Project Coordinator

CRBR is seeking an experienced and accomplished Project Coordinator to join our team. The Project Coordinator plays a vital role in managing the clerical, administrative, and accounting functions related to project management. This position involves overseeing day-to-day office activities, ensuring accurate use of job management software, and contributing to the overall efficiency of the branch.

Duties and Responsibilities:
- Oversee office administrative activities.
- Maintain professional customer contact and service.
- Accurately manage schedules through the use of office software.
- Handle accounts receivable and collections.
- Track and report on project progress.
- Manage project documentation through various software programs and websites.
- Coordinate details for multiple projects simultaneously.
- Respond to customer concerns and issues.
- Collaborate with other teams for the management of shared resources.
- Ensure accurate and timely data entry.
- Issue and manage purchase orders and accounts payable related to team projects.
- Work with temporary staffing agencies.
- Onboard new employees with HR department assistance.
- Process and manage daily time records for payroll processing.
- Attend meetings as required.
- Additional duties as required.

Qualifications:
- 2+ years at CRBR or 4+ years equivalent in Office Management experience.
- Advanced written and verbal communication skills.
- Thorough understanding of the Project Coordinator role and its impact on CRBR's operations.
- Mastery of cellphone use and apps required for technicians.
- Experience with accounts receivable and the ability to achieve collection goals.
- Computer literacy/proficiency in a Windows operating system, internet, and software systems.
- Proficient in Contractor Connection, Alacrity, Proven, PSA, Search Express, Outlook, Excel, and Word.
- Proven strong time management and organizational skills.
- Ability to train new employees and lead all new hires in the onboarding process.
- Handles all offboarding paperwork specific to the branch.
- Organized and capable of handling a large workload.
- Must exercise discretion and maintain a high level of confidentiality.
- Great attention to detail.
- Ability to work with a sense of urgency.

Work Environment:
- Professional office environment.
- Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:
- Regularly required to talk and hear.
- Frequently required to stand, walk, use wrists, hands, and/or fingers, handle or feel, and reach with hands and arms.
- Occasional lifting of office products and supplies, up to 40 pounds.