Project Coordinator

Vaco Indianapolis has partnered with a client on the NE side of Indianapolis in search of a construction Project Coordinator. This is a full time, direct hire opportunity. If you feel you would be a good fit, apply today! This position works fully in office M-F. Salary range: $55,000 - 70,000 Responsibilities: Job Start Up/Pre-Qualifications/Job Closeout Documents Maintain, organize, be informed of SharePoint regarding job folders. Research vendors in area that work is to be performed Create Project team list with names, addresses, phone numbers, e-mail addresses Support the Project Manager with all items the Superintendent/Foreman requires for the job Support with closing punch list. General Assistance to the Project Manager as directed Special projectsas required Create/Maintain All Project Operating & Maintenance manuals Follow-thru with weekly meeting with Project Manager Literary review of documents and correspondence Maintain heavy equipment/rentals on projects WIP Documentation to the PM at end of month close Support Project Manager on raw materials, labor, and overhead costs . Assist PMs in project coordination in daily tasks as requested Project photos are executed from start to finish. Review project logs and execute on administrative actions. Accounts Payable and Purchasing Troubleshoot invoice issues from AP Specialist with PM for resolution Vendor Maintenance and Relations Obtain Vendor Certificates of Insurance Field Purchasing Quote material Submit, create and maintain POs Accounts Receivable Maintain, verify and troubleshoot the following reports on a weekly basis: Job Cost Status Summary Aged Payables Report PO Status Report Job Overview Change Requests for potential change order Understand, Organize, Maintain and/or Utilize the following: Spectrum Microsoft Outlook/Word/Excel SharePoint Vendor websites Adobe Acrobat Qualifications: Bachelor's degree in business administration, project management, or a related field is preferred but not required Previous administrative experience in construction, engineering, electrical field, or other related field Basic understanding of Accounting and the ability to do cost analysis Excellent communication and follow up skills Must be detail oriented Strong ability to use MS Office and ERP systems