, ancestral land of more than five indigenous tribes - a widely known meeting and gathering place for Native people. We recognize the violence this land and its peoples endured and continue to endure. We celebrate that this land is still held in reverence. We acknowledge that this statement is a small part of the larger, ongoing work of fostering a true reconciliation in disrupting of the legacies of colonialism across Montana and the United States. Find whose land you occupy here.

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