Project Administrator
Requisition ID: 13873
Location:
Emporia, VA, US, 23847
Pay Type: Salary
Travel Requirement: < />
**COMPANY OVERVIEW**
Holcim is planning to spin-off its North American Business to unleash its full potential, capitalizing on North Americas oversized growth in construction led by the modernization of infrastructure, a surge in advanced manufacturing and AI operation and the growth of resilient cities.
Holcim plans to list the new company on the NYSE by the end of the first half of 2025 and establish its operations headquarters in the US to be fully dedicated to serving the North American market and pursue a growth strategy across the region.
The newly listed company will become North Americas leading building solutions company, with industry-leading market position to meet its customers' greatest ambitions with the most advanced building solutions from foundation to rooftop.
Description:
**ABOUT THE ROLE**
The Project Administrator is an integral part of our site Project Management team, supporting the successful execution of industrial projects through detailed coordination, documentation control, and administrative oversight. This role includes managing project schedules, coordinating internal and external communications, updating weekly and monthly internal and external reports, ensuring timely completion of project deliverables, and facilitating smooth day-to-day office operations.
The Project Administrator ensures compliance with all documentation, cost tracking, safety, and process control measures, while also supporting procurement, billing alignment, and change management activities.
This position is essential for maintaining project integrity and organizational efficiency on and off site.
The project coordinator will directly report to, and support, the Senior Projects Manager, as well as work closely with the Health and Safety manager, the Construction Manager, and the Plant Manager to provide support and ensure effective coordination across all phases of project execution.
**WHAT YOU'LL ACCOMPLISH**
+ Ensure compliance with all H&S protocols and participate in audits or reviews.
+ Support the execution of project plans and schedules.
+ Support preconstruction, construction, commissioning, and handover activities.
+ Provide administrative support to the project team and site personnel.
+ Assist in reviewing, aligning, and managing subcontractors billing and invoicing.
+ Occasional support to the Finance team.
+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.
**RESPONSIBILITIES & TASKS**
+ Conduct safety orientations and inspections.
+ Coordinate with subcontractors, inspectors, and project stakeholders.
+ Lead RFI, transmittals, and document control workflows.
+ Facilitate project-related meetings and circulate minutes/follow up on action items.
+ Ensure smooth operation of the project office, including: Monitoring and managing office supplies, services, and equipment.
+ Processing office-related bills and invoices and following up with various vendors.
+ Coordinating administrative tasks (mail, printing, filing, etc.)
+ Assist with onboarding and access management for project staff and contractors.
+ Track and measure work quantities and progress daily.
+ Utilize SAP for procurement related activities; requesting purchase orders, tracking project-related expenditures, receiving goods, and vendor management.
**WHAT WERE LOOKING FOR**
Field of Study Preferred: Engineering Technology, Construction Management or related technicial field
Required Work Experience: 2 - 4 years
Skilled in Microsoft Office Suite, Google Suite, and standard document control systems/procedures.
Proficiency in SAP is required for procurement, cost tracking, and vendor transactions.
Travel Requirements: 10%
**WHAT WE OFFER**
+ Competitive salary
+ Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings Medical, Dental, Disability and Life Insurance Holistic Health & Well-being programs.
+ Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care Vision and other Voluntary benefits and discounts.
+ Paid time off & paid holidays.
+ Paid Parental Leave (maternity & paternity)
+ Educational Assistance Program
+ Dress for your day
**YOUR HOLCIM EXPERIENCE**
At Holcim, there is endless opportunity for you to play your part. Whether youre in a technical, managerial, or frontline role, you can shape a career that works for you. With us youll have the chance to embrace the passion we share for our planet. Youll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because its only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.
Click to view Company Benefits Overview
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please call ... or email .... This email address and phone number should only be used for accommodations and not general inquiries or resume submittals.
Driven by our purpose to build sustainable solutions for people and our planet, Holcim US encourages interested candidates who meet many, even if not all of the job requirements to apply for a position. We provide a safe working environment for all and strive for diversity in our teams and inclusivity in our work.
We take pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Our goal is to drive excellence and to ensure we create an environment where every individual has the opportunity to succeed. Holcim (US) Inc., Holcim - ACM Management, Inc., and their affiliates and subsidiaries are an Equal Opportunity Employer, deciding all employment on the basis of qualification, merit and business need.
While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.
**Nearest Major Market:** Richmond
Requisition ID: 13873
Location:
Emporia, VA, US, 23847
Pay Type: Salary
Travel Requirement: < />
**COMPANY OVERVIEW**
Holcim is planning to spin-off its North American Business to unleash its full potential, capitalizing on North Americas oversized growth in construction led by the modernization of infrastructure, a surge in advanced manufacturing and AI operation and the growth of resilient cities.
Holcim plans to list the new company on the NYSE by the end of the first half of 2025 and establish its operations headquarters in the US to be fully dedicated to serving the North American market and pursue a growth strategy across the region.
The newly listed company will become North Americas leading building solutions company, with industry-leading market position to meet its customers' greatest ambitions with the most advanced building solutions from foundation to rooftop.
Description:
**ABOUT THE ROLE**
The Project Administrator is an integral part of our site Project Management team, supporting the successful execution of industrial projects through detailed coordination, documentation control, and administrative oversight. This role includes managing project schedules, coordinating internal and external communications, updating weekly and monthly internal and external reports, ensuring timely completion of project deliverables, and facilitating smooth day-to-day office operations.
The Project Administrator ensures compliance with all documentation, cost tracking, safety, and process control measures, while also supporting procurement, billing alignment, and change management activities.
This position is essential for maintaining project integrity and organizational efficiency on and off site.
The project coordinator will directly report to, and support, the Senior Projects Manager, as well as work closely with the Health and Safety manager, the Construction Manager, and the Plant Manager to provide support and ensure effective coordination across all phases of project execution.
**WHAT YOU'LL ACCOMPLISH**
+ Ensure compliance with all H&S protocols and participate in audits or reviews.
+ Support the execution of project plans and schedules.
+ Support preconstruction, construction, commissioning, and handover activities.
+ Provide administrative support to the project team and site personnel.
+ Assist in reviewing, aligning, and managing subcontractors billing and invoicing.
+ Occasional support to the Finance team.
+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.
**RESPONSIBILITIES & TASKS**
+ Conduct safety orientations and inspections.
+ Coordinate with subcontractors, inspectors, and project stakeholders.
+ Lead RFI, transmittals, and document control workflows.
+ Facilitate project-related meetings and circulate minutes/follow up on action items.
+ Ensure smooth operation of the project office, including: Monitoring and managing office supplies, services, and equipment.
+ Processing office-related bills and invoices and following up with various vendors.
+ Coordinating administrative tasks (mail, printing, filing, etc.)
+ Assist with onboarding and access management for project staff and contractors.
+ Track and measure work quantities and progress daily.
+ Utilize SAP for procurement related activities; requesting purchase orders, tracking project-related expenditures, receiving goods, and vendor management.
**WHAT WERE LOOKING FOR**
Field of Study Preferred: Engineering Technology, Construction Management or related technicial field
Required Work Experience: 2 - 4 years
Skilled in Microsoft Office Suite, Google Suite, and standard document control systems/procedures.
Proficiency in SAP is required for procurement, cost tracking, and vendor transactions.
Travel Requirements: 10%
**WHAT WE OFFER**
+ Competitive salary
+ Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings Medical, Dental, Disability and Life Insurance Holistic Health & Well-being programs.
+ Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care Vision and other Voluntary benefits and discounts.
+ Paid time off & paid holidays.
+ Paid Parental Leave (maternity & paternity)
+ Educational Assistance Program
+ Dress for your day
**YOUR HOLCIM EXPERIENCE**
At Holcim, there is endless opportunity for you to play your part. Whether youre in a technical, managerial, or frontline role, you can shape a career that works for you. With us youll have the chance to embrace the passion we share for our planet. Youll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because its only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.
Click to view Company Benefits Overview
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please call ... or email .... This email address and phone number should only be used for accommodations and not general inquiries or resume submittals.
Driven by our purpose to build sustainable solutions for people and our planet, Holcim US encourages interested candidates who meet many, even if not all of the job requirements to apply for a position. We provide a safe working environment for all and strive for diversity in our teams and inclusivity in our work.
We take pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Our goal is to drive excellence and to ensure we create an environment where every individual has the opportunity to succeed. Holcim (US) Inc., Holcim - ACM Management, Inc., and their affiliates and subsidiaries are an Equal Opportunity Employer, deciding all employment on the basis of qualification, merit and business need.
While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.
**Nearest Major Market:** Richmond
Job ID: 481537832
Originally Posted on: 6/17/2025
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