CDOC Project Manager I - Fleet Safety Manager

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If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

In addition to a great agency and rewarding, meaningful work, we offer:

• Distinctive career advancement opportunities throughout the state system;

• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined

• Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as "Safety Officers" and are eligible for increased PERA benefits;

• Medical and dental health plans;

• Short and long term disability coverage;

• Paid life insurance;

• 11 paid holidays per year plus vacation and sick leave;

• Wellness program, tuition reimbursement, training opportunities and more;

• Visit State of Colorado Employee Benefits. for more information.

Who May Apply:
This position is only open to Colorado state residents

Job Location:
The primary work location for this position is Canon City, CO; however, occasional statewide travel will be required.
The eligibility list created from this recruitment may be used to fill future vacancies in Colorado Springs. As project manager, this position provides critical and essential fleet services to the DOC's statewide mission through implementation, oversight, and standardization of fleet safety practices.
This includes, but is not limited to:

• DOC fleet safety policy creation, implementation, and oversight.
• Conduct safety event reviews following accidents for accountability and standardization.
• Provide direct management, leadership, supervision, and creation of the Fleet Safety work unit in conjunction with the Fleet Services Manager.
• Provide direct oversight of the Learning Management System (LMS).
• Develop and implement a strategic plan on creating a Fleet Safety Program, including driver training and creating policies and procedures. This planning will include working collaboratively with State Fleet, State Office of Risk Management, Prison Operations Division, Division of Adult Parole, and other divisions as needed, to support the reduction in preventable collisions, accident frequency, and hard braking.
• Collaborate with fleet coordinators and the fleet manager to ensure implementation of strategies to accomplish the mission.

Primary duties and responsibilities include, but are not limited to :

• Management and oversight of all compliance and safety needs for a large, multi-functional DOC fleet, including inmate transport buses and vans, sedans, law enforcement vehicles, tractors and trailers, and heavy equipment.
• Position works to actively develop and implement a strategic plan to transition the fleets current safety and compliance event management practices from the traditional practices to a modern, centralized, and proactive fleet management approach with the goal of lowering the frequency and severity of DOCs fleet accidents and incidents. The planning process will include working collaboratively with DOCs Fleet Services Manager, State Fleet, State Office of Risk Management, Department of Transportation, Department of Revenue, Federal Motor Carrier Safety Administration (FMCSA) and CDOCs state-wide vehicle teams , to support the fleet with a formal Fleet Safety Policy and Program aimed at standardization of practices.
• Position collaborates with Fleet Manager, Human Resources, Office of Inspector General, Prison Operations, Parole, and the various unit appointing authorities within CDOC.
• Continuously monitors and develops fleet safety policies and procedures to ensure compliance with all local, state, and federal rules and regulations.
• Serves as the CDOC Fleet Safety Subject Matter Expert (SME) for all fleet/equipment safety policies and procedures.
• Assess needs by conducting annual internal mock DOT audits. Audits will measure compliance with local, state, and federal rules and regulations on fleet management.
• Support and ensure success with State Universal Policies as they pertain to fleet Safety and/or compliance-related management.
• Develop and manage near-term and long-range fleet projections.
• Review practices, policies and procedures to ascertain effectiveness and provide feedback to subordinate staff.
• Create measurable outcomes including (a) compliance with legislative mandates and (b) reduction of operating costs.
• Work with Finance and Administration, Fleet Manager, and respective subject matter experts to strategically procure and implement Fleet Learning Management System equivalent to, or better than, the Smith Systems driver management system and online learning system.
• Participate in the monthly Fleet Vehicle Coordinator update call to share any fleet safety and compliance-related updates, present on current opportunities for improvement, and celebrate any positive recognitions.
• Analyze current safety event review processes and procedures to standardize all reviews and procedures.
• Continuous management of the development and tracking system for all CDOC safety-related events and review statuses. Daily communication to be sent out.
• Assess motor pool checkout procedures and recommend changes to ensure compliance with all local, state, and federal rules and regulations. Establish and oversee the process ensuring proper driver qualification file record keeping.
• Establish and oversee the annual review process to ensure compliance with Motor Vehicle Record checks and medical certification as needed.
• Establish and oversee the creation of a centralized CDOC-specific fleet safety and compliance dashboard, accident and incident review database, and prescribed administrative training/process for ensuring compliance is achieved with all local, state, and federal rules and regulations.
• Ensures documentation is maintained following CDOC policy and practice.
• Oversee the criteria development, tracking, and implementation of the DOC vehicle replacement plan process within the DOC.
• Analyzes data and reports, and provides recommendations/findings to senior and executive leadership.
• Resolve CDOC fleet issues as they arise.
• Track and analyze the following (but not limited to): fiscal and operational impacts of CDOC fleet accidents to report on a consistent basis a trend line for accidents per million miles, preventable accident per million miles, accident frequency, accident severity, injury reporting, open accident reviews, days since last preventable accident, etc.
• Analyze employee workloads and schedules when signs of fatigue are present within the event and or review process and make recommendations to the executive team based on findings.
• To meet the future needs of the fleet, identify opportunities for improvement from a proactive educational approach regarding fleet compliance and safety topics.
• Facilitate interactions with CDOC divisional staff to ensure that feedback, training needs, and location concerns are accounted for and remedied where appropriate.
• In collaboration with Fleet Services Manager, provide training opportunities for staff to review accident/incident reporting procedures, alternate vehicle usage, and refueling procedures.
• Establish guidelines and procedures for the purchase of supplies/products.
• Develop resource strategies aligned with operations and strategic plans.
• Direct fleet safety activities for CDOC as established by the State Office of Risk Management, Federal Motor Carrier Safety Administration (FMCSA), US DOT, and CDOC Administrative Regulations.
• Attend Motor Vehicle Advisory Committee monthly meetings to exchange information with state fleet managers and provide input into SFM policy regarding the program and procedural changes.
• Attend monthly CDOC Vehicle Coordinator Update Meeting and provide guidance and leadership for all thing safety and compliance as they relate to fleet.
• Attend state fleet monthly telematics meeting and quarterly fleet sub-council meeting.
• Direct CDOC fleet resources (staff and/or vehicles) in emergency situations as needed, in coordination with executive management.
• Implement CDOCs fleet Safety Policy in coordination with the Fleet Services Manager and under guidance/direction from the Executive Director.
• Implement and oversee accident reporting events and procedures with the goal of continuous improvement.

Minimum Qualifications:
Ensure that the Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for . This information will be used to help determine compensation for the position. "See resume" statements cannot be accepted in lieu of the "work experience" section of the application. Additional work experience will not be accepted after the job announcement close date for compensation purposes.
Experience :
Seven (7) years of *professional experience in management areas including f leet, operations, logistics, projects, and/or transportation .
Two (2) of the seven (7) years of professional experience must be in fleet safety and/or risk management for a fleet consisting of commercial motor vehicles.
*Professional Work Experience: involves exercising discretion, analytical skill, judgment and personal accountability and responsibility for creating, developing integrating, applying and sharing an organized body of knowledge that characteristically is: uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the specialized field and continuously studied to explore, extend and use additional discoveries, interpretations, and application and to improve data, materials equipment, applications and methods.

OR:
Education and Experience :
Related education from an accredited college or university in logistics, business management, public administration, supply-chain management, criminal justice or a related may be combined with the required experience listed above to meet the seven (7) year requirement. There is no substitution for the two (2) years of professional experience with fleet safety and/or risk management for a fleet consisting of commercial motor vehicles.
Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.

**Necessary Special Requirements:

• Must be able to meet the qualifications for and obtain the North American Transportation Management Institute (NATMI) Safety Supervisor Certification within 6 months of hire
• Hold and Maintain an Active Drivers License

REQUIRED COMPETENCIES :

• Thorough understanding and working knowledge of FMCSA rules and regulations;
• Experience working with or implementing safety databases;
• Driver qualification management skills;
• Accident and incident documentation skills;
• Internal audit skills;
• Exceptional interpersonal/customer service skills;
• Excellent written and oral communication skills;
• Strong supervision/leadership skills;
• Keen ability to multi-task and demonstrate flexibility;
• Highly effective organizing, planning and prioritizing skills;
• Precise attention to detail;
• Demonstrated ability to manage budgets and proven ability to interpret data;
• Significant critical thinking/decision making/problem solving skills;
• Highly effective organizing, planning and prioritizing skills;
• Strong initiative and self motivation;
• Proficiency in office technologies especially Microsoft Programs;
• North American Transportation Management Institute (NATMI) Safety Supervisor Certification is required or must be obtained within six (6) months of hire date.

PREFERRED QUALIFICATIONS

1. Strong technical project/program management experience.
2. One (1) year supervisory/leadership experience. Supervision is exercising span and control over subordinate staff to include coaching, mentoring, daily monitoring, performance management (planning, reviewing and evaluating), resolving complaints/grievances at the informal level, scheduling and leave approval and providing input that could affect pay, status, or tenure.
3. Strong knowledge and experience of performance management and progressive discipline.
4. Strong skills in policy review, development and implementation.
5. Experience with electric or hybrid vehicles.
6. Knowledge of State and local rules and regulations; State Garage Guidlines, State Telematics, Vehicle Utilization, Fleet Coordinator Handbook, State Risk Management guidlines for Fleet, CDOT Regulations, Colorado State Patrol CMV compliance.
7. Current Safety Supervisor Certification through the North American Transportation Management Institute (NATMI).

IMPORTANT INFORMATION

The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQs will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

Use of artificial intelligence (AI) tools, including language models, to create, write, or alter any portion of responses throughout any step of the assessment process may result in the disqualification of an applicant.

Be sure the Work Experience section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and see resume statements will not be accepted in lieu of the Work Experience section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

Employees who are rehired or reinstated within six months of their separation will return at either their previous pay rate if hired into the same class level or based on their time in the class series, whichever is higher. Those rehired or reinstated after six months' separation will be calculated using the same formula for new hires and promotions.

Please note that while this change in role may constitute a promotion in title and/or responsibility, salary adjustments are not guaranteed and may be influenced by factors such as internal pay equity, budget constraints, market benchmarks, or the individuals current compensation level. Any changes to compensation will be determined separately and communicated accordingly.

If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at ... Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.

**You are encouraged to print a copy of this announcement for your records**

Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOCs consideration of application for employment.

• Must be 21 years of age

• Possess a valid drivers license. Drivers must maintain a valid, non-restricted Colorado driver license, obey traffic laws, and be able to safely operate a motor vehicle. State drivers are expected to maintain a safe driving record consistent with Colorado Division of Human Resources Universal Policy Driving Standards . Eligibility to drive a State-owned vehicle, includes holding a valid Colorado drivers license within 30 days of employment or residency change and meeting specific driving record criteria. Serious traffic violations, including DUIs or reckless driving, can disqualify drivers for up to seven years. A ll State Vehicles are monitored by telematics for safe operation and employees have no reasonable expectation of privacy while using an agency State Fleet vehicle.

• Possess a high school diploma or GED

• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

• Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.

• Successfully pass all modules of the six-week Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics

• Possess the physical ability to successfully complete Defensive Tactics

  • Lift arms above head and kick as high as own waist

  • Stabilize another person to accomplish a controlled take down

  • Use arms, palms of hands, shins, and feet to deliver blows

  • Withstand impact (slow speed or with a safety bag) on own body from strikes/blows

  • Swing a baton in a striking technique

  • Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

  • Get down on one or both knees and up again with multiple repetitions

• Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment

• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security

• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury

• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently

• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations

• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner

• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders

• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments

• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings

• Willing and able to travel

• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule

• TB (tuberculosis) screening is required of all new employees upon hire

Successful completion of a background investigation is required. Should applicants background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.

Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.

Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( ... ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed ...) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at ...; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

After submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.

Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: .... It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Tracy Reese, at ... .

SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Kristen Lange , at ... or call ... .

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.