Associate Project Manager

Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

The Associate Project Manager plays a crucial role in supporting the planning, execution, status reporting and coordination of complex Mergers & Acquisition (M&A) Implementation projects. This position directly supports the team responsible for program and project management of multiple interrelated work-streams with tight deadlines and numerous dependencies. As part of the Americas M&A Implementation Team, the Associate Project Manager contributes to the successful execution of M&A Implementation projects.

This role is an excellent opportunity for individuals seeking to develop their project management skills. The role offers exposure to a fast-paced environment and provides insights into the workings of M&As within a global insurance broker.

The ideal candidate is a highly motivated self-starter who can quickly learn and work independently, while also thriving in a collaborative team environment. They excel at meeting deadlines, possess strong multitasking abilities, and have excellent verbal and written communication skills. The role requires organizational awareness, interpersonal competencies, exceptional follow-up, and problem-solving skills.

Flexibility is required for this role, as it involves some weekend work. However, it also offers a hybrid work environment and opportunities for career growth.

Responsibilities:

• Collaborate closely with M&A Project Managers, M&A Analysts, and Implementation Managers on a daily basis, including team meetings, status updates, and task collaboration.
• Work directly with merger partner employees, external vendors, Regional leaders, IT, Finance & Accounting, Learning & Development, Process owners, and other internal teams.
• Create, review, maintain, and deliver project management documentation, deliverables, and communications, such as project plans, spreadsheets, meeting invitations, PowerPoint presentations, process/workflow maps, and other project management deliverables.
• Track project deliverables, risks, and issues by collaborating with task owners and subject matter experts across multiple interrelated internal work-streams and external service providers.
• Develop and maintain project management methodology/process documentation and templates, while proactively identifying and implementing ongoing process improvements.
• Provide support during M&A Go-Live weekends, assisting project manager(s) with the implementation playbook before a new merger partner goes live in Gallagher systems and processes. This role involves some full weekend commitment, starting from Friday evening through Sunday.
• Assist the M&A Implementation team with vendor interactions and the system licensing process.
• Perform specific duties assigned to this role, including project initiation tasks for newly closed mergers and internal data conversions, leading projects such as database extracts and system migrations, tracking legacy system backups, contribute to IT change requests, managing Gallagher Submit IDM backfill, scheduling large team meetings, maintaining team documentation, tracking calendar task reminders, supporting weekend work for conversions and environment moves, coordinating Select - Personal Lines and Small Business project tasks for data conversion, and registering companies and brokers in collaboration with mergers and regions.

Qualifications & Skills:

• Bachelor's degree + 5 years equivalent experience.
• Superior verbal and written communication skills.
• Excellent problem-solving and organizational competencies, with the ability to add structure to complex situations.
• Demonstrated ability to collaborate and work closely with internal and external teams from different functional areas.
• Experience in formally or informally leading/coordinating projects, with a strong desire to learn professional project management in the context of M&A implementations.
• Insurance brokerage operations and/or client servicing experience within an insurance broker or equivalent knowledge of the insurance industry.
• Previous experience with M&A integration and data conversion is preferred but not mandatory.
• Proficiency in Microsoft Office Suite, including advanced Excel skills, PowerPoint presentations, Word, Outlook, OneNote, Teams, SharePoint, and ability to learn collaboration and documentation tools quickly.
• Ability to manage multiple parallel activities with strict deadlines.

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On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements and Pay Disclosure Statement

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.