Purchasing Agent

Purchasing Agent

Voorhees, NJ 08043

Job Function: Purchasing/Procurement

Job Number: 408192

Job Description

Johnson Service Group (JSG) is seeking a Purchasing Agent with a global leader in Pollution & Odor Control equipment solutions' technologies to support purchasing of major project equipment and working with freight companies for international shipments. This is a full-time direct position located in Voorhees, NJ

Salary $75k to $90k + full benefits

Job Description:

The position direct reports to the Director - Operations and will have daily interaction at varying levels with all other departments of the Company (Engineering, Service, Administration, Bid & Proposal and Sales). The candidate must possess excellent oral and written communication skills; have experience in purchasing of materials and equipment for industrial/municipal project applications; have experience planning international shipments with freight companies (with an understanding of current Incoterms, HS codes, shipping documentation and duties/tariffs), and be highly proficient in use of MS Office applications. Vendor control and negotiation skills are required. Project management experience is strongly preferred.

Key Responsibilities:

Execute procurement of major industrial equipment for projects, including fabricated fiberglass tanks, ductwork, blowers, and other major items specified on Purchasing Bills of Materials.

On a regular/weekly basis, work directly with the Production Manager and other global Project Execution staff to establish proper splitting of procurement points of origin on projects and coordination of same.

Create & issue purchase orders, obtain purchase order acknowledgements/signed POs from vendors, and track purchase orders to ensure equipment is ready for QC and delivered on time and within budget.

Custodianship of Conditional PO conversions to active Purchase Orders, revision control of POs.

Read purchasing specifications and interpret requirements for equipment to be purchased on new projects.

Schedule and execute vendor evaluations annually for ISO requirements, and maintain the USA approved vendor list.

Vet and set up new USA vendors/suppliers.

Request Certificates of Insurance for any new prime vendors.

Issue RFQ packages and follow up to obtain timely quotations needed for Proposals and Engineering and confirm completeness of the offers in support of potential projects. Includes equipment cost comparisons versus Sales budgets for approval by management.

Manage vendor quality control and inspection documentation and ensure it is received by Engineering and returned approved on time for equipment shipment.

Work with vendors on non-conformance reports (NCRs) initiated by Engineering and obtain credits or replacement parts for items that do not meet quality standards.

Maintain inventory levels and records for project supply items.

Creatively seek alternative methods of material purchases/bundling to avoid schedule pressures and enhancing purchase savings

Obtain timely and competitive freight quotations to match project planned logistic requirements as well as annual standard freight rates.

Arrange for and track shipping of equipment to assembly locations and final shipments to global job sites, both domestic and international; have strong experience with commercial invoices, and customs/duties handling.

Develop Standard Operating Procedures/Work Instructions, as appropriate, to improve the efficiency of the organization related to purchasing and revise such SOPs/WIs as needed.

Work with project team to keep projects on schedule and meet critical deadlines.

Review & approval of vendor & freight invoices with confirmation of goods' receipt and PO execution.

Cross coordination with Contracts and Production staff to ensure equipment and materials are always procured on or ahead of schedule & budget.

Have experience in pursuit of aged Accounts Receivables - including obtaining firm commitments from customers, and ability to seek key customer staff in closing such ARs.

Other project management and Purchasing tasks as deemed necessary by the Director - Operations will be assigned as needed.

The following are the minimum requirements of this position:

Bachelor's Degree in Procurement & Supply Chain Management or equivalent applicable work experience in Procurement.

Minimum 8-10 years' experience in equipment Procurement required.

Strong preference for 3-5 years' experience in logistics/international shipping.

Extensive proficiency in the use of QuickBooks accounting & purchasing software package required.

High proficiency in use of Excel and Word required as well as Adobe for documentation purposes.

Excellent electronic filing and documentation skills required (specifically DropBox).

Ability to obtain HAZMAT shipping certification for required goods.

Possession of a Notary Public Commission preferred.

Excellent written and verbal communication skills - including negotiating experience - required for interaction with international team members, vendors/suppliers as well as customers.

Ability to work directly with multiple Departments and efficiently manage Action Item lists.

Strong ability to multitask required.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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