Construction Accounts Payable Specialist

Job Opening: Construction Accounts Payable Specialist (Onsite - Anaheim, CA) We are seeking a skilled and detail-oriented Accounts Payable Specialist with a background in construction accounting to join a dynamic and growing team in Anaheim, CA . This is a full-time, onsite position offering the opportunity to expand your role and responsibilities over time. Compensation: $28 - $32/hour depending on experience and qualifications Industry Requirement: Candidates must have construction industry experience , preferably with a general contractor . Key Qualifications: Minimum 3 years of experience in construction accounting Proficiency in cost accounting , invoice coding, and document tracking Strong working knowledge of Microsoft Excel and other MS Office programs Experience with Sage 300 CRE , Procore , or similar construction software is preferred Excellent communication and organizational skills Primary Responsibilities (AP Focus): Manage the workflow of incoming vendor and subcontractor invoices Pursue and track invoice approvals; maintain clear communication with project managers and vendors Ensure accurate coding of costs to the correct job, including labor, materials, and subcontractor expenses Process monthly overhead and operating expenses, including credit cards and fuel charges Collect and review lien waivers for subcontractor payments Participate in monthly accounting reviews with project managers and the accounting team Secondary Responsibilities (AR Support): Assist with monthly billing schedules and client invoicing Prepare documentation for AIA billing submissions Enter contract budgets and owner change orders Help resolve billing discrepancies and communicate with clients Process cash receipts and manage collections of aged receivables Contribute to daily/monthly cash flow and job variance reports Support general accounting tasks as needed Ideal Candidate Will Be: Detail-oriented and proactive with a strong sense of accountability Able to prioritize tasks and meet deadlines in a fast-paced environment A team player with a willingness to learn and grow within the organization Familiar with construction cost structures, budgets, and job cost tracking Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.