Part Time Project Coordinator

Job Title: Project Coordinator

Position Type: Part-Tim e

Department: Building Flow

Job Summary:

We are looking for an organized and self-motivated individual to join our team as a Project Coordinator. The Project Coordinator has an essential role in preparing project proposals , assisting with document review, and assisting with administrative tasks to keep the office running smoothly . If you have previous experience in a project coordinator role (knowledge of the elevator industry is a plus!) and want to make the next step in your career, apply to work with Lerch Bates today!

Company Insight:

Lerch Bates is the global multidisciplinary technical consultancy, saving time and money for those designing, modernizing, investigating, or managing buildings. From risk to ROI, schedule to sustainability, Lerch Bates’ suite of services helps you plan the future of your building at every phase of the building lifecycle. As your partner in finding the best technical outcomes for your project, we ensure functionality, safety, and value work together.

We simplify the path to the best technical expertise for the built environment anywhere in the world. Lerch Bates offers integrated specialties, including vertical transportation, logistics, enclosures & structures, forensics, and multidisciplinary building lifecycle services that optimize performance from design, construction, and management to forensic investigation, repair, and modernization.

What You’ll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Prepare or assist with the preparation of project proposals (Word, Excel, or PowerPoint). Monitor and track the project’s progress in Deltek and assist in any issues that arise.
• Process proposals/contracts and creating/editing large documents in Word.
• Assist in the execution of project-specific contracts , service agreements, purchase orders, invoicing, etc.
• Coordinate with GSC Contract Administrator and/or Business Manager to manage aspects of contracts to protect the company’s interest and simultaneously maintain a good relationship with the customer. Act as liaison between Consultant and Client to ensure initiation of contract through signature stages.
• Assist (as needed) with consultant needs for the production of specifications, templates, reports, or additional information needed for clients – that could include formatting and proofreading in Word, PowerPoint, Excel, or InDesign.
• Perform quality control (QC) reviews of documents, including formatting, spelling, grammar, punctuation, consistency in number/type of units, etc.
• Assist/Provide reports to Business Managers as needed, as well as assist (as requested) other Lerch Bates Area offices.
• Assist with obtaining Certificate of Insurance (COIs) based on each project’s contractual needs.
• In a professional manner, aid in making/receiving calls (LB, Clients, and Vendors), message relay, and coordination between consultants.
• Support RFP/RFQ/RFI fulfillment.
• Organize and maintain electronic project files.
• Adhere to all company policies, procedures, and business ethics codes and ensure that they are communicated and implemented within the team.
• Perform administrative duties such as office filing, copying, printing, scanning, sending, and disseminating mail/ packages.
• Additional duties as assigned by the manager.

What You’ll Bring:

• High School Diploma required . Two or more years of college preferred.
• 2 or more years of previous, applicable experience .
• Intermediate or better knowledge with Microsoft Office applications : Excel, Word, PowerPoint, and Outlook. Web-based applications and databases.
• Working knowledge of accounting software preferred. Deltek knowledge is a plus.
• Demonstrated ability to multitask and maintain professionalism through multiple interruptions .
• Strong critical thinking skills, innovative, detail-orientated, and self-motivated with ideas and recommendations for increased productivity and efficiency.
• Ability to coordinate or lead employees and subcontractors among different levels of the organization to accomplish work activities.
• The drive to assume responsibility for work outcomes and results of other workers.
• Ability to work independently in a fast-paced environment.
• Strong knowledge of English grammar , spelling, and punctuation.
• Strong organizational skills and attention to detail.
• Ability to work on many different projects at one time.
• Must be a self-starter and possess the ability to build relationships.
• Ability to coordinate own and others’ actions .
• Experience with elevator industry terminology a plus .
• Ability to maintain and operate with a high level of professionalism and flexibility, adapting to a changing office environment and working with internal and external clients/coworkers and executives.
• Experience exercising discretion and confidentiality with sensitive company information.

Why work with Lerch Bates?

• Pay Rate of $25-$27/hour
• 401(k) with up to 6% employer match!
• Learning and Development
  • An entire internal department dedicated to your learning and career development!
• Exceptional company culture
  • Employee resource groups
  • Team building and networking activities
• And more!

Be more than just an employee…

Lerch Bates is 100% employee-owned ! Our employee-owners bring a distinct “we own what we do” brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you ? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account!

CORE Values: Ownership . Community . Integrity . Respect . Optimism

Working Environment:

This role involves both physical and mental demands and may be performed in various settings, including offices, construction sites, and confined spaces like elevator pits. Tasks often require frequent movement in multiple directions. Lerch Bates will provide reasonable accommodations upon request through Human Resources.

Physical Demands:

This role requires regular sitting, talking, and hearing in meetings and by phone. Employees must navigate tight spaces, climb ladders, move around construction sites, take measurements, and travel by car, air, or rail. Duties may involve working at heights and in confined spaces, using hands for tasks like typing and operating elevator components, and applying up to 30 lbs. of force. Close visual attention is also required.

Mental Demands:

This position requires strong written and verbal communication, problem-solving, and analytical skills. Employees must interpret complex information, apply mathematical and logical reasoning, quickly learn new skills, and manage detailed, multitask workloads under shifting deadlines. Regular interaction with executives, colleagues, clients, and external stakeholders is also expected.

Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law.