Office Manager (Construction Industry)

Job Opportunity: Office Manager (Construction Industry)
Location: Redmond, WA 100% On-Site
Washington State Residents Only
Employment Type: Direct Hire or Temp-to-Hire
Schedule: Monday Friday | 8:00 AM 4:00 PM (Flexible)
Salary: $85,000 $120,000 (DOE)

About the Company
Join a growing, well-established commercial painting company that specializes in high-volume, non-union commercial projects throughout Washington State. With over 50 field staff and a close-knit in-office team, this is a great opportunity for someone looking to grow within a stable, dynamic company that offers long-term career development.

The firm handles commercial, corporate, retail, multifamily, and medical facility projects, ranging in scope from a few hours to 18-month high-rise builds, averaging 3060 active projects at a time.

Position Overview
We are seeking an experienced and highly organized Office Manager with a construction industry background to lead the day-to-day administrative and operational functions of our Redmond-based headquarters. This person will act as the backbone of the office, working closely with ownership and field leadership to ensure seamless payroll, billing, HR, and contract management processes.

This is a 100% on-site position and is only open to current Washington State residents.

Key Responsibilities
Payroll & HR:

Process payroll using ClockShark integrated with QuickBooks

Manage employee onboarding, I-9s, L&I claims, and maintain safety plans

Serve as point of contact for all employee relations and HR coordination

Billing & Accounting:

Handle Accounts Payable and Receivable in QuickBooks

Manage billing processes across multiple ongoing commercial projects

Contract & Office Administration:

Oversee and track project contracts

Maintain documentation and scheduling for office functions

Serve as the liaison between field crews and the office

Leadership & Communication:

Maintain flexibility in priorities and multitask across multiple roles

Communicate clearly and effectively across diverse personalities and language barriers

Be assertive and confident in an energetic, fast-paced office

? Required Qualifications
35 years of Office Manager experience in a commercial construction environment (subcontractor or general contractor preferred)

Proficient in QuickBooks, payroll, and billing (AP/AR)

Experience in HR administration, employee onboarding, and L&I claims

Comfortable working with field staff (Spanish-speaking crews bilingual a plus but not required)

Strong organizational and time management skills

Professional, business casual demeanor

Company Benefits
Medical, Dental, and Vision Insurance

Matching 401(k) Plan

2 Weeks of Paid Time Off (PTO) to Start

Career Growth Opportunities within a stable and expanding company

1-on-1 onboarding/training with tenured team member

Interview & Start Timeline
Interview: In-person with Company Owner

Start Date: ASAP

Ready to join a stable and supportive workplace with room to grow? Apply now to be considered for this impactful Office Manager role in the thriving construction industry!

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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