Project Assistant

Kforce has a client in Jessup, MD that is seeking a Project Assistant.

Summary:We are seeking a detail-oriented and highly organized Project Assistant to join our construction team. This role will support project managers and estimators throughout the pre-construction and active project phases, with a strong focus on job bid management, tracking, and administrative coordination. The ideal candidate will be proactive, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Assist in the preparation and submission of bid proposals, RFPs, and RFIs
• Track bid status, deadlines, and submissions to ensure timely follow-up and completion
• Maintain bid calendar and communicate updates to internal stakeholders
• Coordinate with subcontractors and vendors to collect pricing and qualifications for bids
• Help manage and update project documentation including contracts, change orders, submittals, and drawings
• Support the Project Manager in tracking project milestones and deliverables
• Schedule and coordinate project meetings, take meeting minutes, and distribute notes
• Maintain an up-to-date database of subcontractors and vendors
• Track compliance documentation (COIs, W-9s, licenses, etc.)
• Assist with onboarding and qualification of new subcontractors
• Organize and maintain digital and physical project files
• Prepare and process purchase orders, invoices, and expense reports
• Communicate professionally with clients, suppliers, and team members* Microsoft Suite experience
• Able to build and audit spreadsheets
• Able to prepare proposals on behalf of project managers
• Able to update bid log and keep project managers informed
• To be considered for this position, candidates must have experience in a similar role, or they must possess significant knowledge, experience, and abilities to successfully perform the responsibilities listed
• Relevant education and/or training will be considered a plus