Project Administrator

Project Administrator

Acousti Engineering Company of Florida

life insurance, tuition reimbursement, 401(k)

United States, Virginia, Richmond

2508 Glen Center St (Show on map)

Jun 11, 2025

Job Title: Project Administrator

Location: Richmond, VA

Employment Type: Full-Time

Reports To: Branch Manager

Company Overview

Acousti is a leading provider of drywall and acoustical ceiling solutions, specializing in high-quality construction services for both commercial and residential projects. With over 75 years of experience, we have built a reputation for excellence, safety, and innovation. Our team's dedication to delivering exceptional results is the cornerstone of our success, and we are committed to providing ongoing opportunities for professional growth and development.

Role Overview

The Project Administrator provides administrative and clerical support to the office for day-to-day activities. This position is responsible for administration of contracts, job start-up and close-out, bid forms, proposal forms, and bonds. Additionally, this role assists the office with various tasks as needed. This position provides significant opportunities for career growth, with the potential to specialize across different verticals, depending on performance and interest.

Key Responsibilities

As a Project Administrator, you will:

Work closely with Project Managers and office staff, providing support as needed

Print and upload plans for Project Managers

Prepare and send submittals

Prepare close-out documents

Identify and log new Invitations to Bid on proper websites

Maintain open communication with General Contractors regarding contact information, potential bids, and active bids

Transfer drawings and specifications to OPS file

Receive and notify Project Managers of call-ins from General Contractors and Private Owners regarding potential jobs

Organize and maintain both hard copy and electronic job-related documents

Log new jobs in the Excel Job Log

Update and prepare the Bid Tracker for Weekly Project Manager Meetings

Update the Bid Calendar with new bids and the assigned Project Manager's name

Track safety documentation and certifications

Upload reports for tracking project data

Provide additional administrative support for the office

Qualifications and Experience

To succeed in this role, candidates should have:

Proficiency in Microsoft Office Suite (Excel, Outlook, and Word)

Ability to multitask with time-sensitive projects

Capacity to quickly learn new programs, features, and project information

Excellent written and verbal communication skills

2+ years of experience in the construction industry

Preferred Qualifications

Experience with Timberline

Bid tracking experience

AutoCAD experience

Growth Opportunities

This role offers a clear path for career development. As a Project Administrator, you will have the chance to gain hands-on experience across multiple project management areas, with opportunities to specialize across different verticals based on individual strengths and performance. Successful candidates will gain a broad skill set and the potential to expand their expertise across various business functions.

Why Join Acousti?

At Acousti, we offer more than just a job-we provide an environment where employees can grow and thrive. As a Project Adminstrator, you will benefit from

Competitive Compensation: Based on experience, with ample opportunities for career progression

Comprehensive Benefits Package: Including health, dental, and vision coverage

Retirement Savings: 401(k) program with company matching

Company-Paid Life Insurance: Plus long-term disability coverage

Supplemental Insurance Options: Additional health-related benefits

Employee Perks

Acousti is dedicated to supporting both the professional and personal growth of our employees. We offer:

Employee Assistance Program (EAP): Providing confidential support for both personal and professional challenges

Learning & Development Opportunities: Access to career training, mentorship programs, and tuition reimbursement

Company Events: Team-building activities and company-sponsored events that foster a strong, collaborative culture

Employee Referral Program: Earn rewards by referring top talent to join our team

This job description is not an exhaustive list of all functions that the employee may be required to perform. The Project Administrator may be asked to take on additional responsibilities as required by the team. Acousti Engineering reserves the right to revise the job description at any time.

Employment with Acousti Engineering is at-will.

Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other federal, state, or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a), and 60-741.5(a)